SayPro week 2 (01-08-2025 to 01-14-2025): Finalize the task descriptions

SayPro Week 2 (01-08-2025 to 01-14-2025): Finalize the Task Descriptions, Challenge Instructions, and Prize Structure

In Week 2, it is crucial to finalize all details surrounding the task descriptions, challenge instructions, and the prize structure for the GoQuest Challenge. These elements will set the tone for the event, providing clarity and excitement for participants. The objective is to ensure that every aspect of the challenges is crystal clear and the prize structure is motivating, transparent, and appealing.

Goal for Week 2:

• Finalize all task descriptions for each individual and team challenge.
• Ensure clear and concise challenge instructions are created, outlining the rules, expectations, and submission guidelines.
• Develop and finalize the prize structure, ensuring it is attractive and motivating for participants.

Key Tasks for Week 2:

1. Finalize Task Descriptions

• Objective: Provide a clear, engaging, and well-structured description for each challenge that participants can easily understand.
• Tasks:
  • Review and Edit Descriptions: Go through each individual and team challenge description and make sure it clearly explains the task. Descriptions should be concise but detailed enough to ensure that participants understand what is expected.
  • Clarify Task Requirements: Make sure the task descriptions specify exactly what is required to complete each challenge (e.g., type of submission, time limits, scoring criteria).
  • Ensure Engagement and Fun: Ensure the language used in the descriptions is engaging, and the challenges feel exciting and fun. Use motivating language to make the participants excited about completing them.
  • Cross-Check with Challenge Objectives: Ensure that each task description is aligned with the intended outcome of the challenge and the overall goal of the event (e.g., team collaboration, knowledge building, problem-solving).
• Deliverables for Week 2:
  • Final task descriptions that are clear, engaging, and easy to follow, ready to be included in the platform.

2. Finalize Challenge Instructions

• Objective: Develop clear, concise, and easy-to-follow instructions for each challenge, ensuring participants know exactly how to participate.
• Tasks:
  • Write Detailed Instructions: For each individual and team challenge, develop a step-by-step guide on how participants should complete the task. This could include specific rules, submission formats, and any tools required.
  • Incorporate Submission Guidelines: Ensure each challenge includes specific instructions on how to submit responses. For example, if it’s a quiz, explain how answers should be input; if it’s a creative task, clarify how to upload images or videos.
  • Clarify Time Limits and Deadlines: Clearly state any time constraints for each challenge, including overall event deadlines for submissions, as well as any time restrictions for specific tasks.
  • Include Resources (if needed): If challenges involve research or external resources, provide links or references to materials or tools participants may need. This can also include tips for completing the challenges more effectively.
• Deliverables for Week 2:
  • Final challenge instructions for all tasks, providing a clear outline of rules, guidelines, and submission processes.

3. Develop the Prize Structure

• Objective: Create an attractive and motivating prize structure that encourages participation and adds excitement to the competition.
• Tasks:
  • Define Prize Categories: Determine the different prize categories based on the event structure. This could include:
    • Individual Prizes (for top individual performers)
    • Team Prizes (for top-performing teams)
    • Special Category Prizes (e.g., creativity, sportsmanship, best team collaboration, etc.)
  • Determine Prize Types: Decide on the types of prizes for each category. Options can include:
    • Monetary Rewards: Cash prizes or gift cards.
    • Physical Prizes: Gadgets, books, or branded merchandise.
    • Recognition Prizes: Certificates, trophies, or public acknowledgment (e.g., featured in event wrap-up).
  • Set Prize Tiers: Clearly define the prize tiers (e.g., first place, second place, third place, and honorable mentions). Specify the rewards for each tier.
  • Ensure Prize Appeal: Ensure that the prize structure is enticing and aligned with the interests of your target audience. Tailor prizes to the age group and interests of participants to maximize engagement.
  • Clearly Communicate Prize Details: Create a clear section outlining the prize structure and eligibility criteria. Make it visible on the platform so that participants are aware of the rewards.
• Deliverables for Week 2:
  • Finalized prize structure that is motivating, well-defined, and easy to understand, ready for communication to participants.

4. Review and Refine Challenge Rules and Scoring Criteria

• Objective: Ensure that the rules for each challenge and the scoring system are clearly defined and fair.
• Tasks:
  • Write and Finalize Challenge Rules: Ensure that the rules for each challenge are comprehensive, covering all potential scenarios (e.g., disqualifications, cheating, or rule violations). Make sure the rules are easy to read and understand.
  • Develop Scoring Criteria: Clearly outline how each challenge will be scored. Whether it’s based on accuracy, creativity, or time, define the criteria that will be used to evaluate submissions. Include any point-based systems, grading rubrics, or other measures that will be used to determine winners.
  • Clarify Tie-breakers: Define tie-breaker rules in case participants have identical scores. This might involve additional challenges or a time-based determination of winners.
  • Ensure Fairness: Double-check that the rules and scoring are fair to all participants. If challenges require subjective evaluation (e.g., creative tasks), make sure judges or evaluators have clear guidelines to ensure consistency.
• Deliverables for Week 2:
  • Finalized challenge rules and scoring criteria for all tasks, ensuring fairness and clarity in the event structure.

5. Update Event Communication Channels

• Objective: Ensure that all participants have easy access to the finalized information about tasks, instructions, and prizes.
• Tasks:
  • Communicate with Participants: Once all task descriptions, instructions, and prize structures are finalized, send out a communication to all participants to update them on the finalized details. This could be via email, a platform announcement, or a participant guide.
  • Create an FAQ Section: Consider developing a Frequently Asked Questions (FAQ) section on the event platform that answers common queries about tasks, prizes, and rules.
  • Maintain Transparency: Ensure that all the details about challenges, scoring, and prizes are clearly displayed and easily accessible. This could be in the event’s documentation or dedicated sections of the platform.
• Deliverables for Week 2:
  • Updated communication channels to notify participants of finalized task details, challenge instructions, and prize structure.

Week 2 Deliverables Recap:

1. Final Task Descriptions:
   • Clear and engaging descriptions for all challenges, outlining expectations and requirements.
2. Final Challenge Instructions:
   • Detailed, step-by-step instructions for each task, including submission guidelines and time limits.
3. Final Prize Structure:
   • A motivating and attractive prize structure, defining categories, tiers, and rewards for participants.
4. Finalized Rules and Scoring Criteria:
   • Comprehensive rules for each challenge and a fair and transparent scoring system.
5. Updated Communication Channels:
   • Clear communication to participants with the finalized event details, including an FAQ section for easy reference.

Next Steps (for Week 3):

• Integrate the Finalized Content: Upload the finalized task descriptions, instructions, and prize details to the platform, ensuring all necessary elements are included.
• Prepare for External Testing: Begin the external testing phase with real participants to test the clarity of instructions and the functionality of the challenges.

By the end of Week 2, all key content elements will be finalized, and the GoQuest Challenge will be ready for seamless integration into the platform and preparation for testing.