Minutes Notes

Meeting Purpose: Monitoring Advice Desk
Date: 27 May 2025

Attendees:
-Rikhotso
-Shihangu

Rikhotso opened the meeting with the intention of monitoring the operations of the Advice Desk. The primary focus was on adherence to Policy 535 , particularly the use of templates for daily report submissions. Shihangu shared the screen to demonstrate the placement registers for 2 May 2025 . This was to give Rikhotso a clear view of how data is currently being recorded and monitored. Use of Policy 535 and Reporting Process

Rikhotso referred directly to Policy 535 to emphasize proper usage of the reporting template. Daily Publishing:
Step 1: Publish the daily report on Charity .
Step 2: Copy the link from Charity and use it to publish on Idea Push .
Step 3: Copy the Idea Push publication link and insert it as evidence in the daily activity report .

Rikhotso further instructed that each day, Shihangu must report the following on Idea Push:
-Number of clients who completed their course
-Number of clients who enrolled
-Number of clients who received placements
To ensure accurate reporting, Rikhotso advised Shihangu to contact Motapina and request the learner list. This list will serve as the basis for daily figures on enrollments, completions, and placements. The meeting concluded with confirmation from both parties that the revised daily reporting structure would be implemented immediately. Rikhotso will continue to monitor adherence and provide support where needed.

Minutes Prepared by: Ntshuxeko Shihangu