SayPro Media Release Form Template: A form granting SayPro permission to use performance recordings for promotional purposes.

Certainly! Here’s a detailed description and breakdown of the SayPro Media Release Form Template, designed to obtain participants’ consent for recording, using, and distributing their performance materials for promotional and other authorized purposes.

SayPro Media Release Form Template

The SayPro Media Release Form Template is a formal document that participants sign to grant SayPro the legal right to record, use, and distribute audio, video, photographic, and digital materials of their performances. This form is essential for protecting SayPro’s rights to promote the event while respecting participants’ rights and privacy.

Purpose:

This form ensures that SayPro has explicit permission to use participants’ recorded performances, images, and related content in marketing, social media, broadcast, and archival materials without infringing on personal rights or intellectual property. It clarifies the scope of usage and participants’ consent, minimizing legal risks.

Key Components of the SayPro Media Release Form Template

1. Participant Information

Full Name: Legal name of the participant or performer.
Contact Information: Email and phone number to maintain communication.
Date of Birth (if minor): For legal guardianship verification when applicable.
Performance Details: Title of the song or piece performed and date of performance.

2. Grant of Permission

A clear statement where the participant grants SayPro the right to record and use their performance.
Specify types of media included, such as audio recordings, video footage, photographs, and digital reproductions.
Example:
“I hereby grant SayPro and its authorized representatives the right to record, use, reproduce, distribute, and publicly display my performance and likeness in all media forms worldwide, in perpetuity, for promotional, educational, and commercial purposes.”

3. Scope of Use

Detail where and how the media may be used, such as:

SayPro’s official website and social media platforms (Facebook, Instagram, YouTube, TikTok, etc.)
Promotional videos and advertisements
Newsletters, brochures, and printed materials
Broadcast on television or radio (if applicable)
Event archives and future SayPro programs

4. Rights and Ownership

Clarify that the participant retains ownership of their original performance but grants a license to SayPro for the specified uses.
Confirm that no additional compensation will be provided for the use of the media.
Example:
“I understand that I will not receive any financial remuneration or other compensation for the use of my recorded materials as described above.”

5. Release and Waiver

Participant releases SayPro from any liability related to the use of the recordings, including claims related to privacy, defamation, or intellectual property.
Example:
“I release and hold harmless SayPro, its affiliates, employees, and agents from any claims arising out of the use of my performance recordings.”

6. Consent for Minors (if applicable)

If the participant is under 18, a parent or legal guardian must sign, granting consent on their behalf.
Include a section for guardian’s name, signature, and relationship to the minor.

7. Signature and Date

Space for participant (or guardian) signature and date to formalize the agreement.
Include a printed name field for clarity.

8. Contact Information for Questions

Provide SayPro’s contact details for participants who have questions or concerns regarding the media release.

Example Layout (Outline):

SayPro Media Release Form

Participant Information:

Full Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Email: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Phone Number: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date of Birth (if minor): \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Performance Title: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date of Performance: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Grant of Permission:
I hereby grant SayPro and its authorized representatives the right to record, use, reproduce, distribute, and publicly display my performance and likeness in all media forms worldwide, in perpetuity, for promotional, educational, and commercial purposes.

Scope of Use:
These materials may be used on SayPro’s official digital platforms, promotional materials, broadcast media, newsletters, and event archives.

Rights and Ownership:
I retain ownership of my original work but grant SayPro a non-exclusive, royalty-free license to use the recordings without additional compensation.

Release and Waiver:
I release SayPro and its representatives from any claims or liability related to the use of my recordings.

Consent for Minors:
(If participant is under 18)
I, the undersigned parent/legal guardian of the minor named above, consent to the terms of this media release.

Guardian Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Guardian Signature: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

Signature of Participant: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Date: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
Printed Name: \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

For questions, contact:
SayPro Coordinator
Email: [info@saypro.org](mailto:info@saypro.org)
Phone: (XXX) XXX-XXXX

Benefits of Using the Template

Protects SayPro legally by securing explicit usage rights.
Builds trust and transparency with participants.
Facilitates professional promotion and wider outreach of SayPro events.
Ensures compliance with privacy and intellectual property standards.

Would you like me to draft a fully formatted, fillable version of this media release form for SayPro?