SayPro Post-Camp Feedback: Collect feedback from participants to evaluate the success of the camp and identify areas for improvement.

SCDR.4.6.4 – 5 Days Nature Crafts Camp by collecting meaningful input from participants, trainers, and stakeholders.

✅ SayPro Post-Camp Feedback Plan

🎯 Objective

To systematically collect, analyze, and utilize feedback from participants, trainers, and caregivers to:

Assess the impact and effectiveness of the camp
Identify strengths and success stories
Discover opportunities for program improvement
Ensure future SayPro camps continue to meet participant needs and developmental goals

📋 1. Feedback Collection Methods

To ensure well-rounded input, SayPro will collect feedback from three main groups:

👧 A. Participants (Youth Campers)

Age-appropriate formats (written, visual, and verbal)
Delivered on the final day of camp and optionally online afterward

Feedback Tools:

1. Simple Evaluation Forms (for ages 12–18)

Likert scale ratings (1–5)
Open-ended questions
Emoji scales for younger participants

2. Reflection Journal Pages

Final pages include prompts such as:

“What was your favorite part of camp?”
“What would you change?”
“What did you learn about nature or yourself?”

3. Sticker or Dot Voting Wall

Visual method where participants vote on:

Favorite craft session
Most fun activity
Most useful lesson

4. Feedback Circle

Group-led verbal reflection where participants can share highlights, challenges, or suggestions

🧑‍🏫 B. Trainers & Facilitators

Gather structured input from those leading activities to evaluate:

Session flow and participant engagement
Material sufficiency and appropriateness
Suggestions for logistical improvements

Tools:

Trainer Feedback Form

Was the session time adequate?
Did participants understand the activity easily?
Were there enough materials?
How would you improve this craft next time?

Debrief Meeting

Conduct a 30-minute group reflection session with all trainers and staff post-camp

👨‍👩‍👧 C. Parents/Guardians (Optional)

Sent 1–2 days after camp ends

Tool:

Short Online Survey (Google Forms)

How did your child respond to the camp experience?
Did you observe any changes in behavior, interests, or confidence?
Would you recommend this camp to others?

🔎 2. Key Feedback Themes to Evaluate

| Theme | Description |
| – | – |
| Engagement & Fun | How much participants enjoyed the sessions |
| Learning & Development | What participants learned about nature, crafts, teamwork, etc. |
| Logistics & Organization | Was the camp well-coordinated? Was the schedule manageable? |
| Trainer Effectiveness | Were trainers engaging, supportive, and clear in their delivery? |
| Safety & Comfort | Did participants feel safe, welcomed, and included? |
| Materials & Activities | Were the natural materials appropriate and creative? |
| Participant Suggestions | What participants would like to see next time |

📊 3. Feedback Form Sample (Participant – Ages 12–18)

1. Rate the following from 1 (Poor) to 5 (Excellent):

Overall camp experience
Quality of the craft sessions
Friendliness and helpfulness of trainers
Organization and timing of the camp
How safe and comfortable you felt

2. What was your favorite activity and why?

3. What new thing did you learn at camp?

4. What would you change or improve?

5. Would you like to attend another SayPro camp?

☐ Yes ☐ No ☐ Maybe

6. Any message or suggestion for the SayPro team?

📁 4. Data Collection, Analysis & Reporting

📥 Collection:

Physical forms collected on Day 5 before departure
Online forms sent via email/WhatsApp within 48 hours

🧮 Analysis:

Quantitative data (ratings, votes) summarized into charts/graphs
Qualitative data (written responses) thematically coded (e.g., “liked crafts”, “wanted more free time”)

📄 Reporting:

Compile a Post-Camp Evaluation Report for internal review
Include:

Summary of scores
Participant testimonials
Lessons learned and recommended changes
Share report highlights with stakeholders, trainers, and funders

🏆 5. Follow-Up and Appreciation

Send thank-you messages to participants and families (via SMS/WhatsApp or email)
Highlight feedback results on SayPro social media
Include a feedback-driven action statement:

E.g., “Based on your feedback, next year’s camp will include more free painting time and an overnight option!”

✅ Sample Timeline for Feedback Collection

| Day | Activity |
| — | – |
| Day 5 (Final Day) | Participant feedback forms and circle |
| +1 Day | Trainer feedback meeting |
| +2 Days | Parent/guardian survey sent |
| +5 Days | Feedback summary and analysis begins |
| +10 Days | Post-Camp Report drafted and shared |

🎯 Outcome

The SayPro Post-Camp Feedback Plan ensures that the organization:

Listens to youth voices
Improves future programs based on direct experiences
Measures alignment with SayPro’s development goals
Demonstrates transparency and accountability to partners and communities

Would you like me to generate editable templates for feedback forms (participant, trainer, and parent) or a sample post-camp evaluation report layout?