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SayPro Supply Inventory Template Listing items, quantities, expiry dates, and sources
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Certainly! Below is a professional SayPro Supply Inventory Template, designed for tracking and managing supplies in line with SayPro Monthly Resource Distribution campaigns. This template includes essential fields: item description, quantity, expiry dates, and supply source information, and aligns with SayPro Community Development Office standards.
SayPro Supply Inventory Template
Program Reference: SayPro Monthly [Month] SCDR-[Number]
Campaign Name: SayPro Monthly Resource Distribution
Managed By: SayPro Community Development Office
Initiative Under: SayPro Development Royalty
1. Inventory Summary Table
| Item Name | Item Description | Unit Type | Total Quantity | Available Quantity | Expiry Date (if applicable) | Source / Supplier | Batch Number | Storage Location | Remarks |
|---|---|---|---|---|---|---|---|---|---|
| Rice (10kg) | White long-grain rice | Bag | 1,000 | 750 | N/A | AgriFood Distributors Ltd | SCDR-MAY23-01 | Warehouse A – Dry Foods | Good condition |
| Sanitary Pads | 10-pack, biodegradable | Pack | 1,200 | 1,050 | 2026-03-15 | Health4Her NGO | SCDR-MAY23-02 | Warehouse C – Hygiene | Repacked in sealed kits |
| Canned Beans | 400g cans, high protein | Can | 800 | 800 | 2026-09-10 | SayPro Bulk Reserve | SCDR-MAY23-03 | Warehouse A – Dry Foods | Requires careful stacking |
| Medical Aid Kits | Basic first-aid with bandages | Kit | 300 | 270 | 2027-01-01 | MedSure Solutions | SCDR-MAY23-04 | Warehouse B – Medical | Stock rotated monthly |
| Water Purifier Tabs | 100-tab bottles | Bottle | 500 | 480 | 2025-11-20 | AquaSafe South Africa | SCDR-MAY23-05 | Warehouse D – Chemicals | Store in cool area |
| Blankets | Fleece, single size | Piece | 600 | 580 | N/A | WinterWarm Foundation | SCDR-MAY23-06 | Warehouse E – Relief Items | Wrapped in plastic |
2. Inventory Management Notes
- Batch Number: Use consistent SayPro batch codes (e.g., SCDR-MAY23-XX) to align items with distribution phases.
- Expiry Dates: Mandatory for food, hygiene, and medical items. Blank entries indicate non-perishable goods.
- Storage Location: Track where each item is stored to streamline packaging and dispatch.
- Remarks: Include any relevant notes such as handling requirements, donor restrictions, or known defects.
3. Status Codes (Optional)
| Code | Meaning |
|---|---|
| OK | Item is in good stock and ready for dispatch |
| LOW | Item stock is below 25% threshold |
| EXP | Item approaching expiry (within 90 days) |
| HOLD | Do not dispatch – check with supervisor |
4. Prepared By
| Name | Role | Signature | Date |
|---|---|---|---|
| Inventory Officer | [DD/MM/YYYY] |
Would you like this exported to Excel format for tracking or shared as a Google Sheet template to use collaboratively with your team?
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