SayPro Registration List (for attendees, including any legal stakeholders or external experts)

SayPro Registration List
Document Title:SayPro Official Attendee & Stakeholder Registry
Event Name:[Insert Event Title, e.g., SayPro Development & Governance Forum 2025]
Date of Event:[DD/MM/YYYY]
Location:[Venue / Virtual Platform]
Prepared By:SayPro Event Coordination Division
Supervised By:SayPro Legal & Compliance Office

📌 1. Overview

This registration list includes all confirmed attendees for the SayPro event, categorized by type of participant(internal staff, legal stakeholders, external experts, government representatives, and guests). It serves both as an operational checklist and a post-event legal record.

🗂️ 2. Attendee Categories

– SayPro Internal Staff– Employees across divisions: Legal, HR, Development, Festival, etc.
– Legal Stakeholders– Legal advisors, auditors, compliance officers, and regulatory partners.
– External Experts & Consultants– Invited specialists in governance, policy, and legal reform.
– Government & Public Sector– Representatives from municipalities, justice departments, etc.
– NGO / Civil Society Delegates– Non-profit leaders, advocacy groups, and grassroots partners.
– Guests / Observers– Media, academics, students, and SayPro alumni.

📋 3. Registration List Template (Excel/Sheet Format)

| # | Full Name | Organization / Affiliation | Designation | Email Address | Contact No. | Category | ID Verified (Y/N) | Consent Form Signed (Y/N) | Attendance Status |
||–|–|-|-|–|-|–|–|–|
| 1 | Zanele Mbatha | SayPro Legal Division | Head of Legal | zanele.legal@saypro.org | 081-234-5678 | SayPro Staff | Y | Y | Confirmed |
| 2 | Dr. Sipho Molefe | LegalAid SA | Regional Director | smolefe@legalaid.org.za | 072-456-7890 | Legal Stakeholder | Y | Y | Confirmed |
| 3 | Nomvula Sithole | City of Cape Town | Deputy Compliance Officer | nsithole@capetown.gov.za | 060-123-4567 | Govt Rep | Y | Y | Confirmed |
| 4 | Thabo Nkuna | Nkuna & Partners | Legal Consultant | tnkuna@nklegal.co.za | 073-333-2222 | External Expert | Y | Y | Pending |
| 5 | Lebo Dlamini | SayPro Festival Division | Events Coordinator | lebo.d@saypro.org | 074-888-9999 | SayPro Staff | Y | Y | Confirmed |
| 6 | Mpho Modise | Youth Legal Voices SA | Advocacy Lead | mpho.modise@ylv.org | 076-123-0001 | NGO Rep | Y | Y | Confirmed |
| 7 | Tessa Martins | University of Pretoria | Law Lecturer | tessa.martins@up.ac.za | 078-555-2345 | Guest | Y | Y | Confirmed |

> Add as many rows as necessary. Can be sorted by category, department, or attendance status.

📑 4. Legal & Compliance Considerations

– Data Privacy: All collected data is protected under POPIA (Protection of Personal Information Act). Consent forms are stored securely.
– Verification Process: Each attendee is required to present an official ID upon registration, either digitally (QR Scan) or in-person.
– Non-Disclosure and Media Policy: All legal stakeholders and external experts must sign a non-disclosure clause if accessing internal SayPro documents.
– Consent Forms: Separate consent is gathered for photography, media presence, and use of personal statements during panel discussions.

🛠️ 5. Additional Attachments

– Consent Forms Archive(scanned copies in secure folder)
– Attendance Log Sheet(signed physically or logged digitally)
– SayPro Name Badge List(customized by role)
– Meal Preferences & Accessibility Requests
– Post-Event Follow-Up List(to receive materials and certifications)

👥 6. Registration Team Contacts

| Role | Name | Email | Phone |
|||-|-|
| Registration Lead | Naledi Masango | naledi.events@saypro.org | 082-345-8765 |
| Legal Liaison | Boitumelo Nkosi | bnkosi@saypro.org | 061-987-4321 |
| Technical Support | Kamohelo Mhlongo | support@saypro.org | 084-223-4555 |

✅ 7. Notes

– This list must be finalized 72 hours prior to the event.
– On-site registrations must go through expedited legal vetting if presenting.
– Stakeholder categories help assign seating, breakout rooms, and badge colors.

Would you like this in Excel format, or shall I generate it as a fillable PDF formor Google Sheetlink for real-time collaboration? I can also help generate badge templates or printable name tags.