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SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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SayPro Sponsorship Agreement Template: A contract template that outlines the terms and conditions of the sponsorship deal, including deliverables, rights, and obligations.
SayPro Sponsorship Agreement Template
This Sponsorship Agreement (“Agreement”) is entered into as of [Date], by and between:
SayPro
Address: [SayPro Address]
Contact: [SayPro Contact Information]
(hereinafter referred to as “Organizer”)and
[Sponsor Name]
Address: [Sponsor Address]
Contact: [Sponsor Contact Information]
(hereinafter referred to as “Sponsor”)
1. Purpose
This Agreement sets forth the terms and conditions under which the Sponsor agrees to sponsor the [Event/Program Name] (“Event”), organized by SayPro, scheduled for [Event Date(s)].
2. Sponsorship Details
- Sponsorship Level: [Gold/Silver/Bronze/Custom Tier]
- Sponsorship Fee: [Amount and Currency]
- Payment Terms:
- Total sponsorship fee payable as follows: [e.g., 50% upfront within 14 days of signing, balance by [Date]].
- Payment method: [Bank transfer/Check/Online payment].
3. Deliverables and Benefits
SayPro agrees to provide the following sponsorship benefits to the Sponsor as part of this Agreement:
Deliverable Description Timeline/Location Logo Placement Placement of Sponsor logo on website, event materials, and digital platforms. Website homepage, event brochure, social media channels. Event Signage Sponsor branding on event signage and banners. Event venue entrances, stage backdrop. Social Media Recognition Mention and promotion on SayPro’s official social media platforms. Pre-event and during event. Booth Space / Activation Area Dedicated area for Sponsor presence at the event (if applicable). Event venue main hall. Speaking Opportunity Opportunity to deliver a speech or presentation (if applicable). During [specific session/time]. Access to Attendee Data Provision of attendee contact information (subject to privacy laws). Post-event. Other Benefits [Specify any other agreed benefits]. [Details and timeline].
4. Sponsor Obligations
The Sponsor agrees to:
- Provide high-resolution logos, brand assets, and any promotional materials by [Date].
- Approve promotional materials containing Sponsor branding within [X] business days of receipt.
- Make payments as outlined in Section 2, according to the agreed schedule.
- Comply with all applicable laws and event rules.
- Coordinate with SayPro’s designated representative for timely communication and approvals.
5. Intellectual Property Rights
- The Sponsor grants SayPro a non-exclusive, royalty-free license to use Sponsor’s trademarks and logos solely for the purposes of fulfilling this Agreement.
- SayPro grants the Sponsor a limited license to use SayPro’s logos and trademarks only in relation to the sponsorship and promotion of the Event.
- Neither party shall use the other party’s intellectual property for any purpose outside the scope of this Agreement without prior written consent.
6. Confidentiality
Both parties agree to keep confidential all proprietary or sensitive information shared during the term of this Agreement and for a period of [X] years thereafter, except as required by law.
7. Term and Termination
- This Agreement commences on the date of signing and terminates on [End Date or Event Completion].
- Either party may terminate this Agreement upon [X] days’ written notice if the other party breaches any material term and fails to remedy it within that period.
- Upon termination, all rights granted herein shall cease, and any outstanding payments due shall become payable immediately.
8. Indemnification and Liability
- Each party agrees to indemnify and hold harmless the other from any claims, damages, liabilities, or expenses arising from its own negligence or willful misconduct in connection with this Agreement.
- Neither party shall be liable for indirect, incidental, or consequential damages.
9. Force Majeure
Neither party shall be liable for failure to perform its obligations due to causes beyond its reasonable control, including but not limited to natural disasters, pandemics, government actions, or other force majeure events.
10. Dispute Resolution
- The parties shall first attempt to resolve disputes amicably through negotiation.
- If unresolved, disputes shall be referred to mediation or arbitration under the laws of [Jurisdiction].
- The courts of [Jurisdiction] shall have exclusive jurisdiction over any legal proceedings arising from this Agreement.
