SayPro Program Planning and Execution Develop the structure and timeline for the monthly goal-setting initiative.

Certainly! Below is a detailed structure and timeline for the SayPro Program Planning and Execution of a Monthly Goal-Setting Initiative. This initiative is designed to empower individuals or teams to set, pursue, and review their personal and professional goals in a structured, measurable way.

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✅ SayPro Monthly Goal-Setting Initiative: Planning & Execution Framework

🎯 Objective:

To establish a structured, recurring monthly process that helps participants set achievable goals, track progress, and reflect on outcomes to drive continuous growth and accountability.

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📅 Program Structure Overview

Phase	Description	Timeline
1. Pre-Planning	Design and prep work to launch or refresh the initiative.	Week 1 of prior month
2. Goal Setting	Participants set SMART goals for the new month.	Days 1–3 of the month
3. Execution & Monitoring	Participants work on their goals with support.	Days 4–27 of the month
4. Review & Reflection	Participants evaluate progress and outcomes.	Days 28–30 of the month
5. Reporting & Feedback	Admin team compiles results and suggestions for next month.	Final 2 days of the month or overlap with next month’s pre-planning

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📘 Detailed Phase Breakdown

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1. Pre-Planning Phase (1 week before new month starts)

Objective: Set the foundation for the next cycle.

Key Activities:

• Review data from the previous month (goal completion rates, challenges, feedback).
• Update program materials (goal-setting templates, reflection forms).
• Schedule workshops/webinars (e.g., goal-setting strategy sessions).
• Assign mentors or accountability partners if used.
• Prepare digital tools (Google Sheets, Notion, Trello, etc.).

Deliverables:

• Updated goal template
• Program calendar and reminder schedule
• Email or portal announcement

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2. Goal-Setting Phase (Days 1–3)

Objective: Ensure all participants define focused, measurable goals.

Key Activities:

• Distribute digital or printed goal-setting forms.
• Host kickoff session (live or recorded) on SMART goals.
• Participants submit goals to their mentors or team leads.
• Optional: Post goals on a shared dashboard or accountability board.

Deliverables:

• Individual SMART goals documented and submitted
• Mentor check-ins scheduled (if applicable)

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3. Execution & Monitoring Phase (Days 4–27)

Objective: Support active goal pursuit and adjust strategies as needed.

Key Activities:

• Weekly check-ins via form, app, or in-person/Zoom.
• Provide motivational content (tips, quotes, mini challenges).
• Monitor progress via shared tools or progress trackers.
• Encourage peer accountability through group chats or forums.

Tools Used:

• Digital tracking system (e.g., Airtable, Excel, or custom app)
• Optional daily/weekly journaling prompt

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4. Review & Reflection Phase (Days 28–30)

Objective: Reflect on achievements, identify obstacles, and derive insights.

Key Activities:

• Distribute end-of-month reflection form (e.g., What worked? What didn’t?)
• Host wrap-up session or sharing circle (optional).
• Celebrate goal achievements (recognition emails, certificates).
• Collect feedback on experience and suggestions.

Deliverables:

• Individual reflection documents
• Monthly highlights summary

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5. Reporting & Feedback Phase (Day 30–End/start of new cycle)

Objective: Improve program structure based on feedback.

Key Activities:

• Analyze data: completion rates, qualitative feedback.
• Present metrics to leadership or share with participants.
• Adjust program materials for next month’s pre-planning.
• Recognize standout participants publicly.

Deliverables:

• Monthly goal report
• Adjusted plans for next cycle

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🛠️ Tools & Platforms Suggested

• Communication: Slack, WhatsApp, or Email
• Goal Tracking: Google Sheets, Notion, Asana
• Form Submission: Google Forms, Typeform
• Workshops/Webinars: Zoom, Microsoft Teams
• Inspiration & Learning: Weekly newsletters, curated videos

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📈 Key Metrics to Track

• % of participants setting goals
• Goal completion rate
• Most common types of goals
• Satisfaction score (via monthly survey)
• Mentor/participant engagement rate

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