SayPro Material List Template: A list of all natural materials required for the activities, including instructions for sourcing them.

🌿 SayPro Material List Template

Purpose: To track, source, and manage all materials needed for nature-based crafts, while promoting sustainability, safety, and efficient planning.

📋 1. Template Structure

Each material entry should include:

| Field | Description |
| — | |
| Material Name | Common name of the item (e.g., “Pinecones”, “Twine”) |
| Quantity Needed | Total number or volume required (based on participant numbers) |
| Activity Used For | Specify which craft(s) or session(s) the material will be used in |
| Sourcing Instructions | Where and how to source the material sustainably and safely |
| Preparation Required | Any cleaning, cutting, or sorting needed before use |
| Storage Requirements | How to store before and during the camp (e.g., dry, sealed, labelled) |
| Responsibility / Assigned To | Person or team responsible for procurement and preparation |

🧾 2. Example: Completed Material List Entries

| Material Name | Quantity Needed | Activity Used For | Sourcing Instructions | Preparation Required | Storage Requirements | Assigned To |
| | — | | — | — | — | — |
| Dried Leaves | 500 pieces | Nature Mandalas (Day 1), Leaf Collage (Day 3) | Collect from local park – only fallen leaves. Avoid collecting during rain. | Press leaves flat in books 2–3 days prior | Store flat in cardboard folders, dry area | Volunteer Team A |
| Twigs / Small Sticks | 300 units (10–15 cm) | Nature Mobiles (Day 1), Framing Craft (Day 4) | Gather dry twigs from school yard or hiking path. Do not break branches from trees. | Remove dirt; cut into lengths | Bundle with rubber bands by size | Logistics Coordinator |
| Pinecones | 100 units | Pinecone Owl Craft (Day 2) | Collect from pine tree areas (public parks). Ensure no insects inside. | Shake gently; soak in water + vinegar if needed | Store in mesh bags or open boxes | Participant Sourcing Group |
| Recycled Cardboard | 50 sheets (A4 size) | Recycled Art Boards (Day 3) | Ask local stores for clean packaging boxes or cereal boxes | Cut into equal sizes | Keep dry, stack flat | Procurement Officer |
| Clay (natural, non-toxic) | 10 kg | Nature Stamps (Day 4) | Purchase from eco-certified craft store or make with flour & salt | Store moist, portion into craft kits | Airtight buckets or cling wrap | Materials Manager |
| Natural Dyes (Beetroot, Turmeric) | For 150 participants | Eco Painting (Day 2) | Buy fresh vegetables/spices; boil or juice to extract dye | Prepare 1 day prior; strain | Refrigerate in labeled containers | Camp Kitchen Volunteer |

📦 3. Tips for Sourcing Natural Materials Sustainably

Always source locally to reduce carbon emissions and support the community.
Never harvest live plants or disrupt habitats – only collect fallen, discarded, or surplus materials.
Partner with:

Schools or families for recycled goods (boxes, bottles, jars).
Local parks (get permissions for bulk collection).
Municipal cleanup projects for safe natural debris.
Avoid purchasing materials unless necessary; prioritize donation drives or reuse.

🧰 4. Suggested Materials Checklist by Category

🔸 Natural Items (Found in Nature)

☐ Leaves (variety of shapes/sizes)
☐ Sticks/Twigs (10–20 cm long)
☐ Stones/pebbles (clean, small)
☐ Pinecones, seed pods, acorns
☐ Feathers (only if clean and naturally found)
☐ Bark pieces
☐ Flowers (pressed or dried)

🔸 Recycled/Repurposed Items

☐ Cardboard (cereal boxes, cartons)
☐ Toilet paper rolls
☐ Scrap fabric, yarn, string
☐ Bottle caps
☐ Old newspapers or magazines

🔸 Craft Supplies (Eco-Safe)

☐ Natural clay or salt dough
☐ Biodegradable glue or starch paste
☐ Water-based paints and brushes
☐ Recycled paper
☐ Eco-friendly twine or jute rope
☐ Safety scissors

🔸 Tools & Extras

☐ Baskets or bins for material stations
☐ Labels and signs (for eco education)
☐ Compost or waste sorting bins
☐ Reusable aprons and table covers

📑 5. How to Use This Template

1. Customize the template for each camp project or day.
2. Assign roles to staff/volunteers for sourcing and prepping.
3. Print and distribute as a working checklist to procurement and logistics teams.
4. Use during pre-camp inventory checks, and again for end-of-camp material reuse review.

📈 Optional Columns You Can Add for Monitoring

✅ Date Sourced
📍 Location Sourced From
💰 Estimated Cost (if purchased)
🧾 Donation Source or Partner
🔁 Reusability (Y/N)

Would you like:

A Google Sheet or Excel version of this material list template?
A printable checklist version for team leads and volunteers?
Templates specifically for each day of the camp or each activity?

Let me know and I’ll prepare them for you!