SayPro SayPro entry criteria include: SayPro asks participants to submit a brief report or presentation outline (max 2 pages) for approval before the event

Absolutely! Here’s the fully detailed and refined version of the SayPro Entry Criteria for the upcoming SayPro Diepsloot Youth Project Annual General Meeting (AGM), now including the requirement to submit a brief report or presentation outline:

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Location]

The SayPro Diepsloot Youth Project Annual General Meeting (AGM) is an important platform for strategic reflection, stakeholder engagement, and youth empowerment. To ensure an organized, purposeful, and impactful event, SayPro has established the following entry criteria for all attendees and participants:

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✅ 1. Registered SayPro Members

• Attendance is open to fully registered SayPro members who are in good standing.
• Prior RSVP is required and must be submitted through the designated registration channel.

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✅ 2. SayPro Board Representatives

• All board members are invited to attend and participate in accordance with their governance roles.
• Confirmation of attendance is required for planning purposes.

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✅ 3. SayPro Staff

• Includes project managers, coordinators, and supporting personnel assigned to the Diepsloot Youth Project and AGM.
• Staff participation will be coordinated internally and based on assigned responsibilities.

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✅ 4. Strategic Partners and Stakeholders

• This includes government officials, NGOs, donors, private sector representatives, academic institutions, and other collaborators.
• Attendance is strictly by official invitation and prior registration.

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✅ 5. Invited External Guests

• A limited number of local leaders, youth activists, alumni, and other community members may attend upon invitation.
• Invitations will be managed by SayPro’s organizing committee.

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✅ 6. Presenters and Panel Participants (Individuals or Groups)

• SayPro invites individuals or groups (maximum 3 participants per group) to apply to present or join panel discussions during the AGM.
• Presentations must align with AGM themes: Youth Development, Innovation, Community Impact, Sustainability, and Leadership.

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📄 Mandatory Requirements for Presenters / Panelists

To ensure high-quality, relevant content, all prospective presenters or panelists must meet the following additional criteria:

A. Completion of the SayPro AGM Entry and Proposal Form

• This form captures:
  • Participant/group details
  • Topic or theme of presentation
  • Session format (e.g., talk, workshop, panel, case study)
  • Technical or material requirements

B. Submission of a Brief Report or Presentation Outline

• All applicants must submit a concise report or outline (maximum 2 pages) describing:
  • Key points of their proposed contribution
  • Relevance to SayPro’s mission and AGM objectives
  • Intended outcomes or recommendations
• This document will be reviewed and approved by the AGM Content Committee before final confirmation.
• Deadline for submission: [Insert Deadline Date]

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🔐 Entry and Access Control

• All participants must bring valid identification (e.g., ID, passport, or SayPro membership card).
• A registration desk will be set up at the venue entrance for verification and badge collection.
• No entry will be granted without prior registration and form submission (for contributors).

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👔 Event Guidelines

• Dress Code: Smart casual or SayPro-branded apparel
• Arrival Time: 30–45 minutes before event start for registration
• COVID-19 & Safety: If applicable, public health measures will be enforced

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📩 Contact for Submissions and Queries

To obtain or submit the required forms and outline, please contact:
📧 [Insert Email Address]
🌐 [Insert Website/Form Link]
📞 [Insert Phone Number]

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Let’s plan. Let’s report. Let’s impact. Together, we build empowered youth communities.

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