11. Miscellaneous
- Amendments: Any modification to this Agreement must be in writing and signed by both parties.
- Assignment: Neither party may assign its rights or obligations without prior written consent.
- Entire Agreement: This document constitutes the entire agreement between the parties and supersedes all prior agreements or understandings.
- Notices: All notices shall be delivered in writing to the contact addresses provided above.
12. Signatures
By signing below, both parties agree to the terms and conditions contained in this Agreement.
SayPro (Organizer) Sponsor Name: ___________________________ Name: ___________________________ Title: ___________________________ Title: ___________________________ Signature: _______________________ Signature: _______________________ Date: ___________________________ Date: ___________________________
Annexes (Optional)
- Sponsorship Package Details
- Event Schedule
- Brand Guidelines
- Additional Terms
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SayProCDR – SayPro SAP Agreement Meeting – Detailed Minutes prepared by Linah Ralepelle – SayPro Development Manager – 18 June 2025
To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs
Kgotso a ebe le lena
SayPro SAP Agreement Meeting – Detailed Minutes
Date: 18 June 2025
Time: 09:30 – 10:05
Meeting Chair: SayProCMR
Prayer: Nkiwane
Song: Led by LegodiAttendees:
- SayProCMR
- SayProCOR
- SayProCDR
- SayProCHAR
- SayProCRR
- SayProCLMR
Agenda:
- Handover of SayPro Future Skills project
- Standardization of documentation and filing
- Scheduling of training calendar
- SayPro CCT and Development Royalty course structure
- Internal file and folder structure
Minutes:
1. Handover of SayPro Future Skills Project
- Mr. Legodi officially handed over the SayPro Future Skills responsibilities to SayProCDR and the SayPro Education Royalty Team.
- Responsibility includes booking of training and communication with representatives across SayPro.
2. Filing and Documentation Structure
- Rikhotso asked Mr. Legodi if SayProCDR can create a standardized filing system similar to CCT‘s format.
- Ntshuxeko confirmed understanding that the file must contain:
- Course material
- Attendance registers
- Minutes
- Reports
- This will support proper documentation, audit trails, and programme continuity.
3. Training Calendar Planning
- Ntshuxeko stated that the training calendar will officially begin on 14 July 2025, in line with the start of classes.
- A presentation of the Future Skills file will be arranged before the start date.
4. Course Content and Catalogue
- Mr. Legodi walked attendees through:
- CCT Training Schedule
- Shared Date Catalogue with proposed session times
- Noted that the course catalogue logo needs to be updated
- Displayed a Word document version of the course content guide
- The catalogue will include interventions offered to CCT.
5. Internal File Reference
- The folder number shared will be used as the internal minute reference and linked with training and reporting.
6. Implementation Plan and Targets
- The SayPro CCT Future Skills Implementation Plan was discussed briefly.
- JV Annual Targets under the SayPro Passmark Programme were noted for alignment with upcoming courses.
7. Communication with Representatives
- Mr. Legodi advised that:
- Email responses should clarify that registration is through Development Royalty.
- Shihangu was guided on how to write an email to reps:
- Include available dates
- Attach the course content guide and delegate registration sheet
8. Available Training Dates Communicated:
July 2025:
- Week of 10–11 July – Available
- Week of 14–18 July – Available
- Week of 21–25 July – Available
August 2025:
- Week of 04–08 August – Available
- Week of 11–15 August – Available
- Week of 18–21 August – Available
- Week of 25–29 August – Available
- Instruction to reps: Refer to attached materials and indicate which courses to book and for which delegates.
Action Items:
Action Responsible Deadline Handover SayPro Future Skills project files Mr. Legodi → SayProCDR & Team Immediate Create a standard CCT-style file for Future Skills SayProCDR 24 June 2025 Update course catalogue logo SayProCMR 20 June 2025 Send email to reps with course content and registration sheet Shihangu 18 June 2025 Sync folder with available training dates Shihangu 21 June 2025 Conduct Development Royalty Orientation Mr. Legodi 19 June 2025 Additional Notes:
- There were network connectivity issues during parts of the meeting, resulting in audio drop-outs.
