SayPro Information and Targets for the QuarterFor the SayPro Monthly Economic Grants event, the following key information and targets are needed to ensure successful execution

For the SayPro Monthly Economic Grants Event, it’s crucial to define clear information and targets for the quarter to ensure the event’s success. Below is a detailed breakdown of the key components and targets required for effective execution:

1. Event Overview & Objectives

• Event Name: SayPro Monthly Economic Grants – April SCDR-2
• Organized By: SayPro Development Strategic Partnerships Office under SayPro Development Royalty SCDR
• Purpose: Provide grants to support local economic development projects with a focus on sustainability, job creation, inclusivity, and innovation.
• Key Objective: Identify and support promising local projects that address pressing economic challenges in the community.

2. Key Information for the Event

• Target Date for Event: [Insert Event Date]
• Application Deadline: [Insert Application Deadline]
• Grant Amount Distribution:
  • Total Grant Pool: [Insert Total Grant Amount]
  • Grant Allocation Per Project: [Insert Grant Amount Per Project]
• Event Format: Virtual/In-person/Hybrid (Select based on event nature)
• Venue/Platform: [Insert Venue/Virtual Platform details]
• Expected Audience:
  • Local entrepreneurs, community leaders, nonprofit organizations, businesses, and local government officials.
  • Key stakeholders such as financial institutions, investors, and economic development agencies.

3. Target Audience

• Applicants:
  • Local businesses, non-profits, and entrepreneurs with projects focused on economic revitalization, sustainability, inclusivity, and job creation.
  • Individuals or organizations from underrepresented communities (e.g., women, minorities, youth).
• Event Attendees:
  • Local government officials, economic development agencies, community organizations, potential partners, and the general public.

4. Event Timeline

• Event Kick-off: [Insert Event Start Time]
• Grant Announcements:
  • Start of Grant Presentation: [Insert Time for Presentations]
  • Final Grant Announcement: [Insert Time for Final Announcements]
• Grant Recipient Networking Session: [Insert Networking Time]
• Closing Remarks: [Insert Event End Time]

5. Targets for the Quarter

Target 1: Grant Application Submission & Review

• Application Period:
  • Open for applications: [Insert Application Open Date]
  • Deadline for submission: [Insert Application Deadline]
• Target Number of Applications: 50-100 applications
  • Review and Shortlisting: Review process should be completed within [Insert number of days after deadline], with shortlisted applicants announced by [Insert Date].

Target 2: Grant Recipients Selection

• Number of Grants Awarded: [Insert number of grants to be awarded (e.g., 10-15)]
• Evaluation Criteria:
  • Alignment with SayPro’s mission of economic development.
  • Focus on job creation, economic growth, and sustainability.
  • Demonstrated ability to execute and scale projects effectively.

Target 3: Event Registration and Attendance

• Target Attendees: [Insert Expected Number of Participants (e.g., 200)]
  • Pre-Event Registration: Ensure registration forms are completed, with at least 80% of targeted participants registered in advance.
  • Virtual or Hybrid Event Participation: Ensure strong online engagement if hybrid or virtual (target at least 75% attendance rate for remote participants).

Target 4: Event Promotion

• Outreach Plan:
  • Send initial event invitations 4 weeks before the event.
  • Ongoing promotion through social media, email newsletters, local press, and strategic partnerships to raise awareness.
• Media Coverage: Secure at least 3-5 media outlets (local TV stations, online news platforms, etc.) to provide coverage.

6. Key Milestones and Deliverables for the Quarter

• Week 1-2: Event Preparation & Promotion
  • Finalize the list of applicants for the event.
  • Design event marketing materials (flyers, email templates, etc.).
  • Begin outreach to media partners and influencers to promote the event.
  • Create the event website/page with necessary registration links and event details.
• Week 3: Finalize Event Logistics
  • Confirm the event platform or venue booking.
  • Confirm guest speakers, facilitators, and special guests.
  • Finalize the list of grant recipients for announcement at the event.
• Week 4: Event Execution & Wrap-up
  • Execute the event (grant announcements, discussions, and networking sessions).
  • Capture event content for post-event materials and reporting.
  • Send post-event surveys to attendees for feedback.

7. Key Performance Indicators (KPIs)

• Grant Application Metrics:
  • Total applications received.
  • Number of applicants meeting the eligibility criteria.
  • Percentage of grants awarded vs. total applications.
• Event Attendance & Engagement:
  • Registration rate for attendees.
  • Percentage of attendees who participate in key sessions (e.g., grant announcements, networking).
  • Level of engagement during Q&A and networking (e.g., participation in breakout rooms, comment threads).
• Media Coverage:
  • Number of media mentions (press articles, TV coverage, social media posts).
  • Reach and impressions for online event promotions.
• Impact Metrics:
  • Number of jobs created through funded projects (target: X number of jobs).
  • Total funding distributed and allocated per project.

8. Communication and Outreach Strategy

• Promotional Materials:
  • Flyers, posters, and digital media for online promotion.
  • Social media posts (Facebook, Twitter, LinkedIn, Instagram) promoting the event, applications, and grant recipients.
  • Press releases to be sent to local media outlets before and after the event.
• Engagement Channels:
  • SayPro’s official website with dedicated sections for the event, registration, and updates.
  • Email newsletters to keep applicants and stakeholders informed.
  • Use of community organizations to promote the event to underrepresented groups.

9. Event Budget Allocation

• Venue/Platform Costs:
  • Virtual platform setup and hosting fees (if applicable).
  • Venue rental for physical events (if applicable).
• Speakers and Guests:
  • Honorarium for keynote speakers and special guests.
  • Travel and accommodation for in-person attendees (if applicable).
• Promotional Costs:
  • Social media advertising campaigns and print materials.
  • Professional event photography or videography (if applicable).
• Staffing and Logistics:
  • Event coordinator fees.
  • Volunteer or staff compensation for assistance during the event.
• Miscellaneous:
  • Catering or refreshments (if in-person event).
  • Event technology support (e.g., AV equipment).

10. Post-Event Activities

• Grant Recipient Follow-up:
  • Regular check-ins with grant recipients to monitor progress and impact.
  • Collect data on the projects’ outcomes and their impact on local economic development.
• Event Report:
  • Prepare a comprehensive post-event report, including attendance, media coverage, feedback, and the impact of the funded projects.
• Impact Assessment:
  • Document the outcomes of funded projects and their long-term impact on the local community’s economy.

By clearly defining these information and targets for the quarter, SayPro can successfully execute the SayPro Monthly Economic Grants event, ensuring that it achieves its goals of supporting local economic development, promoting sustainability, and enhancing job creation through well-funded, impactful projects.