SayPro Templates to Use Event Registration Form: Collect participant details, preferences (online or in-person), and payment (if applicable).

SayPro Templates to Use – Event Registration Form

🧾Purpose of the Template

TheSayPro Event Registration Form is used to:

Collect personal and contact information of participants.
Determine attendance format (in-person or online).
Capture important preferences (crafting experience level, allergies, etc.).
Facilitate secure and organized tracking of attendance and payments (if applicable).

📋Structure and Sections of the Registration Form

🔹1. Participant Information

“`plaintext
Full Name: _______________________________________
Preferred Name/Nickname (Optional): _______________
Age: ____________ Gender: ☐ Male ☐ Female ☐ Other ☐ Prefer not to say
School / Organization (if applicable): _________________________
“`

🔹2. Contact Information

“`plaintext
Parent/Guardian Name (if under 18): __________________________
Phone Number: __________________________
Email Address: __________________________
Emergency Contact Name: __________________________
Emergency Contact Phone Number: __________________
“`

🔹3. Participation Preference

“`plaintext
How will you attend the SayPro 5-Day Nature Crafts Camp?

☐ In-Person at [Venue Name]
☐ Online via SayPro’s Digital Platform
☐ Hybrid (a mix of both days)
“`

🔹4. Crafting Background

“`plaintext
Have you participated in a SayPro camp before?
☐ Yes ☐ No

How familiar are you with arts and crafts?
☐ Beginner ☐ Intermediate ☐ Advanced

Do you have any specific interests (e.g., painting, recycling crafts, weaving)?
_____________________________________________________
“`

🔹5. Health and Accessibility

“`plaintext
Do you have any allergies, dietary restrictions, or health conditions we should know about?

☐ No ☐ Yes → Please describe: ____________________________

Do you require any special accommodations or assistance?
☐ No ☐ Yes → Please specify: ____________________________
“`

🔹6. Consent and Permissions

“`plaintext
☐ I give permission for SayPro to take photos/videos during the event for use in promotional materials, reports, and social media.

☐ I agree to the safety and conduct guidelines set by SayPro.

Signature of Participant: _________________________ Date: __________

(If under 18) Signature of Parent/Guardian: _________________________
“`

🔹7. Payment (If Applicable)

“`plaintext
Participation Fee: R_________ (if applicable)

☐ I have paid via EFT / Online Payment
☐ I request a scholarship/subsidy (limited slots available)
☐ Payment receipt attached

Banking Reference: ______________________________
“`

🔹8. Additional Comments or Questions

“`plaintext
___________________________________________________________
___________________________________________________________
“`

🗂️Submission Format Options

Paper Form: Distributed at schools, community centers, or during outreach events.
Digital Form: Created using platforms such as:

Google Forms
Jotform
Typeform
Include option toupload proof of payment and digitally sign if online.

✅Administrative Use Section (Optional)

“`plaintext
[FOR OFFICE USE ONLY]
Date Received: ___________
Form Checked By: ___________
Payment Confirmed: ☐ Yes ☐ No
Participant ID Code: ___________
Notes: ___________________________________________________
“`

📦Benefits of Using the SayPro Registration Form

Ensuresinclusive planning by accounting for participant needs and preferences.
Streamlines logistics such as materials prep, dietary planning, and trainer assignments.
Promotesdata integrity for post-camp reporting and impact assessment.
Helps maintainlegal and ethical standards through consent collection.

Would you like me to:

Format this into a downloadableWord or PDF template?
Create a matchingGoogle Forms version you can copy and edit?
Provide versions forvolunteers ortrainers as well?

Let me know and I’ll prepare those next!