Saypro Project Design FacilitatorLead community data collection using SayPro’s consultation forms.

Certainly! Below is a detailed role description and task breakdown for a SayPro Project Design Facilitator focused on leading community data collection using SayPro’s consultation forms.

Role Title: SayPro Project Design Facilitator

Primary Responsibility: Lead community data collection using SayPro’s consultation forms

1. Role Purpose

The SayPro Project Design Facilitator plays a critical role in co-designing community development projects by engaging directly with communities to gather accurate, relevant, and inclusive data. Using SayPro’s standardized consultation forms, this role ensures that all project designs are evidence-based, community-driven, and aligned with local needs.

2. Key Responsibilities

✅ A. Lead Community Data Collection

• Plan and coordinate local engagement sessions (interviews, focus groups, surveys) in alignment with the project timeline.
• Facilitate data collection using SayPro’s approved consultation forms, which include both quantitative and qualitative sections.
• Ensure inclusive participation from diverse community members (youth, women, disabled persons, elders, etc.).
• Translate and explain questions as needed to make them accessible to all participants.

✅ B. Maintain Data Integrity and Compliance

• Ensure that all consultation activities follow SayPro’s Data Protection Policy and are ethically sound.
• Collect informed consent from participants before any data collection.
• Use SayPro-issued digital tools or paper forms, depending on the environment and availability.

✅ C. Report and Submit Data

• Compile and organize all data collected, ensuring it is clean, complete, and properly categorized.
• Submit raw data, summaries, and insights to the Project Design Manager or the Monitoring & Evaluation Team within three working days of collection.
• Highlight urgent issues, community challenges, or success stories that may influence project planning.

✅ D. Build Local Relationships

• Act as a SayPro representative in the community, maintaining professionalism and trust.
• Work with local leaders, ward councillors, community-based organizations, and stakeholders to mobilize participation.
• Conduct follow-up visits to ensure community members feel heard and kept in the loop about project developments.

3. Tools and Resources

• SayPro Community Consultation Forms, which may include:
  • Baseline survey templates
  • Stakeholder engagement logs
  • Focus group discussion guides
  • Project idea prioritization matrix
• Mobile tablets or paper-based forms (depending on field conditions)
• Consent forms and privacy notices
• Community mobilization checklist
• Access to SayPro’s Community Engagement Handbook

4. Required Skills and Competencies

• Strong facilitation and interpersonal skills
• Experience with community development or participatory research
• Fluent in local languages (spoken and written)
• Basic data recording and digital literacy skills
• High ethical standards and respect for confidentiality

5. Expected Outputs

• A minimum number of community consultations conducted per project phase (as per project plan)
• Complete and accurate consultation forms for each community visited
• Summary report of community priorities, needs, and suggestions
• Log of participants with demographic breakdowns
• Feedback report from community members (if applicable)

6. Monitoring & Accountability

• Supervised by: Project Design Manager
• Collaborates with: Community Liaison Officers, M&E Team, and Local Leaders
• Key Performance Indicator (KPI):
  • 100% accurate and timely submission of completed consultation forms
  • Representation of at least 60% priority groups (e.g., youth, women, vulnerable households) in collected data

7. Sample Activity Timeline

8. Ethical Standards and Inclusion

• Uphold SayPro’s Code of Conduct and commitment to do no harm.
• Create a safe and inclusive space for all community voices, especially marginalized groups.
• Avoid any data manipulation, bias, or misrepresentation.

Conclusion

The SayPro Project Design Facilitator ensures that community development projects are rooted in lived realities, not assumptions. By using structured, approved consultation forms, the facilitator plays a key role in translating community insights into actionable project plans, paving the way for sustainable and impactful development.