📘 SayPro Monthly May SCDR-1
Theme: “SayPro Monthly Resource Sharing: Facilitating resource sharing and joint initiatives with partners”
By: SayPro Community Development Office

📊 SayPro Quarterly Evaluation Report on Resource Sharing Initiatives

Reporting Period: Q1 (February – April 2025)
Report Compiled By: SayPro Community Development Office
Date of Submission: 3 May 2025
Report Reference: SCDR-1-QER-2025-Q1

📌 Executive Summary

The SayPro Community Development Office conducted its quarterly evaluation of resource sharing initiatives implemented with local, regional, and international partners from February to April 2025. This evaluation aimed to measure the effectiveness, efficiency, and equity of SayPro’s financial, technological, and human resource sharing strategies across various sectors.

During Q1 2025:

• A total of 63 resource-sharing projects were launched or supported.
• R1.5 million in shared financial resources were disbursed.
• 92 unique partner organizations engaged in active resource-sharing collaborations.
• Resource-sharing efforts reached an estimated 16,450 beneficiaries, particularly in youth development, entrepreneurship, education, and public health.

📈 Section A: Overview of Key Achievements

💰 Section B: Financial Resource Sharing Evaluation

1. Total Amount Shared:
R1,500,000 distributed to 26 partner organizations under:

• Community Microgrants
• Co-Funding Match Initiatives
• Proposal Development Stipends

2. Funding Themes:

• Youth employment programs (41%)
• Women’s enterprise development (27%)
• Health and wellness outreach (19%)
• Educational support & tech inclusion (13%)

3. Observations:

• Partners who received co-funding support demonstrated 35% higher project delivery speed than those fully self-funded.
• Delays in two projects due to compliance documentation issues.

💻 Section C: Technological Resource Sharing Evaluation

1. Total Devices Shared:

• 65 Tablets
• 30 Laptops
• 15 Routers & 45 Dongles
• 10 Audio-visual sets
• 3 Mobile Labs

2. Notable Projects Supported:

• Digital Bootcamps for Girls in STEM (Eastern Cape)
• Mobile Learning Pods in rural KwaZulu-Natal
• Health Literacy Campaigns using Projectors and Tablets

3. Feedback Summary:

• User satisfaction rate: 89%
• High demand for permanent access or longer-term device loans
• Need for a centralized asset booking system flagged by 11 partners

👥 Section D: Human Resource Sharing Evaluation

1. Total Personnel Shared/Assigned:

• 17 Community Trainers
• 12 Monitoring & Evaluation Experts
• 7 Finance & Project Advisors
• 11 Event/Logistics Officers

2. Geographic Reach:
Shared personnel were deployed across 7 provinces with a concentration in:

• Gauteng (22%)
• Western Cape (19%)
• KwaZulu-Natal (16%)

3. Observations:

• Personnel sharing helped increase community event turnout by 28%
• Several partners expressed interest in long-term secondments or MoUs for shared staffing

📍 Section E: Evaluation by Region

🛠️ Section F: Challenges and Lessons Learned

Key Challenges:

• Shortage of tech devices to meet increasing requests
• Delays in partner compliance submissions, especially smaller CBOs
• Overlapping booking conflicts due to lack of real-time inventory system
• Low awareness of available resources among new partners

Lessons Learned:

• Advance training on the resource request process is essential
• Consider offering a Resource Sharing Toolkit for first-time partners
• Improved tracking of tech returns with QR/barcode system recommended
• Dedicated Help Desk or Liaison Officer needed for large-scale partnerships

📣 Section G: Partner Feedback Summary

Collected from 40 partner organizations via interviews and digital feedback forms

Sample Comments:

• “Resource-sharing made our youth camp possible—without SayPro we would not have reached 200 learners.”
• “SayPro staff were highly professional and accommodating, but more training on tech use would help.”
• “Please develop a real-time online inventory to check what’s available.”

📆 Section H: Recommendations for Q2 2025

1. Launch a centralized online resource request and tracking portal
2. Expand technological asset pool by at least 25% to meet growing demand
3. Conduct orientation workshops for new partners on agreements and reporting
4. Introduce quarterly regional co-planning forums
5. Pilot a rotating asset return verification team to reduce late returns

📌 Conclusion

SayPro’s Resource Sharing initiatives in Q1 2025 have exceeded most performance targets, strengthened local partnerships, and directly impacted thousands of community beneficiaries. While operational and logistical gaps remain, the experience has highlighted a scalable and replicable model for efficient development cooperation.

📎 Attachments

1. List of Q1 Partner Organizations and Projects
2. Sample Resource Sharing Agreements
3. Resource Return and Compliance Logs
4. Beneficiary Feedback Summaries
5. Quarterly Partner Survey Results