SayPro Ntshuxeko Shihangu submission of SayPro Monthly May SCDR-1 SayPro Monthly Public Meetings: Organizing and facilitating community meetings and forums by SayPro Community Development Office under SayPro Development Royalty by SayPro Advice Desk Officer SCDR under SayPro Development Royalty 2025-05-06 to 2025-05-06

To the CEO of SayPro Neftaly Malatjie, the Chairperson Mr Legodi, SayPro Royal Committee Members and all SayPro Chiefs

Kgotso a ebe le lena

In reference to https://en.saypro.online/event/saypro-monthly-may-scdr-1-saypro-monthly-public-meetings-organizing-and-facilitating-community-meetings-and-forums-by-saypro-community-development-office-under-saypro-development-royalty-2/

Please receive the submission of my work

SayPro Coordinate Logistics: the SayPro event planning module to arrange venues or virtual spaces (via SayPro Zoom/Meet integrations).
-https://charity.saypro.online/saypro-coordinate-logistics-the-saypro-event-planning-module-to-arrange-venues-or-virtual-spaces-via-saypro-zoom-meet-integrations/

SayPro Mobilize Participants Identify, invite, and confirm local stakeholders using SayPro’s community database.
-https://charity.saypro.online/saypro-mobilize-participants-identify-invite-and-confirm-local-stakeholders-using-saypros-community-database/

SayPro Facilitate Meetings Guide discussion topics, moderate sessions, and ensure inclusive speaking opportunities.
-https://charity.saypro.online/saypro-facilitate-meetings-guide-discussion-topics-moderate-sessions-and-ensure-inclusive-speaking-opportunities/

SayPro Document Proceedings Use SayPro meeting templates to record discussions, decisions, and action items.
-https://charity.saypro.online/saypro-document-proceedings-use-saypro-meeting-templates-to-record-discussions-decisions-and-action-items/

SayPro Report and Follow-Up Upload meeting minutes, participant lists, feedback, and resolutions to SayPro’s digital repository.
-https://charity.saypro.online/saypro-report-and-follow-up-upload-meeting-minutes-participant-lists-feedback-and-resolutions-to-saypros-digital-repository/

SayProTask 1: Plan and schedule at least two community meetings using SayPro’s Event Scheduler.
-https://charity.saypro.online/sayprotask-1-plan-and-schedule-at-least-two-community-meetings-using-saypros-event-scheduler/

SayPro Task 2: Prepare and share meeting agendas with at least five days’ notice via SayPro Email Tool.
-https://charity.saypro.online/saypro-task-2-prepare-and-share-meeting-agendas-with-at-least-five-days-notice-via-saypro-email-tool/

SayPro Task 3: Conduct meetings using SayPro’s Facilitation Guide.
-https://charity.saypro.online/saypro-task-3-conduct-meetings-using-saypros-facilitation-guide/

SayPro Task 4: Record and upload minutes, photos, and action resolutions within 48 hours to the SayPro website.
-https://charity.saypro.online/saypro-task-4-record-and-upload-minutes-photos-and-action-resolutions-within-48-hours-to-the-saypro-website/

SayPro Task 5: Collect feedback through SayPro’s online survey form.
-https://charity.saypro.online/saypro-task-5-collect-feedback-through-saypros-online-survey-form/

SayPro Task 6: Track follow-up actions agreed upon during meetings and update SayPro’s task tracker.
-https://charity.saypro.online/saypro-task-6-track-follow-up-actions-agreed-upon-during-meetings-and-update-saypros-task-tracker/

SayPro SayPro Public Meeting Agenda Template
-https://charity.saypro.online/saypro-saypro-public-meeting-agenda-template/

SayPro Participant Attendance Register (Digital and Downloadable)
-https://charity.saypro.online/saypro-participant-attendance-register-digital-and-downloadable-2/

SayPro Facilitator’s Guide and Checklist
-https://charity.saypro.online/saypro-facilitators-guide-and-checklist/

SayPro Meeting Minutes Template
-https://charity.saypro.online/saypro-meeting-minutes-template/

SayPro Community Feedback Form
-https://charity.saypro.online/saypro-community-feedback-form-3/

SayPro Action Plan Tracker Template
-https://charity.saypro.online/saypro-action-plan-tracker-template/

SayPro Staff ID and Assigned Community List
-https://charity.saypro.online/saypro-staff-id-and-assigned-community-list/

SayPro Signed Meeting Compliance and Safety Protocol Acknowledgment
-https://charity.saypro.online/saypro-signed-meeting-compliance-and-safety-protocol-acknowledgment/

SayPro Approved Agenda and Meeting Plan (uploaded before meeting date)
-https://charity.saypro.online/saypro-approved-agenda-and-meeting-plan-uploaded-before-meeting-date/

SayPro Signed Attendance Register (physical or digital copy)
-https://charity.saypro.online/saypro-signed-attendance-register-physical-or-digital-copy/

SayPro Post-Meeting Summary Report
-https://charity.saypro.online/saypro-post-meeting-summary-report/

SayPro Media Consent Forms for photographs or recordings
-https://charity.saypro.online/saypro-media-consent-forms-for-photographs-or-recordings/

SayPro Generate 100 topics for community development public meetings
-https://charity.saypro.online/saypro-generate-100-topics-for-community-development-public-meetings/

SayPro List 100 discussion points for civic engagement forums.
-https://charity.saypro.online/saypro-list-100-discussion-points-for-civic-engagement-forums/

SayPro Create 100 ideas for facilitating inclusive community dialogues.
-https://charity.saypro.online/saypro-create-100-ideas-for-facilitating-inclusive-community-dialogues/

SayPro Identify 100 common issues addressed in rural town halls.
-https://charity.saypro.online/saypro-identify-100-common-issues-addressed-in-rural-town-halls/

SayPro Write 100 best practices for leading community feedback sessions.
-https://charity.saypro.online/saypro-write-100-best-practices-for-leading-community-feedback-sessions/

SayPro Host at least 6 community forums across participating regions.
-https://charity.saypro.online/saypro-host-at-least-6-community-forums-across-participating-regions/

SayPro Achieve 80% community representation across all SayPro meetings.
-https://charity.saypro.online/saypro-achieve-80-community-representation-across-all-saypro-meetings/

SayPro Ensure 100% documentation of all meetings through SayPro’s platform.
-https://charity.saypro.online/saypro-ensure-100-documentation-of-all-meetings-through-saypros-platform/

SayPro Collect and respond to at least 50 actionable community recommendations.
-https://charity.saypro.online/saypro-collect-and-respond-to-at-least-50-actionable-community-recommendations/

SayPro Publish a SayPro Public Engagement Report summarizing discussions, concerns, and follow-up.
-https://charity.saypro.online/saypro-publish-a-saypro-public-engagement-report-summarizing-discussions-concerns-and-follow-up/

My message shall end here.

Ntshuxeko Shihangu| Advice Desk Officer SCDR| SayPro