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SayPro Impact Report Template (end-of-month summary)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Certainly! Below is the official SayPro Impact Report Template designed for end-of-month summaries of public awareness campaigns. This template is structured to align with SayPro’s internal reporting standards under the SayPro Development Royalty (SCDR) framework.
You can use this template as a Word document, fillable PDF, or upload it directly into SayPro’s internal CMS.
📊 SayPro Impact Report Template
Campaign Title: [Insert Title]
Reporting Period: [e.g., 01 May – 31 May 2025]
Campaign Code: [e.g., SCDR-1-May2025]
Prepared By: [Full Name]
Department: SayPro Community Development Office
Date Submitted: [DD/MM/YYYY]
1. 📝 Executive Summary
Provide a concise summary of the campaign purpose, target audience, delivery channels, and overall performance.
Example: “This campaign focused on inclusive policy education and local community engagement across five provinces. We used radio, social media, posters, and WhatsApp platforms to reach over 11,000 individuals. Feedback highlighted improved understanding of IDP processes and youth involvement in community forums.”
2. 🎯 Campaign Objectives & Achievements
| Objective | Target | Achieved | Notes |
|---|---|---|---|
| Raise public awareness | 10,000 people | 11,234 reached | Exceeded via radio & WhatsApp groups |
| Promote citizen participation | 500 engagements | 642 responses | Mainly youth-led forums |
| Collect community stories | 15 stories | 17 submitted | Verified and approved |
| Drive Advice Desk activity | 200 cases | 186 filed | Slightly below target due to connectivity issues |
3. 📈 Engagement Metrics
| Platform/Channel | Reach | Engagements | Notes |
|---|---|---|---|
| Facebook & Instagram | 6,478 | 1,024 | Strong response to short videos |
| Community Radio | 3,500 (estimated) | N/A | 4 PSAs aired in 3 languages |
| WhatsApp Campaigns | 1,256 recipients | 392 responses | Peer-to-peer messages worked well |
| Posters (physical) | Distributed: 1,200 | N/A | Eastern Cape & Limpopo focused |
| Feedback Forms | 400 expected | 418 received | 76% female participants |
4. 📖 Testimonials & Stories (Attach Files Separately)
Summarize 2–3 powerful testimonials or include excerpts:
“Before SayPro, I didn’t know I could attend community meetings. Now I helped my youth group submit a proposal to the ward office.” – Mpho, Free State
“I learned that my voice matters. The radio program helped me ask the right questions in our town hall.” – Lerato, KwaZulu-Natal
5. 📌 Lessons Learned
- WhatsApp remains the most effective low-data tool for real-time engagement.
- Women and youth were highly responsive when content was delivered in local languages.
- Community radio proved more impactful than social media in rural regions.
- Future campaigns should increase lead time for partner coordination.
6. 🧪 Monitoring & Evaluation
| Tool Used | Description | Result |
|---|---|---|
| Feedback Form | Online and paper surveys | 418 submitted |
| Testimonial Tracker | Consent forms + story logs | 17 stories approved |
| CMS Analytics | SayPro CMS dashboard | Tracked impressions, clicks |
| Advice Desk Tracker | Form submissions & queries | 186 new cases logged |
7. 📦 Attachments Checklist
☑ Final Content Files (videos, posters, blogs)
☑ Community Feedback Summary (PDF)
☑ Social Media Analytics Report
☑ Partner Endorsements (emails/screenshots)
☑ Testimonial Consent Forms
☑ Photos from Field Activities
8. 📤 Submission Confirmation
✅ Submitted to: SayPro CMS > Campaign Reports > 2025 > May
✅ Date of Upload: [DD/MM/YYYY]
✅ Submitted by: [Name & Signature]
✅ Approval by: [Line Manager Name & Signature]
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