SayPro Post-Event Activities.

1. Compile Feedback and Analyze Event Success

Timeline: January 23, 2025 – January 25, 2025

Objective:
To evaluate the event’s impact by gathering and analyzing feedback, assessing the effectiveness of the event, and identifying areas for improvement for future events.

Actions:

• Review Feedback from Attendees, Speakers, and Stakeholders:
  • Survey Responses: Compile and analyze the responses from post-event surveys and real-time feedback collected during the event. Look for common themes regarding the event’s content, speakers, organization, and overall experience.
  • Social Media Monitoring: Analyze feedback from social media mentions, hashtags, and comments. This will help gauge public sentiment and reactions to the event.
  • Engagement Metrics: Assess participant engagement in both virtual and physical aspects of the event, such as session participation, questions asked, interactions in breakout rooms, and social media activity.
• Evaluate Event Logistics:
  • Assess the smoothness of event logistics, including registration, venue (physical or virtual) management, speaker coordination, technical issues, and overall time management.
  • Collect feedback from staff and volunteers involved in event execution to gain insight into potential operational improvements.
• Identify Key Outcomes:
  • Identify which sessions were most impactful and relevant to participants, especially those related to resource mobilization and the SayPro Development Royalty.
  • Evaluate whether the event met its objectives of policy advocacy and resource mobilization, identifying the level of consensus achieved among stakeholders.
• Prepare Event Performance Report:
  • Summarize key findings from the feedback, assessing the overall success of the event, areas that went well, and areas that need improvement for future events.

2. Prepare and Distribute the Post-Event Report with Key Takeaways, Action Points, and Next Steps

Timeline: January 26, 2025 – January 28, 2025

Objective:
To document the key discussions, outcomes, and recommendations from the event in a comprehensive post-event report, ensuring that all participants and stakeholders are informed and that actionable insights are shared for future policy advocacy.

Actions:

• Draft Post-Event Report:
  • Summary of Key Discussions: Provide an overview of the main topics covered during the event, focusing on critical points discussed in the policy advocacy sessions related to resource mobilization, sustainable development, and the SayPro Development Royalty.
  • Key Takeaways: Highlight actionable insights and recommendations made during panel discussions, speeches, and breakout sessions. These could include suggested policy changes, new ideas for resource mobilization strategies, or recommendations for further research and collaboration.
  • Proposed Action Points: List the follow-up actions, including commitments made by attendees or stakeholders to push forward advocacy efforts, draft new policies, or engage in further dialogue on resource mobilization.
  • Next Steps for Advocacy Efforts: Outline the next steps for maintaining momentum, including future events, reports, or collaborative efforts among stakeholders to advocate for changes in resource mobilization policies.
• Incorporate Feedback:
  • Integrate feedback from event participants to provide a comprehensive view of what worked well and what needs attention in future events or initiatives.
• Design the Post-Event Report:
  • Ensure the post-event report is visually appealing and easy to read, incorporating infographics, quotes, and highlights where applicable.
  • Include a section on “Key Stakeholders Involved” to recognize contributors and promote continued collaboration.
• Distribute the Report:
  • Share the post-event report with all registered participants, speakers, panelists, partners, and stakeholders involved in the event.
  • Post the report on SayPro’s website for broader access and to maintain transparency.

3. Send Thank-You Notes and Follow-Up Materials to Speakers, Partners, and Attendees

Timeline: January 23, 2025 – January 28, 2025

Objective:
To express gratitude to all individuals and organizations that contributed to the success of the event, while also providing follow-up materials to maintain engagement and build long-term relationships.

Actions:

• Send Personalized Thank-You Notes:
  • Speakers and Panelists: Send individualized thank-you emails or letters to all speakers, panelists, and moderators, expressing appreciation for their contributions to the event. Highlight specific insights or impactful moments from their sessions to make the thank-you more personal.
  • Event Partners and Sponsors: Send tailored thank-you notes to event partners, sponsors, and stakeholders who supported the event, acknowledging their role in making the event a success.
  • Attendees: Send a general thank-you email to attendees, expressing appreciation for their participation and engagement, and providing them with a link to the event recording or other follow-up materials.
• Distribute Follow-Up Materials:
  • Event Recordings and Presentations: Provide links to recorded sessions, presentation slides, and any additional event materials (such as policy briefs or reports) for participants who may have missed parts of the event or want to revisit discussions.
  • Resource Materials: If applicable, send additional resources that were discussed or recommended during the event (e.g., research papers, articles, or reports on resource mobilization).

4. Maintain Momentum by Sharing Key Policy Advocacy Outcomes via SayPro’s Website, Newsletters, and Social Media

Timeline: January 29, 2025 – January 30, 2025

Objective:
To keep the event’s momentum going by sharing key outcomes and policy recommendations widely through SayPro’s digital channels, ensuring that the advocacy efforts continue to gain attention and support from stakeholders.

Actions:

• Update SayPro’s Website:
  • Post a comprehensive summary of the event on the SayPro website, including key takeaways, proposed policy changes, and action points. Ensure that the event’s recordings or highlights are accessible for anyone who could not attend.
  • Create a dedicated event page that includes relevant documents, such as the post-event report, presentation slides, and key resources.
• Feature Event Highlights in Newsletters:
  • Include a section in SayPro’s monthly or bi-monthly newsletters summarizing the event’s key outcomes, emphasizing any key policy recommendations or action points.
  • Include links to the post-event report and any new resources created as a result of the event, driving traffic to SayPro’s website and keeping the community engaged.
• Promote Event Outcomes on Social Media:
  • Share highlights from the event, including quotes from key speakers, impactful moments, and key policy recommendations, on SayPro’s social media platforms (Twitter, LinkedIn, Facebook, etc.).
  • Use event hashtags (e.g., #SayProAdvocacy, #ResourceMobilization) to create an ongoing conversation about the event’s outcomes and encourage broader public engagement.
  • Post snippets of the event video or key moments from panel discussions to maintain visibility and encourage further discussion on the topics covered.
• Engage with Stakeholders Online:
  • Encourage ongoing discussions on social media platforms by tagging speakers, partners, and attendees in relevant posts and asking questions related to the event’s key takeaways.
  • Host follow-up webinars or virtual roundtables that allow participants to continue the dialogue and work toward tangible policy changes.

Conclusion:

The SayPro Post-Event Activities (01-23-2025 to 01-30-2025) will ensure that the success of the event is measured, documented, and shared with all stakeholders, while maintaining the momentum of the policy advocacy efforts initiated during the event. By compiling feedback, preparing a comprehensive report, and engaging with participants and the public through targeted follow-up activities, SayPro will foster ongoing collaboration, strengthen its policy advocacy efforts, and contribute to the advancement of resource mobilization through the SayPro Development Royalty.