SayPro SayPro requires the following documents for entry: Slide Deck, Presentation or Poster (optional but encouraged)

Certainly! Here’s the fully updated and comprehensive version of the SayPro Entry Criteria for the upcoming SayPro Diepsloot Youth Project Annual General Meeting (AGM), now including the optional submission of a Slide Deck, Presentation, or Poster.

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Location]

The SayPro Diepsloot Youth Project AGM is a significant gathering of members, youth leaders, partners, and stakeholders aimed at reflecting on achievements, sharing innovations, and setting future goals. To ensure effective participation, security, and meaningful engagement, SayPro requires the following documents and conditions for entry:

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✅ 1. Eligible Participants

Attendance is open to the following verified groups:

• Registered SayPro Members
• SayPro Board Representatives
• SayPro Staff
• SayPro Strategic Partners and Stakeholders
• Invited External Guests
• Approved Presenters or Panel Participants (Individuals or Groups – up to 3 people per group)

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🗂 2. Required Documents for Entry

All participants must submit the following documents prior to the AGM in order to be granted access:

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📌 A. SayPro AGM Entry & Proposal Form (Completed Online)

• Mandatory for all attendees, whether general participants, speakers, or guests.
• Must be submitted via the official online SayPro portal.
• Includes contact details, participant role, and session preferences.

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📌 B. Valid ID or Passport Copy (PDF or JPG)

• A scanned copy of a valid South African ID, passport, or national identity document is required for verification.
• This is compulsory for entry and on-site identification purposes.

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📌 C. Brief Report or Presentation Outline (Max 2 Pages – For Presenters/Panelists Only)

• Mandatory for those applying to present or speak during a panel.
• Must outline:
  • Topic summary
  • Relevance to SayPro’s objectives
  • Intended outcomes or contribution to the discussion
• This document is reviewed and must be approved in advance.

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📌 D. Organization or Stakeholder Affiliation Letter (If Applicable)

• Required for those representing a company, institution, government department, or partner organisation.
• Must be on official letterhead and confirm:
  • The representative’s affiliation
  • Authorisation to attend on behalf of the organisation

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📌 E. Slide Deck, Presentation or Poster (Optional but Encouraged)

• Participants presenting or showcasing their work are encouraged to submit visual content such as:
  • A slide deck (PowerPoint or PDF)
  • Printed or digital poster
  • Visual summaries of their report or project
• Submitting this content:
  • Enhances audience understanding
  • Improves visibility of your contribution
  • May be included in SayPro’s post-event reports or promotional platforms
• File formats accepted: PDF, PPT, PNG, JPG
• Submission Deadline: [Insert Deadline Date]

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🔐 3. Entry and On-Site Access

• All documents must be submitted in advance and reviewed by the SayPro AGM Organising Team.
• Entry at the venue requires:
  • Pre-registration approval
  • Original ID/passport matching the submitted copy
  • Presence on the approved attendance list
• Walk-ins will not be permitted.

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👔 4. Event Guidelines

• Dress Code: Smart casual or SayPro-branded attire
• Arrival Time: 30–45 minutes before the official start time
• Health & Safety: Compliance with any health protocols in place will be strictly observed

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📬 Where to Submit Documents

All documents must be submitted through the official registration platform or via email:
📧 [Insert SayPro Email]
🌐 [Insert Submission Link or Portal]
📞 [Insert Contact Number]

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Let’s present. Let’s connect. Let’s create impact — together.

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Would you like this version formatted as a downloadable participant guide, email invitation, or flyer?