📋 SayPro Monthly SCDR Meeting Agenda Template

📅 Meeting Date: [Insert Date]
🕒 Time: [Start Time] – [End Time]
📍 Location/Platform: [Physical Venue / Virtual Meeting Link]
👤 Facilitator: [Meeting Leader’s Name]
✍ Minutes Recorder: [Name of Note-Taker]

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1️⃣ Welcome & Opening Remarks (10 min)

🔹 Facilitator’s Introduction: [Brief welcome and purpose of the meeting]
🔹 Agenda Review: Overview of key discussion points

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2️⃣ Review of Previous Action Items (15 min)

📌 Status Update on Last Meeting’s Decisions
✔ Completed Actions – Summary of tasks accomplished
⚠ Pending Actions – Update on incomplete or delayed tasks
❌ Challenges Faced – Discussion on any obstacles

📊 Attach tracking sheet for action items

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3️⃣ Performance Review & Key Metrics (30 min)

📊 Presentation of SayPro Performance Data

Metric	Target	Actual Performance	Status (✅/⚠/❌)	Remarks
Project Completion Rate	90%	[XX%]	✅ / ⚠ / ❌	[Comment]
Client Satisfaction	85%	[XX%]	✅ / ⚠ / ❌	[Comment]
Service Utilization Rate	85%	[XX%]	✅ / ⚠ / ❌	[Comment]
Budget Variance	±5%	[XX%]	✅ / ⚠ / ❌	[Comment]

🔹 Discussion on Trends & Insights
🔹 Department-Specific Performance Updates

📌 Graphs or dashboards can be included here.

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4️⃣ Issue Tracking & Problem Solving (20 min)

📌 Operational Challenges & Bottlenecks
⚠ Key Issues Identified: [List top 3-5 major concerns]
✅ Root Cause Analysis: [Discuss underlying reasons]
📌 Proposed Solutions & Responsible Teams

📊 Use a table for structured tracking:

Issue	Proposed Solution	Owner/Responsible Team	Deadline
[Issue 1]	[Solution]	[Team/Department]	[Target Date]
[Issue 2]	[Solution]	[Team/Department]	[Target Date]

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5️⃣ Planning & Strategic Goals for Next Quarter (25 min)

🎯 Setting Key Targets & Objectives
✔ Project Goals – [Define major initiatives for next quarter]
✔ Financial Goals – [Budget adjustments, funding strategies]
✔ Engagement Goals – [Stakeholder involvement, training sessions]

📌 Action Plan & Assignments

Task	Owner	Deadline	Status
[Task 1]	[Name/Team]	[Due Date]	Pending/In Progress/Completed
[Task 2]	[Name/Team]	[Due Date]	Pending/In Progress/Completed

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6️⃣ Special Focus Topics (15 min)

🔹 [Topic 1: Example – Community Engagement Strategy]
🔹 [Topic 2: Example – New Training Module Development]
🔹 [Topic 3: Example – Digital Transformation Initiatives]

📢 Guest speakers or specialized teams may present during this section.

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7️⃣ Open Forum & Team Feedback (10 min)

📢 General Q&A Session
✔ Team members share insights, concerns, or suggestions.

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8️⃣ Summary of Decisions & Next Steps (10 min)

📌 Key Takeaways from the Meeting
📌 Assigned Action Items & Deadlines
📌 Next Meeting Date & Agenda Topics

📊 Attach a summary of responsibilities and follow-up deadlines.

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📌 Notes & Attachments

📂 Supporting Documents: [Attach reports, charts, or additional materials]
📢 Action Items Tracking Sheet: [Provide an updated status list]

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🚀 SayPro is Committed to Action & Impact!