SayPro Organize and facilitate online workshops that guide participants through the goal-setting process.

Absolutely! Below is a detailed guide for organizing and facilitating online workshops under the SayPro Monthly Goal-Setting Initiative. These workshops are central to participant engagement, education, and empowerment as they provide structured guidance through the goal-setting process.

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🎓 SayPro Online Goal-Setting Workshops: Planning, Structure & Facilitation

🎯 Objective:

To provide participants with an interactive, educational, and supportive online environment where they can learn how to set SMART goals, overcome challenges, and build accountability for sustained personal and professional growth.

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🧩 Key Components of the Workshop Plan

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1. Workshop Planning and Scheduling

Purpose: Set a clear timeline and schedule to align with monthly program cycles.

Frequency:

• Monthly (at the start of each month)
• Optional: Mid-month refresher or Q&A session

Suggested Timeline:

Activity	Timeline
Planning & Prep	2 weeks before start of new month
Promotion & Registration	10–14 days before workshop
Workshop Execution	Days 1–3 of the new month
Feedback Collection	Immediately after the session

Platform Options:

• Zoom (with breakout rooms)
• Microsoft Teams
• Google Meet
• Optional integration with the SayPro website for registration and calendar syncing

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2. Workshop Structure and Agenda

Duration: 60–90 minutes
Format: Live online (recorded for those who can’t attend live)

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🕐 Sample Agenda (90 Minutes Total)

Time	Segment	Description
0–10 mins	Welcome & Overview	Greet participants, introduce SayPro facilitators, and outline objectives.
10–25 mins	Why Goal-Setting Matters	Discuss the impact of goal-setting on personal and career growth. Include inspiring examples or data.
25–55 mins	SMART Goal-Setting Workshop	Explain SMART criteria. Guide participants to write 1–2 of their own SMART goals using a template. Use breakout rooms or solo time.
55–70 mins	Interactive Sharing & Feedback	Invite volunteers to share goals. Facilitators provide feedback. Peer feedback can be enabled in breakout groups.
70–80 mins	Tools & Tracking Methods	Showcase SayPro’s templates, tracking tools, and accountability systems. Quick walkthroughs of resources on the website.
80–90 mins	Q&A and Wrap-Up	Answer questions, reinforce next steps (submit goals, sign up for check-ins), and close with motivation.

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3. Facilitation Guidelines

Facilitators’ Role:

• Keep energy and pace high.
• Use simple, motivating language.
• Provide real-world examples.
• Encourage participation, not just passive watching.
• Be prepared with stories of previous SayPro participant successes.

Key Engagement Techniques:

• Polls (e.g., “How confident are you in your current goal?”)
• Breakout rooms (for peer feedback)
• Live templates/forms (Google Docs collaboration)
• Chat prompts (e.g., “Write one word that describes your goal today.”)

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4. Participant Materials

Provide these before or during the workshop:

Material	Format	Use
SMART Goal Template	PDF, Word, Google Docs	To draft goals during workshop
Progress Tracker	Excel, Google Sheets	To monitor weekly efforts
Workshop Slides	PDF	For reference
Reflection Prompt Sheet	Word, PDF	For use after the session

Make all materials downloadable via the SayPro website or email.

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5. Promotion & Registration

Promotion Channels:

• SayPro website (homepage banner + events section)
• Social media (LinkedIn, Facebook, Instagram)
• Email newsletters
• WhatsApp or Slack community groups

Registration Tools:

• Google Forms or Eventbrite for RSVPs
• Email confirmations with workshop links and reminders
• Optional calendar integration (Google/Outlook)

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6. Post-Workshop Activities

Immediately After:

• Share recording link + PDF materials
• Send feedback survey (Google Form or Typeform)
• Encourage participants to submit their final SMART goals
• Offer next steps (e.g., join mentorship, accountability groups)

Follow-up Support:

• Weekly reminder emails
• Access to progress tracking tools
• Optional mid-month live check-in or email accountability check

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📊 Workshop Success Metrics

Metric	Method of Measurement
Registration vs. attendance rate	Event tracking/report
Participant satisfaction	Feedback survey results
Goal completion rate (end of month)	Goal tracking forms
Engagement	Chat activity, poll responses, breakout participation

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✅ Summary Checklist

✔ Finalize agenda and script
✔ Prepare and upload materials
✔ Promote event on all channels
✔ Conduct dry run with facilitators
✔ Deliver interactive, participant-centered workshop
✔ Send follow-up materials + collect feedback

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