SayPro Upload approved grant details to the SayPro Economic Grants Tracker.

SayPro Economic Grants Tracker: Uploading Approved Grant Details

SayPro Monthly Economic Grants – March SCDR-2 Edition
Managed by: SayPro Development Strategic Partnerships Office
Under the Oversight of: SayPro Development Royalty

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Overview

The SayPro Economic Grants Tracker is a centralized digital platform designed to document, monitor, and manage the full lifecycle of grants awarded through the SayPro Monthly Economic Grants program. For the March SCDR-2 Edition, the accurate and timely upload of approved grant details ensures transparency, accountability, and effective tracking of project progress and impact.

This process is overseen by the SayPro Development Strategic Partnerships Office, working in coordination with the Finance, Legal, and Monitoring & Evaluation (M&E) units.

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1. Purpose of the Grants Tracker

The SayPro Economic Grants Tracker serves several key functions:

• Acts as the single source of truth for all approved grants.
• Enables real-time access to grant data by internal teams and authorized stakeholders.
• Supports monitoring and reporting by linking disbursement schedules, milestones, and performance indicators.
• Enhances transparency and audit-readiness through traceable records.

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2. Preparing Grant Details for Upload

Before uploading data, each approved grant is reviewed to ensure it meets the criteria for formal registration in the Tracker. The following details are verified and compiled:

• Grantee Information:
  • Full legal name of the grantee (individual/organization)
  • Contact details
  • Identification/registration number
• Project Information:
  • Project title and summary
  • Sector and geographic location
  • Start and end dates
• Grant Details:
  • Approved funding amount
  • Disbursement schedule
  • Payment milestones
  • Currency and banking details
• Administrative Records:
  • Grant Agreement/MOA reference number
  • Internal SayPro project code
  • Assigned Grant Officer
  • Legal and financial clearance status
• Monitoring Components:
  • Key performance indicators (KPIs)
  • Reporting deadlines
  • Evaluation timeline

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3. Upload Procedure

The upload process is performed by designated officers from the Strategic Partnerships Office using secure login credentials:

Steps:

1. Access the SayPro Economic Grants Tracker via the SayPro intranet portal or designated cloud-based system.
2. Select the correct funding cycle and grant round:
   • E.g., March SCDR-2 – Monthly Economic Grants 2025
3. Input all validated data into structured fields, ensuring:
   • No duplication of records.
   • Proper categorization (sector, region, grant type).
4. Attach relevant supporting documents:
   • Signed contracts
   • Budget summaries
   • Screening and scoring sheets (if applicable)
5. Submit data for final verification.

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4. Verification and Quality Control

• After upload, the entry is reviewed by a second officer for accuracy and completeness.
• The system automatically flags missing or inconsistent data.
• A weekly audit trail is generated and reviewed by the Grants Coordinator to ensure quality control.

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5. Access and Permissions

• Internal access is role-based:
  • View-only access for M&E, Communications, and Executive Office.
  • Edit rights for Strategic Partnerships and Grants Management Teams.
  • Export/report permissions for Finance and Legal departments.

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6. Integration with Other Systems

The Tracker is integrated with:

• SayPro Disbursement Log (Finance Department)
• Project Performance Dashboard (M&E Office)
• Public Impact Reports (Communications and Public Relations Team)

This ensures smooth cross-functional reporting and real-time decision-making.

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7. Updates and Maintenance

• Updates (e.g., milestone completion, amendment to project scope) are made on an ongoing basis.
• Monthly reconciliation is done with disbursement records and project reports.
• Archived data is securely stored for up to 5 years for audit purposes.

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Conclusion

Uploading approved grant details to the SayPro Economic Grants Tracker for the March SCDR-2 Edition is a critical step in operationalizing SayPro’s commitment to efficient grant delivery, transparency, and impact-driven development. This structured and collaborative process, coordinated by the SayPro Development Strategic Partnerships Office under the leadership of the SayPro Development Royalty, ensures that all grant awards are properly documented and systematically monitored.