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SayPro Fundraising Events: Fund Allocation Report Template.
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📊 SayPro Fund Allocation Report Template
Event Name: SayPro Monthly January SCDR-2 Fundraising Event
Organized by: SayPro Development Strategic Partnerships Office
Under: SayPro Development Royalty (SCDR)
Date of Report: [Insert Date]
Reporting Period: January 15 – [Insert End Date]
Prepared by: [Name, Position]
🧾 1. Executive Summary
This report provides a transparent overview of the total funds raised during the SayPro Monthly January SCDR-2 Fundraising Event and details the allocation of those funds toward SayPro’s charitable programs. It serves to ensure accountability to our donors, partners, and beneficiaries.
💰 2. Total Funds Raised
| Source of Funds | Amount (ZAR) | Notes |
|---|---|---|
| Ticket Sales (General & VIP) | R150,000 | Including online & in-person purchases |
| Corporate Sponsorships | R600,000 | From 4 confirmed sponsors |
| Individual Donations | R180,000 | One-time and pledged gifts |
| Silent Auction Proceeds | R90,000 | 12 auctioned items |
| In-Kind Contributions (Valued) | R40,000 | Media services, refreshments, venue usage |
| Total Funds Raised | R1,060,000 |
🧮 3. Allocation Summary Table
| Program / Initiative | Allocated Amount (ZAR) | % of Total | Allocation Date | Notes |
|---|---|---|---|---|
| SayPro Youth Scholarship Fund | R400,000 | 37.7% | Jan 30, 2025 | Covers 50 student bursaries |
| Digital Learning Equipment Distribution | R250,000 | 23.6% | Feb 10, 2025 | Tablets, laptops, and learning software |
| Community Leadership Training Workshops | R150,000 | 14.2% | Feb 25, 2025 | Hosted in 3 provinces |
| After-School Tutoring & Support Program | R120,000 | 11.3% | Mar 5, 2025 | Partner schools in Gauteng & Limpopo |
| Administrative and Operational Costs | R100,000 | 9.4% | Jan 22, 2025 | Staff, transport, communications |
| Monitoring and Evaluation (M&E) Budget | R40,000 | 3.8% | Ongoing | M&E tools and external auditor |
| Total Allocated | R1,060,000 | 100% |
📌 4. Allocation Details by Program
4.1 SayPro Youth Scholarship Fund
- Allocated: R400,000
- Beneficiaries: 50 learners in need across high schools and tertiary institutions
- Purpose: Tuition, uniforms, transportation, and registration fees
- Impact Measure: Student academic retention and performance reports
4.2 Digital Learning Equipment
- Allocated: R250,000
- Deliverables: 120 devices to be distributed to rural schools
- Vendors: Partnered with EduTech SA
- Delivery Date: February 15, 2025
4.3 Leadership Workshops
- Allocated: R150,000
- Activities: 6 workshops in 3 provinces
- Target Group: Youth aged 16–25 in under-resourced areas
- Outcomes: 200 youth trained in civic engagement and entrepreneurship
4.4 Tutoring & Support Program
- Allocated: R120,000
- Services Provided: Math & English tutoring, mentorship, meals
- Delivery Sites: Partner schools in Gauteng and Limpopo
- Expected Reach: 300 learners per term
4.5 Admin & Operational Costs
- Allocated: R100,000
- Items Covered: Salaries, transport, venue hire, comms, event materials
- Note: Capped at under 10% of total raised funds
4.6 Monitoring & Evaluation
- Allocated: R40,000
- Purpose: Ensure data collection, donor reporting, program audits
- Partners: Third-party evaluators engaged quarterly
📈 5. Outcomes & Impact Metrics (Planned)
| Key Indicator | Target Value | Reporting Tool |
|---|---|---|
| Students funded | 50 | Scholarship Reports |
| Devices delivered | 120 | Delivery Confirmations |
| Youth trained through workshops | 200 | Attendance + Feedback Forms |
| Tutoring hours provided | 1,000+ hrs | Tutor Logs |
| Admin expenses as % of total funds | <10% | Finance Summary |
🧾 6. Supporting Documents (Attachments)
- Donation Tracking Spreadsheet
- Bank Statements (Redacted for privacy)
- Proof of Purchase Orders / Invoices
- Program Budgets
- Partner MOUs and Grant Agreements
📝 7. Notes and Recommendations
- Future fundraising events may include more corporate matching strategies.
- Consider increasing digital payment options for donor convenience.
- Improve post-event impact reporting visibility on SayPro platforms.
- Expand sponsorship packages to include branding during digital workshops.
📬 8. Contact & Approval
For inquiries related to this report, please contact:
SayPro Strategic Partnerships Office
📧 Email: partnerships@saypro.online
📞 Phone: +27 (0)10 880 5377
Report Prepared By:
Name: _________________________
Position: _______________________
Date: _________________________
Approved By:
Signature: _____________________
Name: _________________________
Position: _______________________
Date: _________________________
📎 Format Suggestions
- Save as a printable PDF and editable Word/Google Doc
- Maintain digital and hardcopy archives for donor audits
- Publish a summarized version on the SayPro website under “Accountability”
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