SayPro Vendor Contract Template

Here is a detailed SayPro Vendor Contract Template for Shuttle Services and Car Rentals:

SayPro Vendor Contract

This Vendor Contract (“Agreement”) is entered into by and between SayPro, a company engaged in providing [specified services], and [Vendor Company], a vendor providing shuttle services and car rental services, collectively referred to as the “Parties.”

1. PARTIES

SayPro
Address: [SayPro Address]
Contact: [SayPro Contact Person and Information]

Vendor
Vendor Name: [Vendor Company]
Address: [Vendor Company Address]
Contact: [Vendor Contact Person and Information]

2. SERVICES TO BE PROVIDED

The Vendor agrees to provide the following services to SayPro:

– Shuttle Services: [Description of Shuttle Services]
– Number of vehicles available
– Types of vehicles (e.g., minivans, buses, etc.)
– Routes and schedules
– Pickup and drop-off locations
– Maximum number of passengers per shuttle
– Safety standards and procedures

– Car Rentals: [Description of Car Rental Services]
– Types of vehicles available (e.g., sedans, SUVs, etc.)
– Duration of rentals
– Delivery and pickup arrangements
– Insurance and liability coverage
– Fuel policy
– Terms and conditions for booking and cancellations

The services described above shall be provided in accordance with the specifications outlined by SayPro.

3. COST AND PAYMENT TERMS

– Cost: The Vendor agrees to provide the shuttle and car rental services for a total cost of [$Amount]. This is the agreed-upon fee for the service duration outlined below.

– Payment Schedule: Payments will be made as follows:
– Initial Deposit: A deposit of [$Amount] due upon execution of this agreement.
– Final Payment: The remaining balance of [$Amount] will be due within [number of days] days after the services are rendered.

– Late Fees: In the event of a late payment, SayPro will incur a late fee of [Percentage]% per month of the overdue amount.

– Additional Charges: Any additional costs arising from changes to the service (e.g., extra miles, vehicle damage, etc.) will be billed separately and paid within [number of days] days.

– Invoice: The Vendor will provide an invoice for each service rendered, specifying the services provided, the time and date of service, and the amount due.

4. AGREEMENT TERMS

– Start Date: The term of this agreement shall begin on [Start Date].

– End Date: This agreement shall terminate on [End Date], unless extended by mutual written consent of the Parties.

– Extension: Upon expiration, this Agreement may be extended or renewed upon mutual written agreement of both parties. The renewal terms, including costs and service details, will be negotiated at that time.

– Cancellation: Either party may terminate this agreement with a [number of days] days written notice to the other party. Any services provided prior to termination must be paid in full.

5. DUTIES AND RESPONSIBILITIES

– Vendor Responsibilities:
– Ensure that all vehicles are in good working condition, clean, and well-maintained.
– Comply with all applicable federal, state, and local laws regarding transportation and car rental services.
– Provide qualified drivers who possess the necessary licenses and are trained in safety procedures.
– Ensure timely and reliable services in accordance with the agreed schedules.
– Maintain appropriate insurance coverage for all vehicles and drivers, and provide proof of insurance to SayPro upon request.

– SayPro Responsibilities:
– Ensure that all payment obligations are met according to the agreed-upon schedule.
– Provide clear and timely instructions regarding the transportation requirements (e.g., destinations, pickup times, etc.).
– Notify the Vendor of any changes in requirements or service schedules in advance.
– Ensure that all passengers comply with the Vendor’s rules and guidelines regarding shuttle services and car rentals.

6. LIABILITY AND INSURANCE

– Liability: The Vendor shall be liable for any damage to property or injury to individuals caused by negligence or failure to provide the agreed-upon services. The Vendor shall indemnify and hold harmless SayPro from any such liabilities.

– Insurance: The Vendor must maintain appropriate liability insurance, including but not limited to:
– Vehicle insurance
– General liability insurance
– Worker’s compensation insurance

Proof of insurance must be provided to SayPro before the commencement of services.

7. CONFIDENTIALITY

Both Parties agree to maintain confidentiality regarding the terms of this agreement and any proprietary information exchanged during the term of this contract. This provision will survive the termination of this Agreement.

8. DISPUTE RESOLUTION

In the event of a dispute arising out of or relating to this Agreement, the Parties agree to attempt to resolve the dispute through good faith negotiations. If a resolution is not reached, the dispute will be submitted to mediation or binding arbitration in accordance with the rules of [Mediation/Arbitration Institution].

9. GOVERNING LAW

This Agreement will be governed by and construed in accordance with the laws of the state of [State] without regard to its conflict of laws principles.

10. AMENDMENTS

Any amendments or modifications to this Agreement must be made in writing and signed by both Parties.

11. SIGNATURES

IN WITNESS WHEREOF, the Parties have executed this Vendor Contract as of the [Date].

For SayPro:
Signature: __________________________
Name: __________________________
Title: __________________________
Date: __________________________

For Vendor Company:
Signature: __________________________
Name: __________________________
Title: __________________________
Date: __________________________

This contract template is designed to provide clarity in terms of expectations, responsibilities, and obligations for both SayPro and the Vendor in relation to the provision of shuttle and car rental services.