SayPro Feedback Forms: Diepsloot Youth Project.

SayPro Feedback Forms: Diepsloot Youth Project

Effective Date: January 19, 2025
Program: SayPro Diepsloot Youth Project
Meeting Frequency: Monthly
Department/Team: SayPro Diepsloot Youth Program Staff
Prepared By: SCDR

Purpose of Feedback Forms

SayPro Feedback Forms are essential tools for gathering input and insights from both youth participants and staff regarding the effectiveness and impact of the program. By regularly collecting feedback, SayPro can continuously improve the quality of the program, ensuring it remains relevant, engaging, and beneficial to all involved. Feedback also provides an opportunity for participants and staff to express their views on various aspects of the program, from activities and content to logistics and support.

The feedback gathered will be used to:

• Evaluate program effectiveness
• Identify areas for improvement
• Enhance youth engagement
• Improve staff training and support

1. Youth Participant Feedback Forms

Youth feedback provides a direct perspective on the program’s impact on the participants. The forms allow youth to express their satisfaction with the program, identify what they’ve learned, and offer suggestions for how the program can be improved. It is crucial that the feedback is collected in a confidential and comfortable setting to ensure honesty and openness.

A. Content of Youth Feedback Forms

The feedback forms for youth participants will include the following sections:

1. Personal Information(Optional)
   • Name (optional or anonymous option)
   • Age
   • Gender (optional)
   • Program(s) attended (e.g., leadership workshops, sports events, career counseling)
2. Program Satisfaction
   • Rate your overall satisfaction with the program (1-5 scale): 1 = Very dissatisfied, 5 = Very satisfied
   • What did you like the most about the program?
     (Open-ended)
   • What did you dislike about the program?
     (Open-ended)
   • How would you rate the instructors/mentors?
     1 = Poor, 5 = Excellent
3. Learning and Development
   • Did you learn anything new during the program? (Yes/No)
   • If yes, what was the most valuable skill or lesson you learned?
     (Open-ended)
   • How have the activities helped you in your personal development?
     (Open-ended)
4. Engagement and Participation
   • How engaged did you feel during the activities?
     1 = Not engaged, 5 = Fully engaged
   • Which activity did you enjoy the most, and why?
     (Open-ended)
   • Did you feel there were enough opportunities for participation?
     (Yes/No)
   • Would you recommend this program to others? (Yes/No)
5. Suggestions for Improvement
   • What can we do to improve the program for next time?
     (Open-ended)
   • Do you have any suggestions for new activities or topics you would like to see in future programs?
     (Open-ended)

Example Youth Feedback Form (Simplified):

SayPro Youth Program Feedback Form

Name (optional): _________________________
Age: ___________
Gender (optional): Male / Female / Other

Program(s) attended:

• Leadership Workshop
• Sports and Recreation Day
• Career Counseling
  (Please check all that apply)

1. Rate your overall satisfaction with the program (1 = Very Dissatisfied, 5 = Very Satisfied):
   [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5
2. What did you like most about the program?

3. What did you dislike about the program?

4. How would you rate the instructors/mentors? (1 = Poor, 5 = Excellent):
   [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5
5. Did you learn anything new during the program?
   [ ] Yes [ ] No
6. If yes, what was the most valuable skill or lesson you learned?

7. How engaged did you feel during the activities? (1 = Not Engaged, 5 = Fully Engaged):
   [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5
8. Which activity did you enjoy the most, and why?

9. Would you recommend this program to others? (Yes/No)
   [ ] Yes [ ] No
10. What can we do to improve the program for next time?

11. Any suggestions for new activities or topics?

2. Staff Feedback Forms

Staff feedback is equally important for ensuring that the program runs smoothly and that staff have the necessary support to deliver high-quality activities. Staff forms will allow employees to express their views on program structure, resources, training, and staffing needs.

A. Content of Staff Feedback Forms

The feedback forms for staff will include the following sections:

1. Personal Information(Optional)
   • Name (optional or anonymous)
   • Role in the program
   • Number of years working with the program
2. Program Structure
   • How would you rate the overall structure and planning of the program?
     1 = Poor, 5 = Excellent
   • Were the activities well-prepared and organized? (Yes/No)
   • Do you feel the activities were effective in engaging the youth? (Yes/No)
   • What were the highlights of the month’s activities?
     (Open-ended)
3. Staff Collaboration
   • How would you rate teamwork and collaboration among staff?
     1 = Poor, 5 = Excellent
   • Were there any challenges in collaboration or communication? (Yes/No)
   • What can be done to improve staff collaboration?
     (Open-ended)
4. Resources and Support
   • Did you have all the resources and materials you needed to effectively carry out your responsibilities? (Yes/No)
   • Were there any specific challenges related to resources, such as equipment or space? (Yes/No)
   • What additional support would help you perform your duties better?
     (Open-ended)
5. Suggestions for Improvement
   • What aspects of the program could be improved based on your observations?
     (Open-ended)
   • How can the program be enhanced to better serve the youth participants?
     (Open-ended)

Example Staff Feedback Form (Simplified):

SayPro Staff Feedback Form

Name (optional): _________________________
Role: _________________________
Number of years with program: ___________

1. How would you rate the overall structure and planning of the program? (1 = Poor, 5 = Excellent):
   [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5
2. Were the activities well-prepared and organized?
   [ ] Yes [ ] No
3. Do you feel the activities were effective in engaging the youth?
   [ ] Yes [ ] No
4. What were the highlights of the month’s activities?

5. How would you rate teamwork and collaboration among staff? (1 = Poor, 5 = Excellent):
   [ ] 1 [ ] 2 [ ] 3 [ ] 4 [ ] 5
6. Were there any challenges in collaboration or communication?
   [ ] Yes [ ] No
7. What can be done to improve staff collaboration?

8. Did you have all the resources and materials you needed to perform your duties?
   [ ] Yes [ ] No
9. Were there any specific challenges related to resources?
   [ ] Yes [ ] No
10. What additional support would help you perform your duties better?

11. What aspects of the program could be improved based on your observations?

12. How can the program be enhanced to better serve the youth participants?

3. Conclusion

SayPro Feedback Forms from both youth participants and staff provide invaluable insights into the program’s success and areas for growth. These forms help SayPro adjust program offerings, improve staff support, and enhance the overall impact of the Diepsloot Youth Project. Feedback should be collected regularly and used as a tool for continuous improvement, ensuring that the project meets the evolving needs of its participants and the community.