1. General Information Field Details Review Month ___________________________________________ Date of Review ___________________________________________ Reviewer Name ___________________________________________ Position/Department ___________________________________________
2. Financial Compliance Compliance Area Checklist Item Status (✔/✘/N/A) Comments/Actions Required Donation Receipt and Recording All donations recorded accurately in CRM and financial dashboards. Fund Allocation Allocations aligned with donor restrictions and SayPro policies. Expense Documentation All expenses supported by valid receipts and invoices. Budget Adherence Program and departmental spending within approved budgets. Bank Reconciliations Monthly bank reconciliations completed and discrepancies resolved. Payroll Compliance Salaries and wages processed correctly with tax and statutory deductions applied.
3. Donor and Program Compliance Compliance Area Checklist Item Status (✔/✘/N/A) Comments/Actions Required Donor Restrictions Restricted funds used only for designated purposes. Reporting Obligations Monthly/quarterly donor reports submitted on time and accurately. Program Deliverables Activities and outputs meet the agreed program objectives and timelines. Impact Measurement Monitoring and evaluation data collected and reported as required. Beneficiary Safeguards Compliance with beneficiary protection policies and ethical standards.
4. Governance and Policy Compliance Compliance Area Checklist Item Status (✔/✘/N/A) Comments/Actions Required Board Approvals Fund allocations and major decisions approved by SCMR or Board as required. Policy Adherence Compliance with SayPro financial, procurement, and ethical policies. Conflict of Interest Declarations Staff and board members submitted updated COI declarations. Data Privacy and Security Donor and beneficiary data handled per privacy policy and protected from unauthorized access.
5. Systems and Process Compliance Compliance Area Checklist Item Status (✔/✘/N/A) Comments/Actions Required CRM and Financial Systems Systems updated timely with accurate data entries. Internal Controls Segregation of duties and approval workflows followed. Backup and Data Security Regular data backups completed and secure storage maintained.
6. Summary and Action Plan Item Findings/Issues Noted Recommended Actions Responsible Person Due Date Status
7. Reviewer’s Comments and Recommendations 8. Reviewer’s Signature: ___________________________ Date: ___________________________ This review sheet helps SayPro maintain consistent monthly oversight of compliance requirements, identify gaps proactively, and ensure continuous adherence to donor and organizational standards.
Leave a Reply