SayPro Tasks to Be Completed During the Period

Outreach and Initial Contact with Schools: Reach out to 60-70 potential schools for partnership, with initial contact completed by January 10

Outreach and Initial Contact with Schools:

Objective: Establish initial contact with 60-70 potential schools to explore partnership opportunities for SayPro.

Timeline: January 1–January 10 (Initial contact to be completed by January 10)

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1. Identifying Potential Schools (January 1 – January 3)

• Task: Research and create a list of 60-70 schools that align with SayPro’s mission and values.
  • Action items:
    • Review school directories, websites, and educational networks for potential partners.
    • Prioritize schools that have a history of community outreach, education technology adoption, or special programs that align with SayPro.
    • Ensure a mix of public and private institutions, charter schools, and districts from various regions (if applicable).
    • Verify that the contact information (email, phone numbers) for school administrators or decision-makers is accurate.

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2. Outreach Materials Preparation (January 4 – January 5)

• Task: Prepare outreach materials tailored to the schools’ interests and needs.
  • Action items:
    • Email Template: Draft a personalized and engaging outreach email introducing SayPro and its potential benefits for the school. Highlight key points like the value proposition, how the partnership can benefit the school’s objectives, and a clear call to action (e.g., scheduling a call or meeting).
    • Phone Script: Prepare a concise and persuasive phone script for reaching out to schools directly (if applicable). Ensure the script outlines the main points and focuses on how SayPro can meet the school’s goals.
    • Follow-Up Strategy: Create a follow-up strategy for non-responding schools. This may include a second email or a phone call after a few days.

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3. Initial Contact with Schools (January 6 – January 10)

• Task: Begin contacting schools via email, phone calls, or a combination of both to initiate the partnership discussion.
  • Action items:
    • Email Outreach: Send the prepared email to the identified schools. Ensure personalization of the email for each school and mention any specific interests or previous interactions if relevant.
    • Phone Outreach: Make follow-up calls to schools after email outreach to ensure the message is received and gauge interest.
    • Record Responses: Keep detailed records of responses for each school, including:
      • The date and method of outreach (email, phone call).
      • Positive, neutral, or negative response.
      • Next steps (e.g., scheduling a meeting, providing more information, or not interested).

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4. Monitoring and Adjusting Outreach (Ongoing)

• Task: Monitor the progress of outreach and adjust as needed to meet the target.
  • Action items:
    • Track the number of schools contacted and the response rate.
    • If necessary, adjust messaging based on feedback or response rates.
    • Ensure that outreach goals are met by the target date (January 10) for initial contact.
    • Provide updates to the team regularly to ensure everyone is aligned.

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5. Finalizing Initial Contact (By January 10)

Compile a list of schools that have expressed interest and schedule follow-up actions.

Task: Complete all initial outreach by January 10, ensuring all 60-70 schools are contacted.

Action items:

Final review of contact records to ensure that no school is overlooked.

Send a final round of reminder emails or follow-up calls for any schools that have not yet responded.