SayProCDR – DYP Staff Meeting Minutes by Linah Ralepelle – SayPro Development Manager – 19 June 2025

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena

DYP Staff Meeting Minutes
Date: 19 June 2025
Time: 09:20 – 10:00 AM

Opening

• Song: Led by Linah
• Prayer: Offered by Andrice

Agenda Items & Discussions

1. Target Review
   • There is a shortfall in current performance targets.
   • All team members are encouraged to intensify efforts to meet required outcomes.
2. Certificates
   • Certificates for the upcoming graduation are pending.
   • SayProCDR is to send the certificates to SayProCMR for printing and lamination.
   • Ntshuxeko mentioned a possible issue related to the certificate code, which may be a technical error that the Education Manager highlighted.
3. Graduation Preparation
   • SayProCDR has drafted and submitted the necessary requests for the graduation event.
   • Master of Ceremonies (MC): Andrice
   • Student Attendance: Linda is to ensure all 5 designated students attend and arrive by 10:00 AM.
   • Register Management: Ntshuxeko and Kamo will be responsible.
   • Music/DJ: Itumeleng and Daniel
   • Certificate Issuing: Managed by the graduation team.
   • Guest Coordination: Tumelo to oversee guests.
   • Speeches: To be delivered by a Student, a Royal representative, and another speaker for motivation.
   • Entertainment: Led by Andrice
   • Choir: Performed by graduating students
4. Late Coming and Attendance
   • Attendance will be strictly monitored via the register.
   • Staff who fail to sign the register will be marked absent as is.
   • No verbal apologies will be accepted. All apologies must be:
     • Submitted in writing
     • Sent as a link to Linah and Ntshuxeko
5. AGM Planning
   • The Annual General Meeting (AGM) will take place on 31 July 2025.
   • Suggested venue: Centurion
   • Catering services to be confirmed.
6. SayPro Training Capacity Building
   • Announcement pending confirmation.
   • Linah emphasized:
     • Those not attending the training must report to the office.
     • Volunteering by students is compulsory.
   • Regaugetswe proposed a schedule for student volunteers, allowing them to balance between their lessons and volunteer duties.

Closing

• Song: Led by Linah
• Prayer: Offered again by Andrice
• Meeting adjourned: 10:00 AM

Minutes prepared by: Linah Ralepelle | SayPro Development Manager