SayPro Event Manager Oversee all logistics

SayPro Job Description for SCSPR-87 Event Team

Position Title: Event Manager – SCSPR-87

Department: Event Planning and Management
Reports to: SCSPR-87 Event Coordinator
Location: SayPro Corporate Office / Remote

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Overview:

The Event Manager for the SayPro Monthly SCSPR-87 event will oversee all logistical aspects of the event, ensuring its smooth execution and successful delivery. This role requires a dynamic individual who will be responsible for coordinating the event from start to finish, with a special focus on ensuring the SayPro website functions seamlessly for registrations, content distribution, and communications throughout the event lifecycle.

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Key Responsibilities:

1. Event Logistics Oversight:
   • Oversee all logistics involved in the SCSPR-87 event, from initial planning to post-event wrap-up.
   • Coordinate all event components, including venue selection (if in-person), virtual platform setup, timing, scheduling, and materials.
   • Ensure that all resources and team members are aligned to meet event objectives.
2. Website Management:
   • Work closely with the IT and Digital Teams to ensure the SayPro website is fully functional for registrations, content distribution, and communications before, during, and after the event.
   • Oversee the event registration process, ensuring that attendees can register seamlessly and access relevant event materials and content.
   • Ensure that all event-related content (agendas, speaker bios, session links, etc.) is accurately updated on the website.
3. Communication Coordination:
   • Oversee the development and delivery of all event communications, including pre-event, during-event, and post-event updates.
   • Coordinate the email communication and marketing strategy for event promotion, registration reminders, and other key messaging.
   • Ensure attendees, speakers, sponsors, and partners receive timely information regarding event schedules and participation details.
4. Team Coordination:
   • Lead and support a team of event staff, ensuring clear communication and task delegation to meet event deadlines.
   • Liaise with speakers, sponsors, and other stakeholders to ensure all needs are addressed and the event flows smoothly.
5. On-Site (or Virtual) Event Management:
   • Ensure that everything runs smoothly during the event, managing schedules, responding to unexpected issues, and supporting the team.
   • Serve as the primary point of contact for all event-related questions and challenges, both internal and external.
6. Post-Event Analysis:
   • Gather feedback from attendees and team members to assess the success of the event and identify areas for improvement.
   • Provide a detailed post-event report including insights on performance, attendance, website engagement, and key learnings for future events.

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Qualifications:

• Experience:
  • Minimum of 3-5 years of experience in event planning and management, preferably in the digital or corporate events space.
  • Strong experience with virtual event platforms and digital tools (e.g., Zoom, WebEx, or proprietary event platforms).
  • Proven experience in website management and troubleshooting during live events.
• Skills:
  • Excellent organizational skills with attention to detail.
  • Strong communication skills, both written and verbal, for interacting with clients, teams, and speakers.
  • Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines.
  • Proficiency with digital tools for registration, event management, and content distribution (e.g., Eventbrite, Zoom, Content Management Systems).
  • Comfortable using basic project management tools like Trello, Asana, or Monday.com.
• Education:
  • A Bachelor’s degree in Event Management, Communications, Business Administration, or a related field is preferred.
• Personal Attributes:
  • Problem-solver with a can-do attitude and a proactive approach to challenges.
  • Ability to work effectively in a team environment while also being capable of working independently.
  • Flexible and adaptable in a fast-paced, dynamic environment.

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Working Conditions:

• Flexible working hours based on event timelines.
• Occasional evening or weekend work may be required, particularly as the event date approaches.
• Ability to work remotely or from the SayPro corporate office, with travel to event venues if necessary.

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How to Apply:

Interested candidates should send their resumes and a cover letter to the SayPro Events Department at [email address]. In your cover letter, please highlight your experience with event logistics, website management, and your approach to managing virtual and in-person events.

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The Event Manager will play a critical role in ensuring the success of the SayPro Monthly SCSPR-87 event, managing all logistical elements and overseeing the smooth functioning of the event’s digital platforms. This is an exciting opportunity to be part of a dynamic team and contribute to the future growth of SayPro Strategic Partnerships.