SayPro Participant Progress Assessment and Feedback Collection: Task: Evaluate participant progress through pre-and post-session surveys, quizzes, and one-on-one feedback sessions Deadline: 05-31-2025

SayPro Participant Progress Assessment and Feedback Collection Plan

Program: SayPro Monthly May Edition (SCDR-4)
Focus Area: Life Skills & Social Skills Development
Organized by: SayPro Camps Office
Under: SayPro Development Royalty
Task: Evaluate participant progress through pre- and post-session surveys, quizzes, and one-on-one feedback sessions.
Deadline: 31 May 2025
Expected Outcome: Comprehensive feedback and assessment to evaluate individual and overall program success.

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🎯 Objective

The goal of this task is to assess each participant’s growth and progress throughout the SayPro program by gathering quantitative and qualitative data through structured surveys, quizzes, and personalized feedback. The assessment will provide valuable insights into both individual skill development and the overall effectiveness of the program.

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🧩 Assessment Structure

1. Pre-Session Surveys (Initial Assessment)

Before the program begins, participants will complete a Pre-Session Survey to measure their initial levels of key life and social skills. This will help to identify baseline data, providing a foundation for comparison later in the program.

• Topics Covered:
  • Self-awareness (e.g., “How confident do you feel in social situations?”)
  • Communication Skills (e.g., “How comfortable are you speaking in front of a group?”)
  • Problem-Solving Ability (e.g., “How often do you seek solutions in difficult situations?”)
  • Teamwork and Collaboration (e.g., “How well do you work with others in group activities?”)
• Format: Multiple-choice and Likert-scale questions (e.g., “Strongly Agree” to “Strongly Disagree”).
• Purpose: Establish a baseline understanding of each participant’s strengths and areas for improvement, allowing for targeted interventions and tracking of progress.

2. Post-Session Surveys (Ongoing Progress Evaluation)

After each workshop, participants will complete a Post-Session Survey to evaluate their immediate takeaways from the session and to gather feedback on the session’s content, structure, and delivery.

• Topics Covered:
  • Session Impact (e.g., “I learned something new that will help me in everyday life.”)
  • Engagement Level (e.g., “I felt actively engaged in today’s activities.”)
  • Application of Skills (e.g., “I am confident I can apply what I learned today in real-life situations.”)
• Format: Combination of multiple-choice, Likert scale, and open-ended questions for in-depth feedback.
• Purpose: Continuously measure the effectiveness of each session and identify areas where the facilitator can improve content or delivery. Also, assess how well participants grasp and internalize new skills.

3. Quizzes (Knowledge and Skill Check)

Throughout the program, quizzes will be administered at key points (e.g., after learning specific skills like conflict resolution or communication) to test the participants’ retention of the material covered.

• Types of Quizzes:
  • Knowledge-Based: Multiple-choice questions to assess understanding of concepts (e.g., “Which of the following is an example of active listening?”).
  • Scenario-Based: Short-answer or multiple-choice questions where participants answer based on real-life scenarios (e.g., “How would you handle a conflict at school?”).
  • Skill Application: True/False questions to assess the application of learned skills (e.g., “If you disagree with a team member, it’s best to stay quiet to avoid confrontation” – True or False).
• Purpose: Ensure participants understand the core concepts of each session and reinforce their learning.

4. One-on-One Feedback Sessions (Personalized Assessment)

One-on-one feedback sessions will be scheduled at key points throughout the program (e.g., mid-way and at the end) to offer personalized feedback on participants’ progress. These sessions will be conducted by facilitators or mentors to allow participants to reflect on their growth, ask questions, and receive constructive feedback.

• Purpose:
  • To give personalized feedback on a participant’s strengths and areas for improvement.
  • To understand any challenges the participant may be facing and offer guidance.
  • To motivate and encourage participants to continue developing their skills beyond the program.
• Format:
  • Participants will answer reflection questions (e.g., “What skills do you feel you’ve developed most during this program?”).
  • Facilitators will provide feedback based on observations, surveys, and quiz results, and discuss progress toward personal goals.
  • Action Plan: Facilitators will work with participants to set goals for the rest of the program and beyond.

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📅 Assessment Timeline

Date Range	Task
05 Oct – 10 Oct	Pre-session surveys for initial assessment.
Throughout Program (Weekly)	Post-session surveys after every workshop to assess engagement, learning, and application.
Mid-Program (15 Nov – 30 Nov)	One-on-one feedback sessions to assess progress and address challenges.
End of Program (25–31 May 2025)	Post-program surveys, quizzes, and final one-on-one feedback sessions to evaluate overall growth and program impact.

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📊 Tracking & Reporting Participant Progress

Data Collection and Analysis:

• Surveys and Quizzes: Data will be automatically compiled using an online survey tool (e.g., Google Forms or SurveyMonkey) to track responses and generate summaries.
• Feedback Sessions: Facilitators will take notes during one-on-one sessions to document the participant’s progress, challenges, and goals.

Progress Tracking Dashboard:

• A progress tracking dashboard will be created using Excel, Google Sheets, or an online tool to visualize the collected data (e.g., progress percentages in quizzes, trends in survey responses, and feedback from facilitators).
• Metrics to Track:
  • Survey Completion Rates: Measure the percentage of participants who complete pre- and post-session surveys.
  • Quiz Scores: Track improvements in quiz scores over time to measure knowledge retention and skill application.
  • Feedback Session Outcomes: Summarize insights from one-on-one sessions, highlighting key areas of growth and any needs for additional support.
  • Participant Engagement: Track the level of engagement (via survey results and participation in activities) to ensure consistent involvement.

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✅ Expected Outcome

By the end of the assessment and feedback collection process (31 May 2025), we expect to achieve the following:

1. Clear Progress Insights: Comprehensive understanding of each participant’s growth in life skills and social competencies.
2. Improved Engagement: Continuous participation and engagement from participants, as reflected in post-session surveys and one-on-one feedback.
3. Personalized Development Plans: Actionable feedback and goal-setting for each participant, ensuring they leave the program with tangible progress and confidence in their skills.
4. Program Improvement: Identifying areas for improvement in the curriculum, delivery, and content through continuous feedback from participants.

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📂 Final Deliverables

1. Pre-Session Survey Results: Baseline data to track participant progress.
2. Post-Session Surveys: Ongoing evaluations to measure learning outcomes and engagement.
3. Quiz Results: Test scores to assess knowledge retention and application.
4. One-on-One Feedback Notes: Personalized feedback sessions with action plans for individual growth.
5. Progress Report: A final report summarizing the overall impact of the program, highlighting key achievements, and identifying areas for future improvement.

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