SayPro Minutes of the Meeting

Purpose of the meeting: Performance and attendance
Date: 20 May 2025
Time: 13:00
Chairperson: Legodi

Attendees:

SayProCDR
SayProCOR
SayProCLMR

1. Opening and Purpose

• The meeting was called by SayProCDR to discuss ongoing issues concerning the performance and attendance of certain Development Specialists.

2. Key Complaints and Discussions

2.1 Performance and Attendance Issues

• Ralepelle raised serious concerns about:
  • Andrice Macuacua and Daniel Makano:
    • Frequently absent from work.
    • Do not complete assigned tasks.
    • Fail to follow instructions.
  • Macuacua, in particular, reportedly ignores assignments and shows a lack of understanding.
  • The Development team has not been recording or managing Neftaly Kingdom’s activities, which is a major gap in responsibility.

2.2 Task Refusal and Misconduct

• Mpe reported that:
  • Macuacua was instructed to film daily activities for Neftaly Kingdom kids, which is part of his job description.
  • Macuacua says he is publishing the events.
  • Mpe then asked Mabotsaneng to assist with video recording, and she complied without issue.

2.3 Support from Other Staff

• Regaugetswe confirmed ongoing issues:
  • Both Macuacua and Makano do not listen.
  • Frequently absent from work and fail to complete tasks.
  • They use WhatsApp for reporting instead of the Push platform, despite official instructions.
  • She stated she has tried to talk to them, but there has been no improvement.

3. Disciplinary Procedures and Policy Compliance

3.1 Importance of Warnings

• Legodi emphasized that:
  • Proper disciplinary procedures must be followed.
  • Written warnings should have been issued earlier.
  • Without documented warnings, SayPro will have difficulty defending actions legally (e.g., if challenged at CCMA).
  • Any future actions must align with SayPro policy and evidence-based processes.

3.2 Recommendations

• Rikhotso supported disciplinary action, stating that:
  • Daniel Makano should also receive a written warning.
  • Any grievances should follow the proper channel before reaching the board.
  • This was seconded by Legodi, who reinforced the importance of procedure.

4. Commitment to Policy and Fair Process

• Ralepelle expressed appreciation for the feedback and agreed to handle matters according to SayPro procedures moving forward.
• Legodi, in conclusion, stressed that:
  • Everyone must follow policy and procedure.
  • If someone fails to complete assigned work, a written warning must be issued.
  • This approach was again endorsed by Rikhotso.

5. Conclusion

• It was agreed that:
  • Written warnings will be issued to Andrice Macuacua and Daniel Makano.
  • All staff must report any other commitments to SayProCDR, so appropriate action can be taken.
  • All future disciplinary actions will be supported with documented evidence and follow proper internal procedures.

6. Meeting Adjourned

• Time: 13:30
• Minutes Prepared By: SayProCDR
• Date Issued: 21 May 2025