SayPro requires the following documents for entry: Consent and Ethics Compliance Form (available on registration page)

Absolutely! Below is the fully updated and final version of the SayPro Entry Criteria for the SayPro Diepsloot Youth Project Annual General Meeting (AGM), now including the requirement to submit the Consent and Ethics Compliance Form, available on the registration page.

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SayPro Entry Criteria
Event: SayPro Diepsloot Youth Project Annual General Meeting (AGM)
Date: 31 July
Venue: [Insert Venue Location]

The SayPro Diepsloot Youth Project Annual General Meeting (AGM) is a strategic, high-impact gathering of SayPro members, youth representatives, partners, stakeholders, and invited guests. To ensure the integrity, professionalism, and ethical conduct of all participants, SayPro has outlined clear entry requirements and supporting documentation guidelines.

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✅ 1. Who May Attend

The AGM is open by invitation or approved registration to:

• Registered SayPro Members
• SayPro Board Representatives
• SayPro Staff Members
• Strategic Partners and Stakeholders
• Invited External Guests
• Approved Presenters and Panel Participants (Individuals or Groups – up to 3 per group)

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🗂 2. Required Documents for Entry

All participants must submit the following documentation prior to receiving approval for AGM attendance:

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📌 A. SayPro AGM Entry & Proposal Form (Completed Online)

• Mandatory for all participants
• Captures personal, group, and session-related details
• Must be completed via the official SayPro registration portal

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📌 B. Valid ID or Passport Copy (PDF or JPG)

• Required for identity verification and secure check-in
• Must match the name used in your registration form

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📌 C. Brief Report or Presentation Outline (Max 2 Pages – For Presenters Only)

• Required for anyone presenting or speaking at the AGM
• Should include:
  • Topic and key points
  • Relevance to SayPro and the AGM theme
  • Expected impact or takeaway

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📌 D. Organization or Stakeholder Affiliation Letter (If Applicable)

• For attendees representing institutions, organisations, or partner networks
• Must be issued on official letterhead and confirm your official affiliation

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📌 E. Slide Deck, Presentation, or Poster (Optional but Encouraged)

• Recommended for presenters or exhibitors
• Enhances audience engagement and supports documentation
• Accepted formats: PDF, PPT, PNG, JPG

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📌 F. Consent and Ethics Compliance Form

• Mandatory for all participants
• Acknowledges agreement to:
  • Uphold ethical conduct during and after the AGM
  • Respect confidentiality and organisational policies
  • Allow SayPro to use non-sensitive media or content for reporting and communications (optional opt-out section included)
• Available on the official SayPro registration page
• Must be completed, signed, and submitted digitally or uploaded as PDF during registration

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🔐 3. Entry and Access Control

• All required documents must be submitted and approved in advance
• Entry will only be granted to those on the verified attendance list
• Original ID or passport must be presented at the venue
• No walk-ins or on-the-day registrations will be permitted

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👔 4. Additional Guidelines

• Dress Code: Smart casual or SayPro-branded apparel
• Arrival Time: Please arrive 30–45 minutes early for check-in
• Health & Safety: Compliance with any relevant public health protocols will be enforced

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📬 Submission and Support

All required documents must be submitted via the official registration platform or email:
📧 [Insert SayPro Email]
🌐 [Insert Registration Page Link]
📞 [Insert Contact Number]

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Ethical. Impactful. Inclusive. Your presence matters — and your preparation makes it powerful.

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Would you like this turned into a final event brief or formatted as a downloadable info sheet or participant checklist?