SayPro Linah Ralepelle Diepsloot Youth Project January 2025 Monthly Report

Monthly Progress Report
20250122
Admin: Linah Ralepelle

Introduction
Executive Summary
This report provides monthly update of the tasks performed by department of Administrative of SayPro, SayPro implements different activities to unemployed Youth in townships, rural areas, and farms of Southern Africa.
Our vision and mission focus on providing skills development service and community members with information on services offered by the company and other Community-Based Organizations.
Administration is a core position in the company, is found from each which department, the report is focused on the job done from admin department which can be paperwork or online work.
An admin is the most important person who has more information in the company, do planning, request, Human resource, meetings, and other duties that she/he is give.
Linah Ralepelle manages the admin department. I report to the monitoring and evaluation office.

SayPro aims to empower young people in the community by providing them with skills.

Report Summary

SayPro promotes the work done by its human capital to change the way people think about themselves by giving them skills and opportunities. The report includes all the results of the work that was done by the administrator for January 2025.
SayPro had designed its own policy and procedures which are followed by the employees and clients of the company, we also have basic Condition Act 75 of 1997 and Occupational health & Safety Act 85 of 1993 which the Act are followed and plug on the wall in the office.
The company allows a person to take Annual leave, study leave which the company needs to see timetable for exams, maternity which is 3 months’ unpaid leave, sick leave, family responsibility which a person have to submit prove and day offs. We have three people who took leave, One person took family responsibilities leave.
SayPro has worked in collaboration with government agencies (department of higher education and training), NGOs serving young and older people, large corporations and businesses, recruitment agencies, and local communities to promote inclusive economic empowerment (access into vocational training, completion and transition into the job market) for unemployed and unskilled young people through our ICT-based Work and Life readiness and opportunity placement model.90% of SayPro’s work is based online and management is able to monitor progress online.
We also assist clients by providing meals for those that comes to the Centre to attend programs. This helps to keep clients encouraged and focused as they do not attend sessions hungry. The total number of daily meals are 42 males 14 and females 28.
I am proud and excited to work with such a great team in empowering, motivating and encouraging the young people in the community. “SayPro Empowered Youth.’’

Activities Implemented this month
• Connecting computers
• Document the minutes and register for closing party
• Published Birthday message of Mr. Neftaly Malatjie, Reopening day, Mr. Timothy Magoro and New year day.
• Minutes and register for Research and Partnership report and meeting
• Sharing Development reports to SCDR
• Draft requisition for printer
• Minutes for staff meeting
• Job application and resumed cv
• Meeting with SCDR to discuss about Annual calendar of development events and to table it.
• Complete online assignment of Advanced ICT
• File minutes and registers of the meeting.
• Call with SCMR regarding health and safety file and discuss about training for Friday.
• Call with Mr. Ramolesana to check calendar of events
• Meeting with Development team to discuss about calendar of events.
• Assign development specialist to take daily videos
• Meeting with Royal Committee, Chiefs, Officers and Specialists to discuss about projects and calendar of events. Meeting with Mr. Malatjie, Royal Committee, Chiefs, Officers and Specialists for lunching calendar of events.
• Assign development to take daily videos
• Published minutes of the meeting for November on en.saypro.online
• Meeting with Mr. Ramolesana from Diepsloot Arsenal Development to have discussion regarding Calendar of events and training of soccer clinics.
• Meeting with development team to plan and organize the activities on calendar of events
• Developed consents form and waiver form with Ntshuxeko and Daniel
• Call SCDR and SCOR to asked advise for go ahead of soccer clinic for Development team in terms of documentation
• Meeting with Royal Committee to requests of attending soccer clinics for documents
• Update SCDR regarding the meeting we held with Mr. Ramolesana
• Went to Father Louis to print documentation for SayPro Soccer clinics
• Attend meeting and write minutes for finance and treasury submission for Q3. Review and amend forms for SayPro Diepsloot Arsenal soccer clinics.
• Went to Incubation Hub to requests venue for Graduation that will be held on 27/06/25
• Draft a list of Chiefs and their positions
• Forwarded Ms. Shihangu requisition form and claim form to SCFR
• Meeting with Development team to regarding SayPro Charity, NPO and Welfare group
• Attending a training of link facilitated by SCDR
• Published 10 activities on http://charity.saypro.online/
• Populate indicators, data on a sheet for temporary and permanent of human capital.
• Populate information of data required on excel for human capitals
• Trained Secretary on how to posts or publish activity using a link
• Attending SayPro Partner Alignment and share the minutes to SCDR.
• Attending Diepsloot Youth Project POA report and Meeting
• Verifying POA file before submission to DSD
• Meeting with development team regarding feedback of soccer clinics Attending SayPro Stakeholder’s meeting and writing minutes
• Download, print and scan requisition send them SCFR
• Publish SCDR activity online share the link to Royal Committee Group
• Populating information of Royal committee, volunteer and learners on a sheet of Data Required

• Meeting with SCLMR regarding SayPro Charity, NPO and Welfare
• Generating quotations on Makro with SCDR upload them to Finance and Treasurer folder
• Published minutes of the meeting for December on en.saypro.online
• Send softcopies Welfare to work, TISH and placement letter to Lesego via email.
• Call Ms. Netshiozwe with regard the money for DYP plumbing and went to mall to draw the cash to give it to Royal committee.
• Assigned tasks to development team
• Documents and captured minutes of SayPro Stakeholder’s meeting
• Attended SCLMR meeting together with all human capital regarding indicators and app guided by policy number 001.
• Attending meeting of SCOR regarding SayPro Question via teams and briefly update meeting of SayPro Question.
• Deleted 720 Activities on calendar of events
• Create folder for SayPro and DYP requisitions, draft a cover letter, minutes, attendance register and approval letter upload them into the file and share the link to SCFR, SCDR and Secretary of royal Committee
• Work with the Royal Committee regarding plumbing and assists them regarding registering on en.saypro.online
• Published Strategic plan for SayPro Arsenal on the website of https://sports.saypro.online/wp-admin/edit.php
• Attending meeting with Lesego for monitoring on the 22 January 2025
• Meeting conducted for the month of January 2025
20250108 0930 Human Capital Project Meeting
20250109 1600 Minutes Development request to attend Soccer Clinics Meeting
20250114 DYP POA report and meeting
20250121 1208 SayPro Future Skills Meeting

TRAINING CONDUCTED FOR THE MONTH OF JANUARY 2025

Training Name Date Facilitator
SayPro App – Policy number 0001 16 – 01 – 2025 Tsakani Rikhotso
SayPro Websites – SayPro Question 20 – 01 – 2025 Tsakani Rikhotso
SayPro Lunching of SayPro Message and stopping of teams 20 – 01 – 2025 Puluko Nkiwane
Review of SayPro Human capital’s work 22 – 01 – 2025 Neftaly Malatjie

Challenges Status
• Printer and scan not working Pending

SayPro ‘Empowered Youth’