Your cart is currently empty!
SayPro requires all participants to contribute toward the following quarterly goals Achieve a 95% delivery confirmation rate
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: Use Chat Button 👇
To meet SayPro Development Royalty’s operational excellence and transparency standards, the following outlines the quarterly goal and structured action plan for achieving a 95% delivery confirmation rate — a cornerstone of SayPro’s accountability framework in emergency resource distribution.
✅ SayPro Quarterly Goal
Objective:
Achieve a 95% Delivery Confirmation Rate for all emergency resource distributions
(This ensures verified aid delivery, trust, and regulatory compliance.)
🔷 Delivery Confirmation Rate – Definition & Scope
Delivery Confirmation Rate (%) =
(Number of distributions with completed, signed, and uploaded confirmation forms / Total distributions made) × 100
Target: 95% minimum per quarter
Applies to: All SayPro field teams, logistics units, partner organizations, and community liaisons
📋 Standard Confirmation Documentation Required (Per Delivery Site)
- SayPro Delivery Confirmation Form
▫ Signed by community representative and SayPro distribution lead - GPS-stamped photograph of supplies and recipient group
- Digital upload of form and images to the SayPro Distribution System within 48 hours
- Volunteer or staff ID attached to the confirmation log for audit trail
🛠️ Participant Responsibilities by Role
| Role | Delivery Confirmation Duties |
|---|---|
| Field Officers | Ensure all distribution teams have printed forms and mobile upload tools |
| Distribution Leads | Collect signatures, take photos, and ensure forms are scanned/uploaded |
| Volunteers | Assist with recordkeeping, timestamping, and witness documentation |
| Data/Tech Team | Monitor real-time uploads, flag missing confirmations, and issue alerts |
| Community Liaisons | Validate signatures and confirm local leadership approval |
| Supervisors | Review daily distribution logs and follow up on unconfirmed events |
📆 Workflow Checklist for Every Distribution
| ✅ Step | 📍 Timeline |
|---|---|
| Prepare blank confirmation forms | Prior to dispatch |
| Collect physical signature on-site | Immediately after distribution |
| Take GPS-stamped photo of handover | During distribution |
| Upload all materials to system | Within 48 hours |
| Supervisor verifies & signs off | Within 72 hours |
📊 Monitoring & Reporting
- Weekly confirmation reports auto-generated by SayPro System
- “Confirmation Rate” dashboard widget visible to team leads
- Missed Confirmation Alerts sent to M&E and logistics managers
- Quarterly Compliance Review includes audit of confirmation logs
🏆 Recognition & Consequences
| 📈 Success | ⚠️ Non-Compliance |
|---|---|
| Teams achieving 100% confirmation | Recognized in SayPro Impact Bulletin |
| Certificates for consistent top performers | Escalated to supervisors for mentoring |
| Included in SayPro Academy case studies | Loss of eligibility for lead positions |
Would you like:
- A template package (forms, checklist, SOP guide)?
- A compliance tracker spreadsheet?
- A SayPro Academy training module on delivery documentation?
Let me know how you’d like to roll this out across your teams.
Leave a Reply