SayPro Trainer Coordination: Collaborate with experts in nature crafting to ensure that the activities are well planned and educational.

SayPro Trainer Coordination Plan

Objective

To collaborate with skilled and experienced trainers, particularly in nature crafting and youth development, to ensure that all activities are educational, developmentally appropriate, environmentally conscious, and aligned with the goals of the SayPro Development framework.

1. Trainer Recruitment & Selection

A. Trainer Criteria

Trainers selected should meet the following criteria:

Demonstrated expertise in nature-based crafts or environmental arts
Background in youth education, child development, or environmental science
Ability to facilitate hands-on workshops and engage diverse learner types
Understanding of sustainability principles and environmental ethics
Clear criminal background checks (for working with youth)

B. Sources of Trainers

Local artists working with natural/recycled materials
Environmental educators from NGOs or eco-centers
Art therapists with a nature-crafting focus
Community crafters and indigenous knowledge holders

2. Orientation and Onboarding

A. Trainer Briefing Sessions

Conduct a virtual or in-person orientation two weeks before camp.
Topics covered:

Camp objectives and SayPro Development goals
Participant age groups and needs
Daily schedule and session timing
Code of conduct and safety protocols
Required materials and craft station logistics

B. Materials and Session Planning

Each trainer submits a Session Outline Template including:

Workshop title
Learning objectives
Activity steps
List of materials
Expected outcomes (what participants will take away)
Risk assessment (e.g., sharp tools, allergies)

3. Collaborative Session Design

A. Co-Planning Meetings

Schedule at least one co-creation meeting with each trainer and the camp program coordinator.
Focus on:

Linking craft activities to SayPro development outcomes (e.g., teamwork, innovation, sustainability awareness)
Sequencing craft activities in progression (from simple to complex)
Integrating storytelling, environmental education, or leadership elements

B. Educational Value Alignment

Ensure every activity includes:

A brief educational talk or nature insight (e.g., about the trees used, eco-footprints)
A reflection component: how crafting connects to personal or environmental development

C. Flexibility and Adaptability

Trainers must be prepared with activity variations for:

Different age groups
Weather changes (indoor vs. outdoor adaptations)
Limited materials or higher participant turnout

4. On-Site Coordination During Camp

A. Daily Check-ins

Every morning: Brief 10-minute check-in with all trainers

Review schedule
Confirm material readiness
Address any issues from previous day

B. Trainer Support

Assign a SayPro volunteer or staff assistant to each trainer to:

Help with setup and cleanup
Manage materials distribution
Support youth engagement during hands-on portions

C. Observation & Feedback

Program Coordinator rotates through sessions to:

Observe facilitation style
Capture photos and outcomes
Offer real-time support or adjustment suggestions

5. Trainer Documentation & Resources

A. Trainer Kits Provided

Printed and digital copies of:

Daily schedules
Site map and emergency protocols
Participant background info (age groups, group names)
Session planning templates
Feedback forms

B. Digital Resource Drive

Shared folder with:

Nature craft inspiration (photos, tutorials)
SayPro Development Framework (SCDR.4.6.4 goals)
Participant reflection tools
Consent forms and safety guidelines

6. Post-Camp Evaluation and Engagement

A. Trainer Feedback Collection

Conduct structured feedback sessions after the camp:

What worked well?
What could be improved?
Ideas for future themes or crafts?

B. Recognition & Reporting

Provide:

Letters of appreciation or certificates
Inclusion in SayPro public reports or newsletters
Invitation to future SayPro events or partner programs

7. Sample Trainer Collaboration Timeline

| Week | Action Item |
| – | |
| -4 | Identify and shortlist trainers |
| -3 | Contact and confirm trainer availability |
| -2 | Share briefing pack; begin session planning |
| -1 | Orientation session and material confirmation |
| 0 | Camp week: onsite coordination & support |
| +1 | Feedback gathering and thank-you process |

By implementing this structured trainer coordination plan, SayPro ensures a high-quality, learner-centered experience that connects creativity, sustainability, and personal growth—all delivered by passionate, well-prepared facilitators.

Would you like templates for trainer session outlines or trainer briefing documents as part of this plan?