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Written by

Linah Ralepelle

in

  • SayPro Sponsor Engagement and Follow-up Task: Conduct follow-up meetings with sponsors to ensure they are satisfied with their level of involvement and address any last-minute changes or requests

    Here is a professional and structured version of the SayPro Sponsor Engagement and Follow-up task:

    SayPro Sponsor Engagement and Follow-up

    Task:
    Conduct follow-up meetings with sponsors to ensure satisfaction with their level of involvement and address any last-minute changes or requests.

    Objective:
    Strengthen sponsor relationships by confirming that all expectations are being met and offering responsive support leading up to the festival.

    Key Actions:

    • Schedule one-on-one follow-up meetings or calls with each confirmed sponsor
    • Review the activation status and visibility of each sponsor’s brand
    • Gather feedback on satisfaction, unmet needs, or suggested improvements
    • Address last-minute requests or necessary adjustments promptly
    • Document feedback and update activation plans where applicable

    Deadline:
    June 20, 2025

    Expected Outcome:
    All sponsors feel informed, valued, and fully supported, with any final changes implemented and documented before the festival begins.

    Would you like a sponsor feedback form or meeting agenda template to go with this?

  • SayPro Sponsor Activation Task: Begin the activation of sponsor packages, ensuring that sponsors are featured in festival materials, including posters, online banners, and event programs.

    Certainly! Here’s a structured and professional version of the SayPro Sponsor Activation task:

    SayPro Sponsor Activation

    Task:
    Begin the activation of sponsor packages, ensuring that sponsors are prominently featured in all relevant festival materials.

    Objective:
    Deliver on agreed sponsorship benefits by initiating brand visibility and promotional integrations across all SayPro Festival platforms.

    Key Actions:

    • Coordinate with the marketing and design teams to include sponsor logos and messaging in:
      • Festival posters and flyers
      • Online banners and website content
      • Event programs and schedules
    • Ensure consistency and accuracy of sponsor branding across all materials
    • Confirm placements with sponsors for approval before final printing or publishing
    • Document all activation actions for reporting and compliance

    Deadline:
    To begin immediately after contract finalization and continue through festival execution

    Expected Outcome:
    All confirmed sponsors receive the agreed level of visibility across SayPro Festival materials, enhancing brand exposure and fulfilling activation commitments.

    Would you like to pair this with a checklist for tracking individual sponsor activations?

  • SayPro Finalization of Sponsorship Contracts Task: Close all outstanding sponsorship negotiations and finalize contracts with sponsors

    Here’s a clear and professional version of the SayPro Finalization of Sponsorship Contracts task:

    SayPro Finalization of Sponsorship Contracts

    Task:
    Close all outstanding sponsorship negotiations and finalize contracts with sponsors.

    Objective:
    Ensure that all pending sponsorship deals are concluded, with formal agreements signed and all terms, deliverables, and obligations clearly outlined.

    Key Actions:

    • Review all active sponsorship proposals and negotiations
    • Coordinate with legal and finance teams to confirm contract compliance
    • Finalize terms, benefits, and payment schedules with each sponsor
    • Obtain all necessary signatures and approvals
    • Confirm contract storage and documentation for internal tracking

    Outcome:
    A complete and legally binding set of sponsorship contracts, securing financial commitments and setting the foundation for successful sponsor activation and delivery.

    Would you like this included as part of a larger project plan or SOP (Standard Operating Procedure)?