- It was confirmed that all email communications must include:
- Course dates
- Registration sheet
- Course content guide
Meeting adjourned: 10:05 AM
Minutes Prepared by: SayProCDR
Prayer: Nkiwane
Song: Led by RalepelleMy message shall end here
Linah Ralepelle | Development Manager | SayPro
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SayPro Sponsorship Agreement Template: A legally binding document outlining the terms of the sponsorship agreement, including deliverables, timelines, and payment terms
Here’s a clear and professional description for the SayPro Sponsorship Agreement Template:
SayPro Sponsorship Agreement Template
Definition:
A legally binding document template that clearly outlines the terms and conditions of the sponsorship agreement between SayPro and its sponsors.Purpose:
To formalize the partnership by specifying deliverables, timelines, payment terms, and other obligations, ensuring both parties have a clear understanding of their rights and responsibilities.Key Features:
- Parties Involved: Identification of SayPro and the sponsoring organization
- Scope of Sponsorship: Detailed description of sponsorship benefits and deliverables
- Payment Terms: Fee structure, payment schedule, and invoicing details
- Timeline: Key dates and deadlines for activation and fulfillment of sponsorship commitments
- Legal Clauses: Confidentiality, termination, liability, dispute resolution, and compliance
- Signatures: Designated spaces for authorized representatives from both parties to sign and date
Usage:
This template serves as the foundational contract to secure and govern sponsorship relationships, protecting the interests of both SayPro and its sponsors.
Would you like assistance drafting or customizing this agreement for specific sponsorship deals?
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SayPro Resource Sharing Agreement Template
SayPro Monthly May SCDR-1
SayPro Resource Sharing Agreement Template
Theme: SayPro Monthly Resource Sharing: Facilitating resource sharing and joint initiatives with partners
Prepared by: SayPro Community Development Office
1. Introduction
This Resource Sharing Agreement Template is designed to formalize and guide partnerships between SayPro and its collaborators. It ensures clarity of expectations, roles, responsibilities, and resource commitments in joint initiatives aimed at sustainable community development. This template promotes transparency, accountability, and mutual benefit in resource sharing arrangements.
2. Purpose
To provide a standardized framework for documenting the terms and conditions of resource sharing between SayPro and partner organizations, covering financial, technological, human, and material resources. This agreement supports effective collaboration and helps mitigate risks and misunderstandings.
3. Template Sections
A. Parties to the Agreement
- Full legal names and contact details of SayPro and the partner organization(s).
- Authorized representatives signing the agreement.
B. Background and Objectives
- Brief description of the context and purpose of the partnership.
- Summary of joint initiatives or projects involved.
C. Scope of Resource Sharing
- Detailed list of resources to be shared (e.g., funds, equipment, personnel, technology).
- Purpose and intended use of shared resources.
- Duration of the resource-sharing arrangement.
D. Roles and Responsibilities
- SayPro’s commitments (e.g., providing resources, coordination, monitoring).
- Partner’s commitments (e.g., utilization of resources, reporting, compliance).
- Joint responsibilities (e.g., communication, problem-solving, safeguarding resources).
E. Resource Management
- Procedures for resource transfer or allocation.
- Inventory and tracking mechanisms.
- Maintenance and usage protocols for shared assets.
F. Financial Terms
- Budget overview and financial contributions from each party.
- Payment schedules, if applicable.
- Accounting and auditing requirements.
G. Monitoring, Reporting, and Evaluation
- Frequency and format of progress reports.
- Joint monitoring activities.
- Performance indicators and evaluation criteria.
H. Confidentiality and Data Protection
- Terms safeguarding confidential information shared between parties.
- Compliance with applicable data protection laws.
I. Dispute Resolution
- Procedures for addressing disagreements or breaches of the agreement.
- Mediation or arbitration clauses.
J. Termination and Renewal
- Conditions under which the agreement can be terminated by either party.
- Notice periods and handover procedures.
- Renewal terms and processes.
