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SayPro GPT Allocation Statement Tracker (SPT-GPT-AST)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Document Control
| Document Title | SayPro GPT Allocation Statement Tracker |
|---|---|
| Tracking Period | [Month/Quarter/Year] |
| Prepared By | [Name & Position] |
| Date of Report | [Date] |
| Report Version | [Version Number] |
1. Purpose
This tracker is designed to monitor the creation, review, approval, and usage of GPT-generated fund allocation statements and summaries used across SayPro programs. It ensures consistent messaging, accountability, and timely delivery of donor communications.
2. Instructions
- Each new allocation statement generated via GPT must be logged in this tracker.
- Include details of the content scope, associated program or fund, and the purpose of the statement.
- Track review and approval status to maintain quality and compliance.
3. GPT Allocation Statement Log
| Entry # | Date Generated | GPT Prompt Description | Program/Department | Statement Type (Summary/Report/Brief) | Word Count | Reviewer | Approval Status (Pending/Approved/Rejected) | Date Approved | Notes/Comments | Link to Document (URL/Drive) |
|---|---|---|---|---|---|---|---|---|---|---|
| 001 | YYYY-MM-DD | “Draft allocation summary for Youth Development Fund” | Youth Development | Summary | 450 | [Name] | Approved | YYYY-MM-DD | Ready for distribution | [Link] |
| 002 | YYYY-MM-DD | “Generate donor impact brief for Health Initiative” | Health | Brief | 300 | [Name] | Pending | Requires fact-checking | [Link] | |
| 003 | YYYY-MM-DD | “Write monthly allocation report for Environmental Program” | Environment | Report | 1200 | [Name] | Approved | YYYY-MM-DD | Minor edits made | [Link] |
4. Summary of GPT Usage
| Total Statements Generated | Total Word Count | Percentage Approved | Average Review Time (Days) | Most Frequent Program | Most Common Statement Type |
|---|---|---|---|---|---|
| [Number] | [Number] | [Percentage] | [Number] | [Program Name] | [Summary/Report/Brief] |
5. Observations and Recommendations
- Summary of overall GPT statement generation efficiency.
- Common challenges faced during review or content generation.
- Suggestions to improve prompt quality or review workflows.
6. Sign-Off and Review
| Name | Position | Signature | Date |
|---|---|---|---|
| Tracker Maintainer | |||
| Fund Allocation Officer | |||
| SayPro Fundraising Director |
End of Document
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