SayPro Registration Form: A form that collects participant information (name, team members if applicable, dance style, and contact information).

SayPro Registration Form – Participant Information Collection

The SayPro Registration Form is a critical administrative tool used to gather all necessary details from individuals or groups participating in the SayPro Development Quarterly Cultural Dance Competition. This form ensures that organizers can effectively manage the event, communicate with participants, and plan the program schedule, technical needs, and promotional materials.

The form must be submitted by the specified deadline to confirm entry into the competition.

Purpose of the Registration Form

Collect essential participant information
Record team compositions and roles (if applicable)
Document the chosen dance style and its cultural origin
Gather technical requirements (if needed)
Facilitate communication between SayPro organizers and performers
Assist with scheduling and performance coordination

Structure of the Registration Form

Below is a breakdown of the recommended sections and fields in the form:

Section 1: Participant Information

Full Name (Primary Contact): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Organization / Department (if applicable): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Role (Solo Performer / Group Leader / Team Member): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Section 2: Team Information (Complete only if performing as a group)

Group Name (if any): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Number of Members: \_\_\_\_\_\_\_
Names of All Team Members:

Member 1: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Member 2: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Member 3: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Member 4: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(Add more lines as needed)

Section 3: Performance Details

Dance Title / Performance Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Cultural Dance Style: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
(e.g., Bhangra, Gumboot, Hula, Flamenco, etc.)

Country or Region of Origin:

Brief Cultural Description of the Dance (150–200 words):
(To be read during the performance introduction)

Section 4: Technical and Logistical Requirements

Will you require music playback? (Yes / No)

If yes, please attach audio file in MP3 or WAV format.

Will you use props or stage items? (Yes / No)

If yes, please describe: Lighting/Sound Preferences:
(e.g., spotlight, dimmed lighting, fade-in/out)

Estimated Duration of Performance (2–5 minutes): \_\_\_\_\_\_\_\_ minutes

Section 5: Contact Information

Primary Email Address: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Phone Number: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Emergency Contact Name and Number (optional): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Section 6: Acknowledgement and Agreement

Please read and check each box to indicate agreement:

☐ I confirm that all the information provided is accurate.
☐ I agree to comply with the competition’s rules, deadlines, and performance guidelines.
☐ I understand that SayPro may use recordings or photographs of the performance for internal and promotional purposes.
☐ I acknowledge the cultural responsibility of representing traditional dance forms with respect and authenticity.

Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

n.

Submission Instructions

Submit completed registration forms via:
📧 Email: [culture@saypro.org](mailto:culture@saypro.org)
📁 Upload: SayPro Intranet Portal
🗓 Deadline: \[Insert official deadline date here]

Late submissions may not be accepted due to programming and scheduling constraints.

This registration form ensures that every participant enters the competition with clarity, structure, and support. It also enables SayPro to create an event that is well-organized, respectful of cultural nuances, and tailored to each performer’s unique vision