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SayPro Staff Performance Tracking Template
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SayPro Staff Performance Tracking Template
Program: SayPro Diepsloot Youth Project
Report Month: [Insert Month and Year]
Prepared By: [Insert Name]
Date of Submission: [Insert Date]
1. Staff Member Overview
| Staff Name | Role/Position | Start Date | Supervisor | Work Schedule | Performance Review Period |
|---|---|---|---|---|---|
| [Insert Name] | [Insert Role] | [Insert Date] | [Insert Name] | [Insert Schedule] | [Insert Period] |
2. Key Tasks and Responsibilities
| Task/Project Name | Description | Assigned Date | Deadline | Status | Completion Date | Notes/Comments |
|---|---|---|---|---|---|---|
| Example Task 1 | Description of the task or project, including objectives | [Insert Date] | [Insert Deadline] | [Insert Status] | [Insert Completion Date] | [Insert Notes/Comments, e.g., challenges or successes] |
| Example Task 2 | Description of the task or project, including objectives | [Insert Date] | [Insert Deadline] | [Insert Status] | [Insert Completion Date] | [Insert Notes/Comments, e.g., challenges or successes] |
3. Performance Metrics
For each task, assess the staff member’s performance based on the following criteria:
| Performance Metric | Rating (1-5) | Comments |
|---|---|---|
| Task Completion | [Insert Rating] | Was the task completed on time and to standard? |
| Quality of Work | [Insert Rating] | Did the staff member produce high-quality work? |
| Engagement and Participation | [Insert Rating] | Did the staff member actively participate and engage with the team? |
| Problem-Solving and Initiative | [Insert Rating] | Did the staff member take initiative and solve problems effectively? |
| Communication | [Insert Rating] | How effective was the staff member’s communication with youth and colleagues? |
| Leadership | [Insert Rating] | If applicable, did the staff member demonstrate leadership qualities? |
4. Staff Strengths
- What went well: Highlight areas where the staff member excelled during the review period.
- Positive Feedback from Participants/Peers: Include any positive feedback from youth, colleagues, or community members.
- Key Achievements: Any noteworthy successes such as overcoming challenges, achieving significant milestones, or contributing to team goals.
5. Areas for Improvement
- What needs attention: Identify any areas where the staff member could improve or develop further.
- Feedback from Supervisor: Provide constructive feedback for growth and professional development.
- Training/Development Needs: Highlight any specific skills or knowledge the staff member should work on, such as youth engagement techniques, conflict resolution, or program management.
6. Goals and Objectives for Next Period
| Goal | Description | Action Plan | Target Completion Date |
|---|---|---|---|
| Example Goal 1 | Clear goal for the staff member to achieve (e.g., lead 3 workshops, engage with 10 new youth participants) | List the specific steps or actions the staff member will take to achieve this goal | [Insert Date] |
| Example Goal 2 | Another clear goal for the staff member to achieve | List the specific steps or actions the staff member will take to achieve this goal | [Insert Date] |
7. Overall Performance Rating
| Rating (1-5) |
|---|
| [Insert Rating] |
Supervisor’s Comments
- General Feedback: Summarize the staff member’s overall performance, contributions to the program, and areas to focus on going forward.
- Conclusion and Recommendations: Offer suggestions for further development, opportunities for growth, or changes that could enhance their impact.
8. Signature and Approval
- Staff Member Signature: ____________________________
- Date: ____________________________
- Supervisor Signature: ____________________________
- Date: ____________________________
This SayPro Staff Performance Tracking Template provides a structured way to track staff tasks, performance, and development. It allows for continuous evaluation, ensuring that staff members are supported and motivated to improve and reach their potential within the Diepsloot Youth Project.
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