SayPro Pre-Workshop Develop an agenda for the event

SayPro March Donor Engagement Workshop: Agenda

Event Title: SayPro March Donor Engagement Workshop
Date: March [Insert Date], 2025
Time: 9:00 AM – 4:00 PM
Location: [Insert Venue Location]
Hosted by: SayPro Chief Development Officer (CDO) SCDR

Purpose of the Workshop:

The primary goal of this workshop is to engage key donors in discussions about the future of SayPro’s partnerships, explore innovative project ideas, and identify opportunities for deeper and more impactful collaborations. This workshop will be a platform to align donor interests with SayPro’s strategic goals, fostering stronger relationships and mutual understanding.

Workshop Agenda:

9:00 AM – 9:30 AM: Registration and Networking Breakfast

• Objective: Kick off the workshop with an informal networking session.
• Activities:
  • Light breakfast and coffee.
  • Attendees introduce themselves and their organizations.
  • Opportunity for informal networking and setting the tone for the day.

9:30 AM – 10:00 AM: Welcome Address and Introduction to the Workshop

• Speaker: SayPro Chief Development Officer (CDO), SCDR
• Objective: Set expectations for the workshop, outline goals, and share the agenda.
  • Brief introduction to SayPro’s mission, vision, and recent achievements.
  • Highlight the importance of donor partnerships and collaboration.
  • Overview of workshop goals and desired outcomes.

10:00 AM – 10:45 AM: Session 1 – State of the Partnership: Reflections and Future Outlook

• Speaker: Senior Leadership Team (SayPro)
• Objective: Provide an overview of the current state of SayPro’s partnership with donors.
  • Review of key achievements from past collaborations.
  • Challenges faced and lessons learned.
  • Strategic direction for the coming years.
  • How donor contributions have shaped SayPro’s projects and programs.

10:45 AM – 11:00 AM: Break

11:00 AM – 12:00 PM: Session 2 – Innovative Project Ideas and Future Directions

• Speaker: Chief Program Officer (CPO), SayPro
• Objective: Present and discuss potential new initiatives and projects aligned with donor interests.
  • Introduction to upcoming projects and initiatives.
  • Focus on innovation and creative solutions to address global challenges.
  • Showcase how SayPro is evolving to meet emerging needs and trends.
  • Open discussion on donor interests and how they align with SayPro’s priorities.

12:00 PM – 1:00 PM: Lunch and Informal Networking

• Objective: Foster deeper networking among attendees.
  • Buffet lunch served.
  • Opportunity for one-on-one conversations with key donors and stakeholders.

1:00 PM – 2:15 PM: Session 3 – Opportunities for Deeper Collaboration

• Speaker: SayPro’s Chief Development Officer (CDO), SCDR
• Objective: Explore opportunities for strengthening partnerships through deeper collaboration.
  • Group discussions on identifying areas for increased donor involvement.
  • Tailored partnership models for long-term engagement (e.g., multi-year funding, program co-design).
  • Examples of successful long-term collaborations from within SayPro’s network.
  • Interactive Q&A on how SayPro can better support donors in their philanthropic goals.

2:15 PM – 3:00 PM: Session 4 – Breakout Groups: Mapping Strategic Opportunities

• Objective: Allow smaller groups to explore potential collaboration models in-depth.
  • Attendees will break into smaller groups based on interest areas or geographic focus.
  • Each group will focus on specific collaboration opportunities, such as new regional projects, joint initiatives, or co-funding models.
  • Prepare recommendations for the larger group.

3:00 PM – 3:30 PM: Group Presentations and Feedback

• Objective: Share breakout group insights with the larger audience.
  • Each breakout group will present their strategic recommendations.
  • Open discussion and feedback on the presented ideas.
  • Identifying key takeaways and action items.

3:30 PM – 4:00 PM: Closing Remarks and Next Steps

• Speaker: SayPro Chief Development Officer (CDO), SCDR
• Objective: Summarize the key points discussed during the workshop and outline next steps for follow-up.
  • Recap of the day’s discussions and key insights.
  • Actions and commitments from both SayPro and donors.
  • Thank you note to all attendees for their participation.
  • Announcement of next steps for the partnership and opportunities for future engagement.

4:00 PM: Adjournment

• Objective: Close the formal part of the workshop.
  • Informal networking and final one-on-one conversations.
  • Distribution of contact information and follow-up materials.

Key Discussion Topics:

1. Future of the Partnership:
   • Reflecting on the history of SayPro’s donor relationships.
   • Establishing a shared vision for the future of the partnership.
   • Identifying new areas for collaboration (e.g., geographical expansion, sectoral focus).
2. Innovative Project Ideas:
   • Presenting new and innovative programs that address emerging challenges.
   • Exploring creative solutions for sustainable development, inclusive growth, and humanitarian aid.
   • Discussion on pilot programs and areas where donors can get involved in shaping new initiatives.
3. Opportunities for Deeper Collaboration:
   • Multi-year commitments and co-created projects.
   • Long-term program sustainability and the impact of collective donor efforts.
   • Exploring different partnership models, including co-financing, joint initiatives, and advocacy campaigns.
4. Regional and Global Strategic Alignment:
   • How to align donor efforts with SayPro’s global strategic priorities.
   • Identifying regional opportunities and challenges in areas where SayPro operates.
   • Developing region-specific donor engagement strategies.

Expected Outcomes:

• Stronger Partnerships: Enhanced understanding between SayPro and its donors on shared goals, mutual benefits, and future directions.
• Collaborative Projects: The identification of new and innovative projects that can be co-developed, funded, and scaled by SayPro and its donor partners.
• Strategic Engagement: Agreement on specific next steps for further engagement, including multi-year funding commitments, joint initiatives, and follow-up meetings.
• Expanded Networks: Strengthened connections among donors, stakeholders, and key program leaders within SayPro.

This detailed agenda will guide the discussions, ensuring that the workshop is structured, productive, and impactful, with a clear focus on deepening the collaboration between SayPro and its valued donors.