📄 SayPro Resource Sharing Proposal Template

📌 Section 1: Proposal Overview

1.1 Title of Proposal

[Example: Shared Resource Collaboration for Youth Digital Training Hubs]

1.2 Date of Submission

[DD/MM/YYYY]

1.3 Prepared By

• Name:
• Position:
• Organization/Department: SayPro Community Development Office
• Contact Information:

1.4 Partner Organization(s)

[List full name(s), department/unit, and contact person(s)]

🤝 Section 2: Background & Rationale

2.1 SayPro Context

Provide a brief background on SayPro’s mission, strategic goals, and relevance to the community development sector.

2.2 Purpose of the Proposal

Explain why SayPro is initiating this proposal and the shared value it intends to create.

2.3 Identified Problem/Opportunity

Clearly define the issue, gap, or opportunity the proposed resource-sharing initiative seeks to address.
[E.g., limited access to training equipment, high cost of youth program infrastructure, duplication of community services]

🔄 Section 3: Objectives of the Resource Sharing

List SMART (Specific, Measurable, Achievable, Relevant, Time-bound) objectives.
Examples:

• To co-develop and operate three community technology hubs by Q4 2025.
• To reduce redundant infrastructure by sharing existing training venues.
• To increase youth program reach by 40% through joint logistics and staffing.

📦 Section 4: Description of Resources to Be Shared

4.1 SayPro Contributions

• Facilities (e.g., training centers, offices)
• Personnel/Expertise (e.g., trainers, M&E officers)
• Technology (e.g., SayPro platforms, data tools)
• Program materials (curricula, toolkits)

4.2 Partner Contributions

• Financial (grants, operational costs)
• Equipment (computers, internet routers)
• Services (transport, catering, maintenance)
• Staff time (facilitators, trainers, project managers)

4.3 Shared Assets Management

Describe how shared resources will be maintained, scheduled, insured, or audited.
[Include schedule matrix, inventory protocols, maintenance responsibilities]

📍 Section 5: Geographic Scope and Target Beneficiaries

5.1 Location(s)

[List cities, municipalities, or communities where implementation will take place]

5.2 Beneficiary Groups

• Youth (age group)
• Women-led microenterprises
• Rural schools or clinics
• Refugee/migrant communities
  Estimated reach: [e.g., 500 youth in Year 1]

⏳ Section 6: Implementation Plan

💸 Section 7: Budget Summary

Provide a joint budget estimate and breakdown. Include both cash and in-kind contributions.

📑 Section 8: Legal, Compliance & Agreements

8.1 Memorandum of Understanding (MoU)

State whether an MoU or SLA (Service-Level Agreement) will be signed.

8.2 Intellectual Property

Clarify ownership of materials developed jointly.

8.3 Data Sharing & Confidentiality

Outline GDPR or POPIA-aligned data handling protocols.

8.4 Risk Management

List potential risks (e.g., equipment damage, missed deadlines) and mitigation strategies.

📈 Section 9: Monitoring, Evaluation & Reporting

• Monthly progress reports (template included)
• Shared KPI tracking (e.g., # of youth served, cost savings)
• Quarterly partner review meetings
• External impact assessment (if applicable)

📣 Section 10: Communication & Visibility Plan

• Co-branding of all materials
• Press releases and social media highlights
• Joint launch event
• Shared newsletters and blogs
• Donor/partner recognition in SayPro Monthly

🖋️ Section 11: Signatures & Endorsements

📎 Annexes (Optional Attachments)

• Detailed budget spreadsheet
• MoU draft
• Resource inventory list
• Location maps
• Curriculum samples
• Organizational charts