SayPro Pre-Competition Preparation: Announce the competition on SayPro’s website, social media platforms, and internal communications to encourage maximum participation.

SayPro Pre-Competition Preparation:

Announce the Competition on SayPro’s Website, Social Media Platforms, and Internal Communications

Goal: Ensure broad awareness of the competition to drive maximum participation from both employees and external participants.

Website Announcement:

Create a dedicated competition page on SayPro’s official website. This page should include essential details like the competition’s theme, eligibility criteria, dates, prizes, and a FAQ section.
The announcement should be prominently displayed on the homepage with a call-to-action link that directs visitors to the registration page.
A banner or pop-up should be included to capture attention as soon as someone visits the website.

Social Media Platforms:

Post an engaging announcement across all relevant social media platforms, including Facebook, Twitter, LinkedIn, and Instagram. Create visually appealing graphics or videos to generate excitement about the event.
Share regular updates leading up to the competition to keep the momentum going and maintain public interest.
Use dedicated hashtags (#SayProComp2025, #SayProTalent) to track engagement and encourage participants to share their progress.

Internal Communications:

Send a formal email to all employees detailing the competition and the benefits of participating. Include a call-to-action linking to the registration page.
Use internal messaging platforms like Slack, Microsoft Teams, or intranet announcements to share reminders and updates.
Organize a brief virtual or in-person informational session to answer any questions employees might have about the competition.

2.Set Up the Registration System and Distribute Registration Forms

Goal: Facilitate an easy and smooth registration process for participants.

Registration System:

Choose an appropriate platform (e.g., Google Forms, Eventbrite, or a custom form on the website) to collect participant information. The form should request essential details such as name, contact information, division (employee or external), and relevant experience (if necessary).
Include an option for participants to submit a brief description of their performance idea or a preliminary concept to ensure the competition maintains a certain level of quality.
Set deadlines for registration to ensure the competition timeline stays on track.

Distribute Registration Forms:

Send out registration forms to employees directly via email and include clear instructions on how to submit the form.
Post the link to the registration form on the company’s website and social media pages to encourage external participants to sign up.
Send regular reminders to ensure all interested participants have signed up before the deadline.

Tracking Registration:

Set up a system to track registrations and ensure each participant receives a confirmation email. This email should include a link to submit their performance videos, detailed submission guidelines, and other competition resources.

3.Establish Clear Submission Guidelines

Goal: Ensure participants understand the competition format and expectations, maintaining consistency and fairness.

Performance Format:

Outline the type of performance expected. For example, specify whether the performance should be a live act or a pre-recorded video, and provide any technical requirements (e.g., video quality, lighting).
Video Length:

Set a clear time limit for each video submission (e.g., 3 minutes maximum) to ensure fair judging and consistency across all participants.
Music Choice:

Provide a list of approved music tracks (if relevant) or allow participants to choose their own music. Specify any restrictions regarding copyrighted material or inappropriate content.
Technical Requirements:

Provide specifications for video quality (e.g., minimum resolution of 1080p, landscape orientation) and audio quality (clear sound, no distortion).
Include guidelines for file formats (e.g., MP4, MOV) and maximum file sizes for submissions.
Submission Deadline:

Clearly state the deadline by which all videos must be submitted. Include instructions on how to submit videos (e.g., through a cloud storage link, file upload portal, etc.).
Judging Criteria:

Provide an outline of what judges will be looking for in each performance. This might include creativity, technical skill, adherence to the theme, overall presentation, and originality.
Incorporating a FAQ Section:

On the registration page, include an FAQ section addressing common questions related to the submission process, format, and technical aspects. This ensures participants have clarity and avoids confusion.

4.Select Judges and Provide Them with Judging Criteria in Advance

Goal: Ensure that the judging process is fair, transparent, and aligned with the competition’s objectives.

Selecting Judges:

Carefully choose judges who have relevant expertise in the competition’s field, whether it’s performing arts, music, dance, or another domain. Judges could include industry professionals, senior members of SayPro, or external experts.
Ensure a diverse panel of judges, possibly including internal employees from various departments to ensure a broad perspective, along with external judges for impartiality.

Judging Criteria:

Develop a clear and objective rubric to help the judges evaluate performances. This might include categories such as:

Creativity/Originality: How unique and innovative is the performance?
Skill/Technique: How proficient and technically accurate is the performance?
Adherence to Theme: How well does the performance fit within the competition’s theme or objectives?
Stage Presence/Engagement: How engaging is the performer, and how well do they connect with their audience?
Production Quality (if applicable): If it’s a video submission, assess the technical quality (video, lighting, sound, etc.).

Judge Training:

Organize a brief training session or provide documentation to judges explaining how to use the rubric, what aspects to prioritize, and how to give constructive feedback. This ensures consistency in evaluations.
Share any special considerations for the competition with the judges, such as inclusivity, fairness, and the overall purpose of the competition (e.g., talent development, team-building).