SayPro SayPro requires the following documents for entry: SayPro Organization or Stakeholder Affiliation Letter (if applicable)

Certainly! Here’s the fully updated and detailed SayPro Entry Criteria for the SayPro Diepsloot Youth Project Annual General Meeting (AGM), now including the requirement for a SayPro Organization or Stakeholder Affiliation Letter (if applicable):

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Location]

The SayPro Diepsloot Youth Project Annual General Meeting (AGM) serves as a platform for strategic engagement, youth development reflection, and inclusive participation. To maintain a secure, well-coordinated and meaningful event, SayPro has implemented the following entry requirements and documentation guidelines.

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✅ 1. Eligible Participants

Entry is open strictly to the following groups:

• Registered SayPro Members
• SayPro Board Representatives
• SayPro Staff
• SayPro Strategic Partners and Stakeholders
• Invited External Guests
• Approved Presenters and Panel Participants (Individuals or Groups – Max 3 per group)

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🗂 2. Required Documents for Entry

To be granted access to the AGM, each participant is required to submit the following documentation prior to the event:

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📌 A. SayPro AGM Entry & Proposal Form (Completed Online)

• Mandatory for all participants, including attendees, speakers, and partners.
• Must be completed via SayPro’s official registration platform.
• Gathers essential participant details, role, preferences, and logistics.
• Submission Deadline: [Insert Deadline Date]

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📌 B. Valid ID or Passport Copy (PDF or JPG)

• All participants must submit a clear copy of a valid identification document.
• This includes a South African ID, passport, or national ID from your country.
• Required for identity verification and security access control.

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📌 C. Brief Report or Presentation Outline (Max 2 Pages – For Presenters/Panelists Only)

• Required from all individuals or groups applying to present or join a panel.
• Outline must include:
  • Presentation topic
  • Relevance to the AGM’s theme and SayPro’s mission
  • Expected outcome or call to action
• Subject to review and approval by the AGM Content Committee.

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📌 D. Organization or Stakeholder Affiliation Letter (If Applicable)

• Required for participants attending on behalf of an organisation, institution, or stakeholder group.
• The letter must:
  • Be written on official letterhead
  • Confirm your affiliation and representation
  • Include contact details of the authorising authority
• This helps SayPro verify attendance eligibility and enhance stakeholder accountability.

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🔐 3. Entry and Security Protocol

• All documentation must be submitted and approved before the event.
• All attendees must present their original ID/passport at the venue.
• No walk-ins or late registrations will be accepted.
• SayPro security and registration teams will enforce entry control strictly.

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👔 4. Additional Guidelines

• Dress Code: Smart casual or SayPro-branded clothing
• Arrival Time: Arrive at least 30–45 minutes early for registration and seating
• Health & Safety: SayPro will observe any relevant public health regulations

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📬 Submissions and Contact Information

Please submit all documents through the official platform or via email:
📧 [Insert SayPro Email]
🌐 [Insert Submission Portal Link]
📞 Contact us at: [Insert SayPro Phone Number]

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Your voice matters. Your participation shapes the future. Let’s build impact — together.

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Would you like a final version of this prepared for official use as a registration info sheet or downloadable participant guide?