SayPro Position Title: Donor Fund Allocation Officer.

🔷 SayPro Job Description Document
Position Title: Donor Fund Allocation Officer (SCMR-2)
Department: Fundraising, Sponsorships, Donations, and Crowdfunding
Division: SayPro Marketing Royalty (SCMR)
Location: SayPro Headquarters / Remote & Onsite Hybrid
Employment Type: Full-Time
Report To: Head of Donor Strategy and Fund Allocation
Salary Range: Competitive, Commensurate with Experience
Date of Issue: April 2025

🔹 Position Overview

The Donor Fund Allocation Officer (SCMR-2) is a strategic and operational role critical to the effective management of SayPro’s donor funds. This position is responsible for ensuring the fair, transparent, and mission-aligned distribution of all donor-contributed financial resources. Working within the SayPro Marketing Royalty (SCMR) structure, the officer coordinates allocation across various programs, departments, and projects based on real-time data, organizational priorities, and donor specifications.

The Donor Fund Allocation Officer will also be responsible for developing, managing, and refining the SCMR-2 allocation framework, conducting fund flow analysis, producing donor impact reports, and collaborating with other departments to ensure that every dollar, rand, euro, or pound is utilized ethically, transparently, and effectively.

🔹 Key Responsibilities

📊 Fund Allocation & Budget Strategy

• Coordinate monthly donor fund allocation based on SayPro’s strategic goals and SCMR-2 criteria.
• Apply SayPro’s Fund Allocation Matrix (FAM) to assess needs and justify allocation decisions.
• Develop and maintain fund allocation schedules aligned with grant cycles and donor timelines.
• Align allocated resources with the organization’s mission focus areas (Education, Youth Employment, Entrepreneurship, etc.).

🔄 Financial Tracking and Monitoring

• Monitor and track real-time fund utilization through SayPro’s digital financial dashboards.
• Identify underperforming or overfunded areas and recommend reallocation to maximize impact.
• Collaborate with the Finance Department to reconcile fund allocations with expenditures.
• Oversee monthly variance analysis between budgeted and actual spending by department.

📁 Donor-Specific Fund Management

• Review and interpret donor agreements to ensure compliance with funding restrictions.
• Ensure donor-designated contributions are allocated exactly as intended, with no unauthorized diversions.
• Maintain an up-to-date registry of donor fund flows and historical allocation records.

📈 Reporting and Impact Communication

• Generate monthly, quarterly, and annual fund utilization reports for donors and internal stakeholders.
• Collaborate with the Monitoring & Evaluation (M&E) Team to capture and present impact outcomes tied to each allocation.
• Contribute to SayPro’s donor trust-building initiatives through transparent and compelling impact storytelling.

🛠️ Governance, Compliance & Auditing

• Adhere to all SayPro governance policies, including financial ethics, procurement, and donor compliance.
• Serve as the primary liaison during internal and external financial audits relating to donor funds.
• Ensure fund allocation decisions are approved through proper SCMR governance channels.

🤝 Cross-Departmental Collaboration

• Work closely with Program Managers to understand funding requirements and performance metrics.
• Liaise with the Strategy, Legal, and Operations teams to verify policy compliance and strategic fit.
• Support the Fundraising team in aligning new donor proposals with SayPro’s fund allocation model.

🔹 Required Skills & Competencies

🔹 Minimum Qualifications

• Bachelor’s degree in Finance, Accounting, Development Studies, Economics, or related field (Master’s degree is an advantage).
• At least 3 years’ experience in non-profit finance, donor fund management, or grant allocation.
• Demonstrated experience in working with international donors, foundations, and corporate funders.
• Familiarity with donor reporting tools, compliance frameworks, and nonprofit budgeting.

🔹 Preferred Experience

• Experience with financial management systems such as QuickBooks, Xero, or SAP.
• Proficiency in CRM platforms (e.g., Salesforce, Bloomerang, or SayPro’s custom CRM).
• Experience working in an African NGO or social enterprise context is highly desirable.
• Knowledge of impact measurement methodologies such as Theory of Change and Results-Based Financing.

🔹 Performance Indicators

🔹 Work Culture & Benefits

• Dynamic team culture rooted in values of integrity, innovation, and impact.
• Opportunities for professional development, including training and certifications.
• Flexible working hours and hybrid work arrangements.
• Access to SayPro’s internal impact innovation lab and think-tank sessions.
• Annual leave, medical benefits, and career progression opportunities within SCMR.

🔹 Application Process

Qualified candidates should submit the following via SayPro’s Career Portal:

1. Detailed CV or resume
2. Cover letter explaining motivation and relevant experience
3. Sample report or allocation plan (if available)
4. Contact details for three professional references

🔹 Closing Statement

The Donor Fund Allocation Officer (SCMR-2) is not just a finance professional—it is a mission enabler, ethical steward, and strategic thinker. This role is ideal for someone passionate about transparency, governance, and the transformative power of donor-driven development.