SayPro Vendor Contract Template: Fields: Vendor Name, Services Provided, Payment Terms, Delivery Schedule, Insurance Details, etc.

Sure! Below is a detailed SayPro Vendor Contract Template that includes the key fields you mentioned: Vendor Name, Services Provided, Payment Terms, Delivery Schedule, Insurance Details, and others. This template can be customized for a variety of business scenarios.

SayPro Vendor Contract Template

This Vendor Contract (the “Agreement”) is entered into by and between the following parties:

Vendor Name: ____________________________________
Vendor Address: __________________________________
______________________________________
Phone Number: __________________________________
Email Address: __________________________________

And
Client Name: SayPro (the “Client”)
Client Address: __________________________________
______________________________________
Phone Number: __________________________________
Email Address: __________________________________

This Agreement is effective as of the date below, by and between the Client and the Vendor, who agree to the following terms and conditions.

1. Services Provided

1.1 Scope of Work
The Vendor agrees to provide the following services to the Client:
– ____________________________________________________________________
– ____________________________________________________________________
– ____________________________________________________________________

1.2 Description of Services
The services include, but are not limited to, the following:
– ____________________________________________________________________
– ____________________________________________________________________
– ____________________________________________________________________

1.3 Performance Standards
The Vendor agrees to perform all services with reasonable care, skill, and professionalism and in accordance with industry standards.

2. Payment Terms

2.1 Payment Structure
The Client agrees to pay the Vendor the following amount for the services provided:
– Total Payment: ________________
– Payment Breakdown:
– Initial Deposit (if applicable): ________________
– Progress Payments: ________________
– Final Payment: ________________

2.2 Payment Schedule
Payments shall be made according to the following schedule:
– Initial Payment: Due on the start date of the contract
– Progress Payments: Due upon completion of predefined milestones
– Final Payment: Due upon final delivery of services/products

2.3 Late Payment
Any payments not made within 15 days after the due date will incur a late fee of ____% per day.

3. Delivery Schedule

3.1 Timeline
The Vendor agrees to deliver the completed services according to the following schedule:
– Start Date: ________________
– Milestone 1 Completion: ________________
– Milestone 2 Completion: ________________
– Final Delivery Date: ________________

3.2 Delays
In the event of any delay in delivery of services, the Vendor shall notify the Client in writing within __ business days of becoming aware of the delay. The Vendor shall provide a new timeline for delivery.

4. Insurance Details

4.1 Insurance Coverage
The Vendor shall maintain the following insurance coverage throughout the duration of this contract:
– General Liability Insurance: Minimum coverage of $_________
– Professional Liability Insurance: Minimum coverage of $_________
– Workers’ Compensation Insurance: As required by law
– Automobile Insurance (if applicable): Minimum coverage of $_________

4.2 Proof of Insurance
The Vendor agrees to provide proof of insurance coverage upon request by the Client. The proof must be in the form of certificates of insurance from the relevant insurer(s).

5. Confidentiality and Non-Disclosure

5.1 Confidential Information
The Vendor acknowledges that they may have access to confidential information, including business operations, proprietary software, trade secrets, customer lists, etc. (“Confidential Information”). The Vendor agrees to keep all Confidential Information confidential and not to disclose it to any third party without the prior written consent of the Client.

5.2 Non-Disclosure Agreement
The Vendor agrees to execute a Non-Disclosure Agreement (NDA) if requested by the Client.

6. Indemnification

6.1 Vendor’s Indemnification
The Vendor agrees to indemnify and hold harmless the Client from any and all claims, liabilities, damages, or expenses arising out of the Vendor’s performance of services under this Agreement, including claims arising from negligence or wrongful acts.

6.2 Client’s Indemnification
The Client agrees to indemnify and hold harmless the Vendor from any and all claims, liabilities, damages, or expenses arising out of the Client’s use of the Vendor’s services, except as a result of the Vendor’s negligence.

7. Termination

7.1 Termination for Convenience
Either party may terminate this Agreement for convenience with ___ days’ notice to the other party.

7.2 Termination for Cause
Either party may terminate this Agreement immediately if the other party breaches any material provision of the contract and fails to cure the breach within ___ days of written notice.

7.3 Effect of Termination
Upon termination, the Vendor shall be entitled to receive payment for services rendered up until the date of termination, provided that the Vendor has fulfilled its obligations up to that point.

8. Warranties and Representations

8.1 Vendor’s Warranties
The Vendor represents and warrants that:
– The services provided will be of high quality, free from defects, and comply with the specifications in the Agreement.
– The Vendor has all necessary licenses, permits, and authority to perform the services.

8.2 Client’s Warranties
The Client represents and warrants that:
– It has the authority to enter into this Agreement and will cooperate with the Vendor as needed.

9. Governing Law and Dispute Resolution

9.1 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of ____________.

9.2 Dispute Resolution
Any disputes arising from this Agreement shall be resolved through:
– Mediation: Mediation will be the first step in resolving any disputes.
– Arbitration: If mediation is unsuccessful, the dispute will be submitted to binding arbitration under the rules of ____________.

10. Miscellaneous

10.1 Entire Agreement
This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions or agreements.

10.2 Amendments
Any amendment to this Agreement must be in writing and signed by both parties.

10.3 Severability
If any provision of this Agreement is found to be invalid, the remaining provisions will remain in full force and effect.

Signatures

By signing below, both parties agree to the terms and conditions outlined in this Vendor Contract.

Vendor Signature:
Name: __________________________
Title: __________________________
Date: __________________________

Client Signature (SayPro):
Name: __________________________
Title: __________________________
Date: __________________________

Exhibits & Attachments (Optional)

Attach any relevant documents, such as:
– Exhibit A: Scope of Work Details
– Exhibit B: Milestone Payment Schedule
– Exhibit C: Proof of Insurance

This contract template provides a comprehensive framework for outlining the terms and conditions between a vendor and client. It ensures both parties have clarity on their responsibilities, payments, and other key aspects of their partnership. You can further customize this contract based on your specific needs and legal requirements.