Templates to Use: Grant Application Form Template: A form for applicants to submit their details and project proposals. Evaluation Criteria Template:

SayPro Templates to Use

1.Grant Application Form Template

Purpose: This form is designed for applicants to submit their personal details, project proposal, budget, and timeline for consideration in a grant program. The application will capture all essential information required for initial screening and review.

Sections:
-Applicant Information: Name, address, email, phone number, organization name (if applicable), and position within the organization.
-Project Overview: A concise summary of the proposed project, including goals, objectives, and the primary target group.
-Project Details:
– Detailed description of the project (what will be done, why, and how).
– Project timeline (start date, major milestones, and end date).
– Expected outcomes and impact on the target population.
-Budget: A detailed breakdown of project costs (materials, labor, equipment, etc.), with an explanation of how grant funds will be allocated.
-Key Personnel: Names and roles of key team members, with brief descriptions of their qualifications and experience.
-Supporting Documents: Attachments such as proof of organizational registration, previous work, partnership agreements, and any other relevant documentation.
-Signature and Consent: Signature of the applicant, confirming that the information provided is accurate and that the applicant agrees to the terms and conditions of the grant.

2.Evaluation Criteria Template

Purpose: This document outlines the specific criteria that will be used to assess grant applications. It ensures transparency in the review process and provides applicants with clear guidelines on how their proposals will be evaluated.

Sections:
-Eligibility Criteria:
– Applicant must be a non-profit, individual, or organization involved in housing or community development.
– Applicant must demonstrate the capacity to manage and implement the project successfully.
-Project Relevance: How well the project aligns with the funding program’s objectives and goals. Does the proposal address a pressing need in the target community?
-Impact Potential: Evaluation of the expected outcomes and long-term impact of the project. Will the project contribute to lasting change?
-Sustainability: The ability of the project to continue or have an ongoing impact beyond the funding period. Does the project outline plans for long-term sustainability?
-Innovation: Does the project introduce new ideas, methods, or solutions in the field of housing assistance?
-Budget Justification: Evaluation of the proposed budget to ensure the funds are allocated appropriately and effectively.
-Feasibility: How realistic is the proposed timeline, budget, and scope? Are the objectives achievable within the provided timeframe and budget?

3.Grant Agreement Template

Purpose: This is a formal contract between SayPro and the grantee that outlines the specific terms, conditions, and expectations related to the grant. It serves to protect both parties and ensure that all obligations are met.

Sections:
-Parties Involved: Identification of SayPro as the grantor and the grantee (organization or individual).
-Grant Details:
– Grant amount and payment schedule.
– Purpose of the grant (project description and goals).
– Funding conditions and expectations.
-Term of the Agreement: Start and end dates of the grant period, including key milestones and deadlines for fund utilization.
-Use of Funds: A clear outline of how the funds should be used and any restrictions on their use (e.g., cannot be redirected to non-project expenses).
-Reporting Requirements: Description of the required reports (progress reports, final report), including due dates and the format for submission.
-Monitoring and Evaluation: SayPro’s right to monitor the project’s progress, review financial records, and evaluate the results.
-Intellectual Property: Clarification of ownership of any intellectual property created during the project.
-Termination Clause: Conditions under which the agreement can be terminated by either party.
-Signatures: Signatures of authorized representatives from both parties, affirming the terms and conditions of the grant.

4.Progress Report Template

Purpose: This template allows grantees to update SayPro on the status of their projects. It helps ensure accountability and allows for any necessary adjustments to the project timeline or goals.

Sections:
-Grantee Information: Name, project title, and reporting period.
-Project Progress:
– Summary of completed activities and milestones achieved.
– Overview of any challenges or obstacles encountered.
– Updates on project timeline (are you on track?).
– Adjustments to the original plan, if any, and reasons for changes.
-Budget Update:
– Actual expenditures compared to the approved budget.
– Any discrepancies or reallocation of funds.
-Outcome Tracking:
– Progress toward the project’s intended outcomes and objectives.
– Indicators of success and impact at this stage.
-Plans for Next Reporting Period: Planned activities and milestones to be completed in the next phase of the project.
-Signatures: Signature of the grantee, confirming the accuracy of the report.

5.Final Report Template

Purpose: This template is to be used by grantees upon project completion to provide a comprehensive summary of the project’s outcomes, impact, and lessons learned. The final report helps SayPro assess the success of the grant and its alignment with the original goals.

Sections:
-Grantee Information: Name, project title, and project completion date.
-Project Overview:
– Summary of the project (brief recap of objectives and approach).
– Major activities and tasks completed.
-Outcomes and Impact:
– Detailed description of the achieved outcomes and measurable impact of the project.
– How the project benefited the target community or population.
– Any challenges faced during project implementation and how they were overcome.
-Sustainability: Information on how the project’s benefits will be maintained or continued after the grant period ends.
-Budget Summary: Final budget report, including any discrepancies from the initial budget, with explanations.
-Lessons Learned: Key takeaways or best practices identified during the project’s implementation.
-Recommendations: Suggestions for future projects or improvements to the program.
-Attachments: Supporting materials such as photos, press coverage, testimonials, or data reports.
-Signatures: Signature of the grantee confirming the report’s accuracy and completeness.

These templates ensure that SayPro’s grant process is organized, transparent, and consistent, providing both the applicants and SayPro with the necessary tools for managing and evaluating housing assistance projects effectively.