SayPro Templates to Use Registration Form Template: A document for participants to submit their personal details and performance information

SayPro Registration Form Template

The Registration Form is a key document for participants to submit their personal details, performance information, and any additional requirements for the competition. A well-organized and easy-to-understand form ensures a smooth registration process for both participants and organizers. Below is a detailed template for the SayPro Registration Form:

SayPro Registration Form Template

Section 1: Participant’s Personal Information

This section collects the participant’s basic contact details.

1. Full Name:
(Please provide your full legal name)
Example: John Doe

2. Date of Birth:
(MM/DD/YYYY)
Example: 03/15/1995

3. Email Address:
(Please provide a valid email address for event communication)
Example: [johndoe@email.com](mailto:johndoe@email.com)

4. Phone Number:
(Optional, for urgent communication)
Example: +1 (555) 123-4567

5. Gender:
(Optional)
Example: Male, Female, Non-binary, Prefer not to say

6. Nationality/Country of Residence:
(Please select the country where you currently reside)
Example: United States

7. Preferred Pronouns:
(Optional, to ensure respectful communication)
Example: He/Him, She/Her, They/Them

Section 2: Performance Details

This section collects the specifics about the participant’s performance or entry, including category, format, and technical requirements.

8. Category of Performance:
(Please select the category of your submission)

Visual Art (Painting, Sculpture, Photography)
Dance
Music (Vocal, Instrumental)
Performance Art (Theater, Spoken Word)
Written Work (Poetry, Essay, Short Story)
Multimedia (Video, Film, Animation)
Other (Please specify)

9. Title of Your Performance:
(Provide the name or title of your performance or work)
Example: “Rhythms of Culture”

10. Performance Description:
(Please describe your performance in 150-300 words. Include key themes, cultural elements, and artistic influences.)
Example: This performance highlights the influence of African drumming in modern music. It blends traditional rhythms with contemporary beats to celebrate cultural diversity.

11. Cultural Influences/Background:
(Please briefly describe the cultural background or traditions that inspire your performance. This helps the judges understand the cultural context of your work.)
Example: This piece is inspired by my West African heritage, particularly the rhythm patterns taught to me by my grandfather.

12. Performance Format:
(Please select how you will submit your performance)

Live Performance (If you are performing in person)
Recorded Submission (If you are submitting a pre-recorded video or audio)
Written Submission (For essays, poems, or other written works)

13. Technical Requirements:
(Please specify any technical requirements or equipment needed for your performance. Include things like microphones, speakers, instruments, projectors, etc.)
Example: Requires two microphones, one for vocals and one for percussion. Will need a projector for background visuals.

14. Performance Duration:
(Please indicate how long your performance will be, ensuring it fits within the time limit of the competition)
Example: 4 minutes

Section 3: Media and Submission Details

This section allows participants to upload their materials and indicate preferences for the use of their work in promotional materials.

15. Submit Your Performance (For Recorded Submissions):
(Please upload your pre-recorded performance file in the required format. Accepted file types: MP4, MOV, MP3, etc.)

Upload your file here \[Upload Button]
Note: Ensure your file size does not exceed \[specified size limit] and follows the format guidelines.

16. Submit Your Written Work (For Written Submissions):
(Please upload your written work as a text document or PDF. Accepted file types: DOCX, PDF.)

Upload your file here \[Upload Button]
Note: Ensure your written work is under \[word limit] and follows the format guidelines.

17. Release for Media Use:
(Please confirm your consent to the use of your performance/media in SayPro’s promotional materials.)

[ ] I consent to the use of my performance/media in SayPro’s promotional materials, including social media, website, and press releases.
[ ] I do not consent to the use of my performance/media in any promotional materials.

Section 4: Additional Information

This section provides space for any additional requests, accessibility needs, or other relevant information.

18. Accessibility Requirements:
(Please specify any special accommodations you may require for participation, such as wheelchair access, sign language interpretation, etc.)
Example: Requires sign language interpreter for performance

19. Previous Experience (Optional):
(Provide a brief overview of your previous experience related to your performance category. This can include past competitions, exhibitions, or performances.)
Example: I have participated in several community theater productions and have been a part of an African dance troupe for 5 years.

20. How Did You Hear About SayPro’s Competition?
(Select all that apply)

Email Newsletter
Social Media (Instagram, Facebook, Twitter, etc.)
Word of Mouth
SayPro Website
Other (Please specify)

Section 5: Terms and Conditions Agreement

This section outlines the terms of participation and provides a final confirmation that the participant agrees to the competition rules.

21. Terms and Conditions:
(Please read and agree to the following terms and conditions of the competition)

By submitting this registration form, I agree to adhere to SayPro’s competition rules and regulations.

I confirm that the work I am submitting is my original creation, and I have full rights to use and share it.

I understand that SayPro may use my performance/media for promotional purposes, as outlined above.

I agree to respect the cultural guidelines and values of the competition.

I agree to the competition deadlines and will submit my performance by the required date.

[ ] I agree to the terms and conditions.

Section 6: Final Confirmation

22. Submit Registration:
(After completing the registration form, click below to submit your application.)

\[Submit Button]

Thank you for registering for SayPro’s competition! We look forward to seeing your creative contributions.

Additional Notes:

The form should be mobile-friendly and easy to navigate, with the ability for participants to save their progress and return to the form if necessary.
The submit button should be clearly visible, and upon submission, participants should receive an automated confirmation email with a summary of their registration details, a unique registration ID, and the event timeline.
Participants should be able to edit their submission until the official deadline. Provide instructions for how they can make updates if necessary.

By using this comprehensive registration form template, SayPro can ensure a smooth, organized, and user-friendly registration process that will help make the competition a success.