K. Legal and Compliance
- Governing law.
- Liability and indemnification clauses.
- Force majeure provisions.
L. Signatures
- Signature blocks with names, titles, and dates for authorized representatives.
4. Appendices (Optional)
- Annex A: Detailed resource inventory list.
- Annex B: Project work plan and timelines.
- Annex C: Contact list of key personnel.
- Annex D: Monitoring and reporting templates.
5. Benefits of Using the Template
- Ensures clarity and mutual understanding among partners.
- Provides legal protection and clear governance structures.
- Facilitates smooth resource sharing and joint initiative implementation.
- Serves as a reference document for monitoring and evaluation.
6. Implementation Guidance
- Customize the template to reflect specific partnership needs and contexts.
- Engage legal counsel for review if necessary.
- Share the draft agreement with all stakeholders for input before finalization.
- Maintain signed agreements in a secure digital repository accessible to authorized personnel.
7. Conclusion
This Resource Sharing Agreement Template is a vital tool in SayPro’s community development strategy, fostering trust, transparency, and effective collaboration with partners. It lays the foundation for successful joint initiatives that leverage shared resources for greater community impact.
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SayPro Resource Sharing Agreement Forms
📘 SayPro Monthly May SCDR-1
Theme: “SayPro Monthly Resource Sharing: Facilitating resource sharing and joint initiatives with partners”
By: SayPro Community Development Office
📑 SayPro Resource Sharing Agreement Forms
Purpose:
To formalize and document the terms of shared use, co-management, or joint control over SayPro’s financial, technological, and human resources with partner organizations in the context of community development work.
🏛️ Part 1: General Information
Field Details to be Provided Agreement Reference Number SCDR-1-[Year]-[Unique ID] Date of Agreement [DD/MM/YYYY] Duration of Agreement [Start Date] to [End Date] Type of Agreement Resource Sharing / Equipment Use / Co-Funding / Personnel Exchange / All of the Above Partner Organization Name [Full Legal Name] Legal Status NGO / CBO / Government / Private Sector / Academic Partner Contact Details [Name, Email, Phone Number, Address] SayPro Point of Contact [Staff Name & Department]
💼 Part 2: Description of Shared Resources
Category Item / Resource Quantity / Amount Purpose / Use Case Estimated Value Financial Microgrant (Co-Funding) R50,000 Community IT skills bootcamp R50,000 Technological Tablets 20 Units Digital literacy for youth R80,000 Human Trainer (Entrepreneurship) 1 person for 3 weeks Capacity building sessions R15,000 ✅ This table may be duplicated for multiple resources.
📃 Part 3: Terms and Conditions
3.1 Use of Shared Resources
- The shared resources must be used strictly for the purposes outlined in this agreement.
- Misuse or misappropriation will result in immediate withdrawal and possible legal consequences.
3.2 Duration & Return
- Technological assets must be returned within 5 working days of the project end date, unless otherwise agreed in writing.
- Human resource arrangements are limited to the duration stated above, unless renewed.
3.3 Cost Sharing (if applicable)
- SayPro covers: [e.g., 60% of costs]
- Partner covers: [e.g., 40% of costs]
- Payments are to be made via [bank transfer / SayPro invoicing portal].
3.4 Reporting & Monitoring
- Partner agrees to submit:
- A monthly usage report
- A final impact report within 30 days of project conclusion
- SayPro reserves the right to conduct on-site verification at any time during the agreement period.
3.5 Branding & Communication
- Projects using shared resources must acknowledge SayPro in promotional materials.
- Use of the SayPro logo must adhere to SayPro’s Brand Guidelines (attached).
3.6 Liability & Insurance
- SayPro and the Partner are jointly responsible for maintaining the safety and integrity of shared assets.
- Damage due to negligence by either party will result in financial responsibility being assigned.
🛡️ Part 4: Confidentiality and Data Protection
- Both parties commit to keeping any personal, financial, or operational data confidential.
- Data collected using shared technological tools must comply with the Protection of Personal Information Act (POPIA) and SayPro’s Data Protection Policy.
