SayPro Terms & Conditions Agreement: A document outlining the rules and guidelines for participation, including eligibility, age requirements, and performance standards.

SayPro Terms & Conditions Agreement

The SayPro Terms & Conditions Agreement outlines the official rules and guidelines for participation in the SayPro Development Quarterly Pre-School Singing Competition (Event Code: SCDR-3-31), scheduled for 01 January. By completing the registration process and submitting the required forms, all participants and their parents or legal guardian agree to the terms and conditions set forth in this document.

This agreement ensures that all participants are aware of the competition’s expectations, eligibility criteria, and rules, promoting a fair and enjoyable experience for every child involved.

1. Eligibility Requirements

To ensure the competition is fair and suitable for all participants, the following eligibility criteria must be met:

Age Group:
The competition is open to pre-school-aged children (ages 3 to 5 years old). Participants must be within this age range on the day of the competition.

Residency:
Participants must be residents of \[Insert Region or Country] to be eligible. However, special provisions may be made for international participants upon prior approval from the SayPro Development Office.

Parental/Guardian Consent:
All participants must be accompanied by a parent or legal guardian for registration, practice, and the actual performance. The parent or guardian must complete all required documentation, including the registration form, performance video (if applicable), and the consent form.

No Previous Professional Experience:
This competition is designed for young, non-professional singers. Children who have extensive experience in professional performances (e.g., as a contracted singer or actor in paid performances) may not be eligible to participate.

2. Registration Process

Submission Deadline:
All registration forms must be submitted by \[Insert Date]. Late submissions will not be accepted.

Required Documents:
Participants must complete and submit the following documents:

Registration Form (including child’s personal information, song selection, and performance details)
Consent Form (granting permission for the use of photos/videos)
Performance Video (if submitting online or unable to attend in person)

Registration Fees:
A non-refundable registration fee of \[Insert Amount] may be required at the time of registration to cover administrative costs. Payment details will be provided at the time of registration.

3. Performance Standards

Participants are expected to adhere to the following performance guidelines:

Song Selection:

Participants must choose a song appropriate for preschool-aged children. The song should be simple, educational, fun, and relevant to the child’s interests or cultural background.
The song must be performed in its entirety. If a song is too long, participants may be asked to perform only a section of it (usually 1-3 minutes in length).

Accompaniment:

A cappella performances (singing without music) are permitted, but if the child prefers to sing with accompaniment, parents may provide recorded backing tracks or an instrumental version of the song.
No live musical instruments or accompaniment will be provided by SayPro staff during the competition.

Performance Style:

The child is encouraged to express themselves creatively through their performance. This can include gestures, simple movements, or dancing.
Props and costumes are optional but must be safe, non-distracting, and appropriate for the child’s age.

Stage Etiquette:

The child must be accompanied by a parent or guardian to the stage area and remain within the event’s designated space throughout the performance.
Participants should be ready to perform at the scheduled time. Delays or no-shows may result in disqualification.

4. Judging Criteria

The competition’s judging panel will assess each performance based on the following criteria:

Vocal Clarity and Expression:

How clear and understandable is the child’s voice? Does the child express emotion and energy through their singing?

Creativity and Engagement:

Does the child show creativity in their performance? Do they engage the audience and bring personal flair to the song?

Overall Performance:

How well does the child stay on tune, maintain rhythm, and deliver the song from start to finish?

Adherence to Guidelines:

Does the performance follow the event’s rules and guidelines, including song length, appropriate content, and performance style?

5. Media and Promotional Use

By participating in the competition, parents/guardians agree to the following:

Consent for Media Use:

SayPro reserves the right to use photos, videos, and recordings of the child’s performance for promotional purposes, including but not limited to social media, websites, advertisements, and educational resources.
Parents must complete the SayPro Consent Form to grant permission for this media use. Without this consent, the child will not be eligible for participation in the competition.

Recording of Performances:

Performances may be recorded for archival purposes or future events. These recordings will be used exclusively for non-commercial purposes unless otherwise agreed upon.

6. Safety and Conduct

The safety and well-being of all participants is a top priority. By participating, parents/guardians agree to:

Child Supervision:

The child must be supervised by a parent or guardian at all times before, during, and after the performance. Participants cannot be left unattended.

Behavior Expectations:

All participants and their families are expected to display respectful behavior toward the judges, volunteers, and other participants. Unruly conduct may result in disqualification from the event.

Health and Safety:

Any child who is feeling unwell or is unable to perform for health reasons should notify SayPro organizers immediately. In such cases, participants may be allowed to withdraw or reschedule.

7. Disqualification and Refunds

Disqualification:
Participants may be disqualified from the competition for failing to adhere to the competition guidelines, engaging in inappropriate behavior, or providing false or misleading information in their registration materials.

Refunds:
The registration fee is non-refundable, except in the case of event cancellation or unforeseen circumstances that prevent the competition from taking place.

8. Liability Waiver

Limitation of Liability:
By agreeing to the terms and conditions, parents/guardians release SayPro, its employees, volunteers, and partners from any liability arising from participation in the competition, including but not limited to injuries, accidents, or lost personal property during the event.

9. Changes to Terms & Conditions

SayPro reserves the right to modify the Terms & Conditions of the competition at any time, with notice provided to registered participants. Parents/guardians will be informed of any significant changes that affect the event or participation guidelines.

10. Agreement Confirmation

By signing the SayPro Terms & Conditions Agreement, the parent or guardian confirms that they have read, understood, and agree to abide by the terms and rules outlined in this document. They also affirm that all information provided in the registration process is accurate and complete.

Signature of Parent/Guardian: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Printed Name of Parent/Guardian: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_