SayPro Volunteer Participation Form.

Event/Project Name:
(Provide the name of the event or project that the employee is registering for, e.g., “Local Museum Restoration,” “Historical Site Tour,” “Community History Project,” etc.)

Date of Event/Project:
(Indicate the date(s) of the historical preservation event or project.)

Location of Event/Project:
(Specify the location of the event or project, such as a local historical site, museum, or community center.)

1. Personal Information:

• Full Name:
  (Employee’s full name)
• Employee ID (Optional):
  (If applicable, an employee ID for tracking purposes)
• Department:
  (The department the employee works in at SayPro)
• Email Address:
  (Employee’s email address)
• Phone Number:
  (Employee’s phone number)
• Preferred Method of Contact:
  (Select one: Email / Phone / Text Message)

2. Volunteer Role/Interest:

• Which type of volunteer work are you interested in?
  (Check all that apply)
  • Local site restoration (e.g., cleaning, preservation work)
  • Historical research (e.g., archival work, document digitization)
  • Community tour guide (e.g., guiding local history tours)
  • Event coordination (e.g., organizing history-related events)
  • Educational programs (e.g., leading or assisting with workshops)
  • Fundraising or grant writing for preservation projects
  • Digital content creation (e.g., photography, video, social media posts)
  • Other (Please specify): ______________________________
• How many hours per week are you available to volunteer?
  (Please specify the estimated number of hours you can commit each week: e.g., 2 hours, 5 hours, etc.)
• Preferred Time Slot(s):
  (Check all that apply)
  • Weekdays (Mon-Fri) – Morning
  • Weekdays (Mon-Fri) – Afternoon
  • Weekdays (Mon-Fri) – Evening
  • Weekends – Morning
  • Weekends – Afternoon
  • Weekends – Evening

3. Skills & Experience:

• Do you have any prior experience with historical preservation, museum work, or similar fields?
  (Select one)
  • Yes
  • No
• If yes, please describe your experience:
  (Provide a brief summary of any relevant experience or knowledge related to historical preservation, museum work, or local history.)
• Are there specific skills or expertise you have that would be helpful for the project?
  (Please list any specific skills, such as carpentry, writing, event planning, digital design, historical research, or languages, etc.)
• Would you be willing to receive training if necessary?
  (Select one)
  • Yes
  • No

4. Volunteer Preferences:

• What type of volunteer role interests you most?
  (Provide a brief response to indicate the kind of volunteer work that you are most passionate about, such as working directly with the community, historical research, or hands-on restoration.)
• What motivates you to volunteer for historical preservation projects?
  (Please share any personal reasons for wanting to get involved in preserving local history.)
• Are you comfortable working in a group setting, or do you prefer to work independently?
  (Select one)
  • Comfortable in group settings
  • Prefer working independently
  • No preference

5. Emergency Contact Information:

• Emergency Contact Name:
  (Full name of emergency contact person)
• Emergency Contact Relationship:
  (e.g., Spouse, Parent, Friend, etc.)
• Emergency Contact Phone Number:
  (Phone number of emergency contact)

6. Terms & Conditions:

By submitting this form, I agree to volunteer for the specified historical preservation events and projects under the SayPro Community Development Office. I understand that as a volunteer, I may be required to follow safety protocols, attend training sessions, and work under the guidance of project leads and coordinators. I understand that my participation is voluntary and that I will not be compensated for my time, but I may receive recognition for my contributions.

• Volunteer Signature:
  (Employee’s signature or digital acknowledgment)
• Date:
  (Date of submission)

7. Follow-up and Confirmation:

Once you submit your volunteer participation form, a representative from the SayPro Community Development Office will reach out to you with additional details, training information, and confirmation of your involvement in the upcoming event/project. If you have any questions in the meantime, please contact [SayPro’s contact information].

Thank you for your interest in supporting historical preservation efforts in our community! Your participation helps us to protect and promote the rich history and heritage that shape our local culture.

This SayPro Volunteer Participation Form serves as a tool for employees to register their interest in supporting historical preservation events or projects. By collecting essential details like availability, preferred volunteer roles, and relevant skills, the form helps SayPro coordinate effective engagement with community-based preservation initiatives.