📈 Part 5: Performance and Compliance Indicators
Indicator Target Reported by Due Date No. of beneficiaries reached 300 youth Partner Organization Monthly Equipment use days 25 days max Partner Organization Final Report Training sessions held 8 sessions Shared Monitoring Biweekly Co-Funding amount utilized R50,000 SayPro Finance Team Post-project
📝 Part 6: Signatures
6.1 Partner Representative
Name Position Signature Date
6.2 SayPro Representative
Name Department Signature Date Community Development Office
6.3 Witness (Optional)
Name Organization Signature Date
📎 Attachments (Annexes)
- Copy of MoU / Collaboration Agreement (if any)
- List of Shared Equipment Serial Numbers (where applicable)
- Brand Guidelines Document
- Reporting Template and Schedule
- Insurance and Asset Responsibility Waiver (if signed)
📬 Submission Instructions
Completed forms can be submitted via:
- Email: resource.agreements@saypro.online
- Online portal: https://portal.saypro.online/resource-sharing
- In person: Any SayPro regional office
For questions or clarifications, contact the SayPro Community Development Office at +27 [Your Regional Number].
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SayPro Terms & Conditions Agreement: A document acknowledging the rules of the competition, deadlines, and other guidelines, including the agreement to the use of their performance for promotional purposes.
SayPro Terms & Conditions Agreement
To participate in SayPro, all employees/participants are required to review and sign the SayPro Terms & Conditions Agreement. This document outlines the official rules, deadlines, and guidelines governing the competition and ensures mutual understanding and compliance by all parties involved. Signing this agreement confirms the participant’s commitment to adhere to the event’s standards and policies.
Purpose:
The Terms & Conditions Agreement serves to protect both the organizers and participants by clearly defining expectations, responsibilities, and rights related to the competition. It also ensures transparency regarding the use of participants’ performances and personal information.
Key Components:
1. Eligibility and Participation
Confirmation that the participant meets all eligibility requirements set forth by the SayPro organizers.
Agreement to participate in all required rounds and events unless excused for valid reasons.2. Submission Deadlines
Acknowledgment of all deadlines for submission of registration forms, song and performance details, audio/video recordings, and any other required materials.
Understanding that failure to meet deadlines may result in disqualification or exclusion from the competition.3. Competition Rules
Compliance with all competition rules, including song selection guidelines, performance conduct, and cultural sensitivity.
Agreement to perform original or appropriately licensed works as specified by SayPro guidelines.
Respectful behavior towards fellow participants, judges, and organizers.4. Judging and Results
Acceptance of the judges’ decisions as final and binding.
Understanding that the judging process will be based on criteria such as vocal/instrumental skill, cultural relevance, creativity, and overall presentation.5. Use of Performance Recordings and Materials
Granting SayPro organizers the right to record, film, photograph, and use the participant’s performance and related materials.
Permission for these recordings and images to be used in promotional materials, social media, websites, newsletters, and other media without additional compensation.
Assurance that the participant retains intellectual property rights to their original content, where applicable.6. Privacy and Data Protection
Consent to the collection and use of personal information solely for purposes related to SayPro administration and communication.
Assurance that participant data will be handled in accordance with applicable privacy laws.7. Liability and Indemnity
Limitation of liability for the organizers regarding any injury, loss, or damages arising from participation.
Agreement by participants to indemnify and hold harmless SayPro and affiliated entities from any claims related to their participation.8. Withdrawal and Disqualification
Terms under which a participant may voluntarily withdraw.
Grounds for disqualification including non-compliance with rules, misconduct, or plagiarism.Signature and Date
The agreement must be signed and dated by the participant (or legal guardian if underage).
Electronic signatures are accepted if submitted via the online registration portal.Submission Instructions:
The signed Terms & Conditions Agreement must be submitted along with the registration form or through the designated online platform.
Participants will not be eligible to proceed in the competition without a completed and signed agreement.Would you like me to draft a formal Terms & Conditions Agreement template based on this outline?