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SayPro Valentine’s Day Event Agenda
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VALENTINE’S DAY
SayPro Valentine’s Day Event Plan
Event Agenda:
- Event Name: SayPro Valentine’s Day Event
- Date: February 14, 2025
- Location: 6863 Peach Rd, Diepsloot Ext 10 Randburg 2189
Event Timeline & Agenda
| Time | Activity | Responsibility | Notes |
| 10:00 AM | Staff & Volunteer Check-in | Event Coordinator | Set up registration desk, ensure volunteers have name tags & schedules. |
| 10:30 AM | Venue Setup & Decoration | Volunteers, Decor Team | Decorate with Valentine’s Day theme (roses, hearts, etc.) |
| 11:30 AM | Speaker and Participant Arrival | Event Coordinator | Ensure all speakers and participants are ready and briefed. |
| 12:00 AM | Song & Prayer | By Board Members | Song and prayer |
| 11:15 AM | Welcoming our Guest & Participants | Speaker 1 | Short welcome speech. Overview of the event agenda and objectives. |
| 12:00 PM | Opening Speech | SayPro Chief Development Royalty | Welcome and Purpose: Greet attendees and highlight the event’s focus on celebrating love, connection, and meaningful relationships. |
| 1:30PM | Fun Valentine’s Game | Game | Secret Admier |
| 2:00 PM | Music | Staff & Volunteers | Romantics Song |
| 2:45 PM | Dancing | Junior Dance Evolution Funk | Dancing |
| 3:10 PM | Choir | Esibonaka Lisweni Reformed Gospel Choir | Choir |
| 3:30 PM | Modelling | Laysh Lays | Modelling |
| 3:45 PM | Awards | Mr Makano & Chief Development Royalty | For participants |
| 3:55 PM | Closing Speech | Mr Makano | Recap of the day, thanking speakers, volunteers, and participants |
| 4:00 PM | Song & Prayer | By Board Member | Song & Prayer |
Confirmation of Speakers and Participants
Confirmed Speakers:
- Speaker 1: [Full Name]
- Topic: Love in the Workplace
- Role: Keynote Speaker
- Time: 11:15 AM – 12:00 PM
- Speaker 2: [Full Name]
- Topic: Acts of Kindness in Professional Environments
- Role: Guest Speaker
- Time: 2:00 PM – 2:45 PM
- Panelists: [Full Name, Title]
- Topic: Creating Meaningful Connections
- Role: Panelists (3-4 participants)
- Time: 12:00 PM – 1:00 PM
Confirmation of Event Schedule & Timeline
- Event Start: 11:00 AM (Welcome Speech)
- Keynote Speech: 11:15 AM – 12:00 PM
- Panel Discussion: 12:00 PM – 1:00 PM
- Fun Valentine Game: 1:00 PM – 2:00 PM
- Second Speaker: 2:00 PM – 2:45 PM
- Interactive Activity: 2:45 PM – 3:30 PM
- Event End & Clean-up: 4:10 PM
Staffing & Volunteers
- Event Coordinator: Daniel Makano
- Responsibility: Oversee the entire event, ensure smooth flow, manage schedules.
- Decor Team: Staff + Volunteers
- Responsibility: Decorate venue with Valentine’s Day theme, ensure the space is inviting and festive.
- Registration Desk: [Volunteer ( Tshepo Ndlovu, Linah Ralepelle]
- Responsibility: Check-in participants, distribute name tags and materials.
- Technical Support: Andries Macuacua
- Responsibility: Set up microphones, speakers, projectors, and any other tech needs.
- Interactive Activity Team: Participants
- Responsibility: Guide participants through the team-building exercise.
- Clean-up Crew: Volunteer Team & Staff
- Responsibility: Ensure the venue is cleaned and everything is packed up after the event.
Materials Needed:
- For Event Setup:
- Valentine’s Day themed décor: flowers, hearts, banners, etc.
- Tables and chairs for panel discussion.
- Projector, screen, and microphones for speakers.
- Signage (Event schedule, directions, etc.).
- For Interactive Activity:
- Materials for team-building exercise (e.g., puzzles, ice-breaker cards).
- For Speakers:
- Presentation clickers, mics, laptops, etc.
Walk-Through Plan
- Date: February 13, 2025
- Time: 2:00 PM
- Participants: Event Coordinator, Technical Team, Decor Team
- Objective:
- Ensure that the venue is set up as planned.
- Test all AV equipment (microphones, projectors, sound system).
- Confirm layout and seating arrangement for speakers, panelists, and audience.
- Walk through timing of event, ensuring smooth transitions between each segment.
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