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SayPro Risk and Assumptions Worksheet

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Project Title:

Enter the project title.

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Project Manager:

Enter the name of the project manager.

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Date:

Enter the date of completion of the worksheet.

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Risk Identification

Risk #	Risk Description	Likelihood (High/Medium/Low)	Impact (High/Medium/Low)	Risk Owner	Mitigation Strategy	Status (Open/Closed)
1	Risk description here	Likelihood rating	Impact rating	Name/Role	Strategy to mitigate	Status of the risk
2	Risk description here	Likelihood rating	Impact rating	Name/Role	Strategy to mitigate	Status of the risk
3	Risk description here	Likelihood rating	Impact rating	Name/Role	Strategy to mitigate	Status of the risk
4	Risk description here	Likelihood rating	Impact rating	Name/Role	Strategy to mitigate	Status of the risk

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Instructions for Filling Out the Risk Identification Table:

1. Risk Description: Describe each potential risk that could affect the project. Consider risks related to schedule delays, budget overruns, resource shortages, external factors, or anything that could negatively impact project objectives.
2. Likelihood: Estimate the likelihood of each risk occurring:
   • High: There is a strong chance the risk will occur.
   • Medium: There is a moderate chance the risk will occur.
   • Low: There is a low chance the risk will occur.
3. Impact: Estimate the potential impact on the project if the risk occurs:
   • High: The risk will significantly affect the project’s timeline, cost, or outcomes.
   • Medium: The risk will have a moderate effect on the project.
   • Low: The risk will have minimal impact on the project.
4. Risk Owner: Assign a person or team responsible for managing the risk. This person will track and address the risk if it arises.
5. Mitigation Strategy: Describe what actions or steps will be taken to prevent or minimize the risk. This could include contingency planning, early identification of signs of risk, or preventive measures.
6. Status: Track the current status of each risk, indicating whether the risk is open (i.e., still a concern) or closed (i.e., has been addressed or mitigated successfully).

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Assumptions Identification

Assumption #	Assumption Description	Likelihood (High/Medium/Low)	Impact (High/Medium/Low)	Assumption Owner	Monitoring Strategy	Status (Confirmed/Unconfirmed)
1	Assumption description here	Likelihood rating	Impact rating	Name/Role	Strategy to monitor	Status of the assumption
2	Assumption description here	Likelihood rating	Impact rating	Name/Role	Strategy to monitor	Status of the assumption
3	Assumption description here	Likelihood rating	Impact rating	Name/Role	Strategy to monitor	Status of the assumption
4	Assumption description here	Likelihood rating	Impact rating	Name/Role	Strategy to monitor	Status of the assumption

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Instructions for Filling Out the Assumptions Identification Table:

1. Assumption Description: Identify each assumption that is being made as part of the project planning. These could be assumptions about resource availability, stakeholder engagement, external conditions (e.g., weather), or technology functioning as expected.
2. Likelihood: Estimate the likelihood that the assumption will hold true:
   • High: The assumption is highly likely to be accurate.
   • Medium: The assumption is moderately likely to be accurate.
   • Low: The assumption has a low likelihood of being accurate.
3. Impact: Estimate the potential impact on the project if the assumption proves to be false:
   • High: The assumption’s failure will significantly affect the project’s schedule, budget, or outcomes.
   • Medium: The assumption’s failure will moderately affect the project.
   • Low: The assumption’s failure will have a minimal impact on the project.
4. Assumption Owner: Assign a person or team responsible for managing the assumption. This person will monitor the validity of the assumption and make adjustments as necessary.
5. Monitoring Strategy: Describe how the assumption will be monitored throughout the project to ensure its validity. This could include periodic checks or monitoring specific project metrics or conditions.
6. Status: Track whether each assumption has been confirmed or remains unconfirmed. If an assumption proves false, it may require adjustments to the project plan.

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Risk Management and Assumptions Review:

• Frequency of Review:
  How often should the risks and assumptions be reviewed (e.g., weekly, monthly)?
• Review Notes:
  Provide any additional notes or observations from the risk and assumptions review meetings, such as new risks identified, assumptions validated or invalidated, or adjustments to mitigation strategies.

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Summary and Action Plan:

1. Key Risks to Monitor:
   Highlight the top 3-5 risks that require the most attention during the project.
2. Key Assumptions to Verify:
   Highlight the top 3-5 assumptions that require ongoing monitoring or verification.
3. Action Plan:
   Outline the steps that need to be taken to mitigate or address any risks or assumptions that may jeopardize the project’s success.

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Signatures:

• Project Manager:
  Signature: ______________________
  Date: ___________________________
• Risk/Assumptions Owner(s):
  Signature(s): ____________________
  Date(s): _________________________

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For Official Use Only:

• Reviewed By:
  Name: ___________________________
  Date Reviewed: ___________________
• Approval Status:
  Approved
  Not Approved

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This Risk and Assumptions Worksheet helps teams systematically assess potential risks and assumptions while ensuring proper monitoring and mitigation strategies are in place to support successful project delivery.